School Administrative Assistant & Bookkeeper (12-Month)

Washington County Public Schools; Hagerstown (MD); On-site; USD 30,000 - 54,000; Full time

Job summary

Washington County Public Schools seeks an Administrative Assistant III at Western Heights Middle School to support the principal and school operations. This 12-month, 8-hour/day role handles confidential paperwork and routine communications to help education staff focus on students.

The position requires a High School Diploma or GED, at least three years of office experience, accurate typing, and bookkeeping. Proficiency with MS Office and related tools is expected.

Qualifications

• High School Diploma or GED required.
• Minimum three years of office experience or advanced training.
• Accurate typing and keyboarding skills.
• Bookkeeping experience.
• Proficient with word processing, spreadsheets, presentations and databases.
• Experience using Synergy or a compatible student management system.
• Knowledge of Board of Education policies and purchasing/accounting procedures.
• Regular attendance essential; ability to work with or without accommodations.
• Excellent reading, grammar, and punctuation skills.
• Strong communication and organizational abilities.
• Familiarity with technology tools (MS Office, Google Apps, Visio, Adobe).
• Experience in a school environment is a plus.

Responsibilities

• Administrative Assistant to the principal.
• Serve as school bookkeeper.
• Compose and type letters, memos, and reports with little supervision.
• Maintain confidentiality of school business and records.
• Coordinate public inquiries and appointment scheduling.
• Prepare requisitions and manage the master calendar.
• Apply Board policies in daily operations.
• Utilize computer applications and transcription as required.
• Prioritize tasks and manage general office operations.
• Maintain student records and enrollment data.
• Handle purchasing and receiving of materials.
• Perform a variety of complex secretarial duties independently.

Skills

Typing

Bookkeeping

Software proficiency

Attendance reliability

Office communication

Education

High School Diploma/GED

Tools

Synergy

Microsoft Office

Google Apps

Visio / Adobe

Job description

Washington County Public Schools seeks an Administrative Assistant III at Western Heights Middle School to support the principal and school operations. This 12-month, 8-hour/day role handles confidential paperwork and routine communications to help education staff focus on students.

The position requires a High School Diploma or GED, at least three years of office experience, accurate typing, and bookkeeping. Proficiency with MS Office and related tools is expected.