Foundation Scholarship Operations Coordinator

American Welding Society Inc; Florida; On-site; USD 32,000 - 40,000; Full time

Job summary

American Welding Society Inc. in Doral, FL is seeking an Administrative Support role to assist the AWS Foundation Team with scholarship operations, mailings, document processing, inventory, and day-to-day administration.

Responsibilities include coordinating mailings, processing donations, donor communications, and maintaining databases while supporting events and on-site logistics. Requires strong English writing and detail orientation; HS diploma and 1 year office experience preferred.

Qualifications

• Excellent English writing, editing, and proofreading skills.
• Strong attention to detail and ability to manage concurrent work projects.
• Document management and verification skills.
• Basic data entry and database maintenance capabilities.
• Inventory tracking and logistics coordination experience.
• Positive attitude and customer service orientation.
• Ability to resolve administrative problems by analyzing information and identifying solutions.
• Proficient computer skills (PC-based network, MS Windows, Office, Outlook, Teams, Zoom).
• Ability to collaborate with the team using technology (audio/video conferencing, collaborative software).
• Ability to work independently with minimal supervision.

Responsibilities

• Coordinate mailings and shipments, including scholarship checks to schools and grant recipient packets.
• Assist with mailed donations and returned scholarship funds processing.
• Assist with Donor Thank You Packets (National, District, and Section levels).
• Assist with Check Request Process: Adding Vendor IDs, letter/envelope merge, mailing checks, logging check numbers.
• Coordinate Welding Competition packet mailing for District Directors.
• Assist with Trailer prize mailings for Careers In Welding Mobile Exhibit.
• Track news alerts and media mentions (Google Alerts logging).
• Maintain welding school locator and informational database.
• Upload and verify application documents across scholarship programs.
• Assist scholarship lifecycle processes and vetting as assigned by Manager, Scholarships.
• Assist with applicant and recipient follow-ups.
• Support alumni and institutional database maintenance.
• Provide support during development of scholarship program announcements.
• Support meetings, events, and staff with on-site logistics.
• Maintain inventory and supplies for Foundation department operations and storage room organization.
• Process and sort mail for appropriate team members.
• Perform other duties as assigned.

Skills

Excellent English writing, editing, &

Attention to detail

Document management

Data entry

Inventory tracking

Customer service

Independent work

Team collaboration

Problem solving

Education

High School diploma or GED

Tools

MS Windows

Office

Outlook

Teams

Zoom

Job description

American Welding Society Inc. in Doral, FL is seeking an Administrative Support role to assist the AWS Foundation Team with scholarship operations, mailings, document processing, inventory, and day-to-day administration.

Responsibilities include coordinating mailings, processing donations, donor communications, and maintaining databases while supporting events and on-site logistics. Requires strong English writing and detail orientation; HS diploma and 1 year office experience preferred.