School Administrative Assistant (Clerical & Records)

Howard County Public School System; Columbia (AL); On-site; USD 40,000 - 52,000; Full time

Job summary

Howard County Public School System in Maryland seeks a school-based clerical/secretarial staff member to provide confidential administrative support to staff and administrators. Responsibilities include typing, records management, phone handling, and assisting with registration, field trips, and communications.

The role requires a high school diploma (or equivalent) and office experience. Preferred candidates have Microsoft Office skills and prior school experience.

Qualifications

• Knowledge of record keeping methods.
• Ability to maintain confidentiality.
• Ability to perform general clerical duties.
• Knowledge of business English, spelling, punctuation and grammar, and office procedures.
• Ability to type from rough draft and keyboard at a moderate rate of speed.
• Knowledge of alphanumeric filing systems.
• Ability to type and prepare correspondence.
• Knowledge of inventory control methods and methods commonly used in the training for acquiring clerical skills.
• Strong human relations skills.
• Ability to meet timelines.
• Ability to communicate clearly and concisely, both orally and in writing, with school administrators, central office personnel, faculty, staff, parents, students, and the community.
• Knowledge and skill in the use of computers and all aspects of word processing, database, and spreadsheet software programs.
• Knowledge of operating and maintenance of other office equipment, including computers.
• Ability to manage the office and provide training for other office personnel.
• Ability to coordinate his/her daily activities or schedule.
• Ability to be flexible and adaptable in a variety of situations and remain calm under trying circumstances.
• Ability to work harmoniously with individuals and groups of employees.
• Ability to work with frequent interruptions, perform multiple tasks, and maintain various organizational systems needed at the school.
• Ability to count money accurately and make basic math computations quickly and accurately.
• Ability to maintain efficient office procedures and a system for keeping track of requested actions and reports.

Responsibilities

• Performs general secretarial tasks including, but not limited to, typing, maintaining records, logs and databases; make photocopies, files, mail distribution, etc.
• Answers telephone communications and record messages.
• Communicates positively and effectively with staff, students, parents, and/or visitors.
• Type letters, reports, forms, bulletins, and newsletters.
• Compiles and maintains student data, attendance records, and registration records.
• Operates computer and other office equipment.
• Prepare curricular materials for teachers.
• Organizes, prepares, and publishes weekly newsletters.
• Operates several types of office machines for reproduction, copying, and collating for teachers and staff.
• Answers the telephones, takes written and oral messages, and gives information within the scope of assigned responsibilities.
• Maintain files and records appropriately.
• Collect monies for specific purposes.
• Orders, receives, inventories, and issue supplies.
• Greets visitors and escorts individuals to various activities within the building.
• Assists with the registration of new students.
• Assists teachers in planning field trips.
• Assist in the supervision of student aides.
• Assist administrators with the work schedule for substitute employees.
• Operates various office machines.

Skills

General office experience

Confidentiality

Effective communication

Typing speed

Education

High school diploma or equivalent

Associate degree or 60 credits

Tools

Microsoft Office

Job description

Howard County Public School System in Maryland seeks a school-based clerical/secretarial staff member to provide confidential administrative support to staff and administrators. Responsibilities include typing, records management, phone handling, and assisting with registration, field trips, and communications.

The role requires a high school diploma (or equivalent) and office experience. Preferred candidates have Microsoft Office skills and prior school experience.