School Admin Assistant: Data, Email & Scheduling

Connections Academy; Summerville (SC); On-site; USD 35,000 - 48,000; Full time

Job summary

South Carolina Bridge Connections Academy (SCBCA) seeks an Administrative Assistant to handle daily administrative tasks, answer phones and emails, greet visitors, and support the principal and teachers.

The role involves data entry into the student information system, generating reports, coordinating with parents and students, and assisting in training new staff, with a focus on organization, confidentiality (FERPA), and timely project execution.

Qualifications

• Proficiency with Microsoft Office tools and web-based applications is essential (email, word processing, etc).
• Intermediate or higher skill level in MS Excel.
• Proficiency with Google Applications (Mail, Calendar, Drive, Hangouts, Documents, etc.).
• Ability to multitask in a fast-paced environment.
• Ability to maintain privacy and confidentiality (FERPA).
• Good interpersonal skills and attention to detail.
• Excellent communication skills, both oral and written.
• Customer focused approach.
• High degree of flexibility.
• Demonstrated ability to work well in fast paced team environment.
• Preferred: experience with computer-based Information Systems.

Responsibilities

• Entering data into the online student information system.
• Answering the phones.
• Speaking with parents and students.
• Outbound communication via phone, online chat and email with various stakeholders.
• Generating required reporting and school specific form collection.
• Preparing reports for teachers and administrators by collecting, entering, and analyzing information and data.
• Ability to assist in the training and mentoring of new administrative assistants.
• Keep projects and reports on schedule.
• Demonstrate ability to organize resources and a planned approach in order to execute projects efficiently and timely.
• Motivated, self-starter who can work independently and in cross-functional team environment.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Excellent follow-up skills; e.g. obtaining missing paperwork or checking in with people to keep a project moving forward.
• Assist school Principal with a wide variety of daily responsibilities; and
• Additional duties as assigned

Skills

MS Office

Google Apps

Data entry

Phone/Email support

Multitasking

FERPA knowledge

Communication skills

Attention to detail

Team player

Tools

Microsoft Excel

SIS data systems

Job description

South Carolina Bridge Connections Academy (SCBCA) seeks an Administrative Assistant to handle daily administrative tasks, answer phones and emails, greet visitors, and support the principal and teachers.

The role involves data entry into the student information system, generating reports, coordinating with parents and students, and assisting in training new staff, with a focus on organization, confidentiality (FERPA), and timely project execution.