Scholarship Programs Coordinator

American Welding Society, Inc.; Miami, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

American Welding Society, Inc. in Miami, FL seeks an Administrative Support Specialist to provide clerical and operational assistance for the AWS Foundation Team.

The role focuses on scholarship processes, mailings, document handling, inventory control, and day-to-day office duties. Responsibilities include coordinating shipments, processing donations, managing donor packets, and supporting events and logistics.

Qualifications

• Excellent English writing, editing and proofreading skills.
• Strong attention to detail and ability to manage concurrent work projects.
• Document management and verification capabilities.
• Basic data entry and database maintenance skills.
• Inventory tracking and logistics coordination experience.

Responsibilities

• Coordinate mailings and shipments, including scholarship checks and donor packets.
• Assist with mailed donations and processing of returned funds.
• Support donor acknowledgments at National, District, and Section levels.
• Process check requests: vendor IDs, mailings, and logging numbers.
• Track communications and maintain the welding school locator database.
• Support inventory and daily operations for the Foundation team.

Skills

English writing

Attention to detail

Multitasking

Customer service

Team collaboration

Education

High School diploma or GED

Tools

MS Windows

MS Office

Outlook

Teams

Zoom

Job description

American Welding Society, Inc. in Miami, FL seeks an Administrative Support Specialist to provide clerical and operational assistance for the AWS Foundation Team.

The role focuses on scholarship processes, mailings, document handling, inventory control, and day-to-day office duties. Responsibilities include coordinating shipments, processing donations, managing donor packets, and supporting events and logistics.