School Admin - Front Office and Outreach Coordinator

MGRM Group; Tempe (AZ); On-site; USD 35,000 - 55,000; Full time

Job summary

Eine innovative Bildungseinrichtung sucht einen Front Office und Outreach Coordinator, um eine einladende Atmosphäre für Schüler und Familien zu schaffen. In dieser Rolle sind Sie das Gesicht der Schule, das für den ersten Eindruck sorgt und eine positive Kultur fördert. Sie werden für die täglichen Abläufe verantwortlich sein, Schüler unterstützen und die Gemeinschaft durch Outreach-Events und Enrollment-Initiativen stärken. Wenn Sie eine Leidenschaft für Bildung haben und einen Unterschied im Leben der Schüler machen möchten, ist dies Ihre Chance, Teil eines bedeutungsvollen Teams zu werden.

Qualifications

• Freundlicher Kommunikator, der gerne mit Menschen arbeitet.
• Organisiert und effizient in einem dynamischen Umfeld.
• Erfahrung in der Arbeit mit Schülern oder Jugendlichen.

Responsibilities

• Erster Ansprechpartner für Schüler, Familien und Besucher.
• Unterstützung der Schüler bei täglichen Bedürfnissen vor Ort.
• Vertretung der Schule in der Gemeinschaft durch Outreach.

Skills

Kommunikation

Multitasking

Technologische Fähigkeiten

Bilingual (Englisch/Spanisch)

Education

Associate’s degree

2+ Jahre Erfahrung in administrativen Rollen

Tools

E-Mail

Tabellenkalkulationen

Cloud-basierte Tools

Job description

School Admin - Front Office and Outreach Coordinator

Join to apply for the School Admin - Front Office and Outreach Coordinator role at MGRM Corporate.

Overview

Location: Pinnacle Charter Schools – Tempe, Arizona (On-site). About Us: MGRM Pinnacle operates Pinnacle Charter Schools, a Cognia-accredited network of alternative schools across Arizona. Established in 1995, we’ve supported student success for nearly 30 years through innovative and flexible education models. Today, we offer 100% online instruction supported by local school sites that provide structure, connection, and personalized support for students working toward graduation or credit recovery.

The Opportunity

We’re seeking a resourceful, welcoming, and proactive individual to join our Tempe campus as the Front Office and Outreach Coordinator. This role goes beyond front desk responsibilities — you’ll be the face of our campus, ensuring smooth daily operations while fostering strong relationships with students, families, and the local community. Our current on-site student population is small, which means you’ll play an especially impactful role in creating a supportive, tight-knit environment and helping drive community awareness and enrollment efforts.

Responsibilities

1. Front Office & Site Operations: Serve as the first point of contact for students, families, and visitors — greeting them warmly and professionally. Manage incoming calls, emails, and in-person inquiries. Keep the front office and shared spaces clean, organized, and welcoming. Oversee general administrative tasks, including file maintenance, supply deliveries, and site logs. Maintain organized student files and handle paperwork related to attendance, records, and compliance. Ensure basic site operations and equipment (e.g., printer, phones) are running smoothly. Track daily attendance and follow up with families to promote consistent student engagement and retention. Support the site’s compliance with records and administrative procedures.
2. Student Support & Positive Site Culture: Support students with day-to-day needs and questions while on site. Promote a safe and respectful school culture in partnership with the site team. Assist academic and student services staff in identifying and addressing student needs. Be a steady, helpful presence students can trust.
3. Community Outreach & Enrollment: Represent the school in the community through outreach calls, visits, and events. Assist with enrollment events, school tours, and new student onboarding. Guide prospective families through the enrollment process with care and clarity. Respond to inquiries about our programs and share information in clear, accessible, and welcoming ways. Contribute to building a strong, positive local reputation for the school. Collaborate with site leaders to implement strategies that boost community visibility and enrollment.

Qualifications and Skills

• A personable communicator who enjoys working with people of all backgrounds.
• Organized, efficient, and able to multitask in a dynamic environment.
• Tech-savvy and comfortable using email, spreadsheets, and cloud-based tools.
• Professional, discreet, and able to handle sensitive information appropriately.
• Genuinely passionate about helping students thrive.
• Bilingual (English/Spanish) is a plus.

Minimum Requirements

• Associate’s degree or higher (preferred).
• 2+ years of experience in administrative, front office, or outreach-related roles.
• Experience working in a school or youth-focused setting is strongly preferred.

Why Join Us?

This is your chance to be part of something meaningful. You’ll help create a warm, welcoming space where students feel seen and valued—and you’ll play a key role in growing our presence in the local community. With your energy, care, and professionalism, you’ll shape how families experience our school from the very first interaction.