School Administrative Assistant

Apple Montessori Schools; Westfield (NJ); On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

Competitive salary

Career growth

Benefits

Supportive team

Job summary

Apple Montessori Schools in Westfield, NJ seeks an Administrative Assistant to be the first point of contact for families, staff and visitors, ensuring smooth operation of the school.

The role supports scheduling, correspondence, enrollment processing, front-office duties and event coordination, with a strong emphasis on customer service and organization.

Qualifications

• Greet and assist families, staff, and visitors with warmth.
• Maintain student records and attendance logs and school documents.
• Schedule coordination and calendar management for leadership.
• Excellent verbal and written communication.
• Proficiency with Office tools and basic bookkeeping.

Responsibilities

• Greet students, families, staff and visitors professionally.
• Maintain student records, attendance logs, and school documents.
• Support scheduling, calendar management, and correspondence for leaders.
• Handle calls, emails, and in-person inquiries with clarity.
• Assist with enrollment paperwork and student onboarding.
• Coordinate school events and staff meetings.
• Maintain a secure, organized front office.
• Perform basic bookkeeping or billing tasks as needed.
• Collaborate with teachers to support school-wide initiatives.

Skills

Customer service

Interpersonal communication

Multi-tasking

Organization

Education

High school diploma or equivalent

Associate’s or Bachelor’s preferred

Tools

Microsoft Office Suite

Job description

Westfield, NJ

Monday - Friday 10:00 am to 6:30 pm

Non Exempt; Hourly

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Westfield, NJ location. As the first point of contact for families, staff, and visitors, this role is essential in supporting the smooth and efficient operation of our school.

Some Of The Duties And Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism
• Maintain student records, attendance logs, and general school documentation
• Support school leadership with scheduling, correspondence, and calendar management
• Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
• Assist in coordinating school events and staff meetings
• Assist with enrollment paperwork and student onboarding
• Maintain a clean, organized, and secure front office environment
• Perform basic bookkeeping or billing tasks as needed
• Collaborate with teachers and staff to support school-wide initiatives

Why Join Apple Montessori Schools

• Supportive and collaborative team environment
• Opportunities for career growth and development
• Competitive salary and comprehensive benefits
• The chance to make a meaningful impact on students and families every day

REPORTS TO:

Director/Assistant Director

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative or office experience, preferably in a school or educational setting
• Experience working in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families.
• Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
• Excellent organizational skills and attention to detail.
• Ability to multi-task in an office setting.

Salary Description

$18.00/ hour