Scholarship Manager

UWMSN University of Wisconsin Madison; United States; On-site; USD 58,000 - 70,000; Full time

Job summary

UW-Madison's CALS Scholarship Manager role focuses on managing the CALS scholarship portfolio, including development, awarding, and stewardship. You will coordinate with campus partners, UW Foundation, and CALS Business Services to ensure accurate fund management and donor alignment.

The role requires on-site presence two days per week (Agricultural Hall and East Campus Mall), and involves collaboration with multiple stakeholders to support enrollment goals and student success.

Qualifications

• Strong organizational, technical, and interpersonal skills with an ability to work collaboratively.
• Ability to work well under pressure, prioritize effectively, and manage multiple high-priority tasks simultaneously.
• Demonstrated ability to build strong partnerships with many stakeholders.
• Strong customer service and communication skills.

Responsibilities

• Supports development, implementation, stewardship, awarding, and maintenance of CALS scholarships.
• Manages scholarship processes within the campus scholarship management system (WiSH).
• Ensures scholarship processes meet recruitment/retention goals and donor intent.
• Coordinates fund management, budgeting, and award reconciliation with UW Foundation and CALS units.
• Serves as CALS point-of-contact for scholarship questions from students and families.

Skills

Organizational skills

Communication

Interpersonal skills

Customer service

Partnership building

Education

Bachelor's degree

Tools

WiSH

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Scholarship Manager

Job Summary:

The Office of Student Financial Aid (OSFA) invites applications for the CALS Scholarship Manager position. This position would be dedicated to the management of the College of Agricultural and Life Sciences (CALS) scholarship portfolio including the following responsibilities:

• Support the development, implementation, stewardship, awarding, and maintenance of CALS scholarships.
• Manage scholarship processes within the campus scholarship management system, the Wisconsin Scholarship Hub (WiSH).
• Ensure scholarship processes help to accomplish recruitment and retention goals for CALS as well as meet donor intent.
• Work with UW Foundation, UW System Trust Fund staff, and CALS Business Services to coordinate the fund management, budgeting, and award reconciliation of scholarships.
• Serve as the CALS point-of-contact for scholarship questions and inquiries from students, families, and campus colleagues.

This position requires a minimum 2 days a week on-site (one day at CALS in Agricultural Hall, one day at OSFA in 333 East Campus Mall).

Key Job Responsibilities:

1. 5% Unique Responsibility: Demonstrates commitment to the University’s mission statement, particularly to be sensitive and responsive to those groups which have been underserved by higher education. Participation in related learning activities is expected
2. 15% May assist with budgetary oversight for the school/college
3. 25% Provides support in the administration of the school/college component of the electronic scholarship system including the application, awarding process, and donor communication
4. 5% Assists with the training and support for units and students in use of the scholarship system
5. 15% Builds strong relationships with campus partners, academic departments, Human Resources, Business Services, and external stakeholders to ensure effective practices in scholarship activities
6. 10% Works with internal stakeholders to identify issues and work towards solutions to problems as they arise in all levels of scholarship activities including student application processes, application review, scholarship awarding, account reconciliation, and donor communication and outreach May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
7. 25% Oversees scholarship activities to ensure appropriate use of resources to align with and accomplish recruitment and retention goals and meet donor intent, as well as ensure compliance with policies and regulations

Department:

The Division of Enrollment Management (DEM) believes in our ability to contribute towards an ecosystem of innovation. Through this relentless desire for bold ideas, DEM leads a comprehensive strategic enrollment approach to attract, enroll, support, and graduate the most talented students. We foster equitable and seamless experiences, value research in practice, engage in responsible stewardship, provide inclusive support, collaborate, and increase access to higher education to accomplish our goals. With students firmly at the center of our actions, decisions, processes, and services, our work helps to deliver the impact of UW-Madison as a world-class institution that enriches communities across the globe. The Division is comprised of a dedicated team of over 400 team members and includes the Office of Admissions and Recruitment, the Office of Student Financial Aid, the Office of the Registrar, and the Office of the Vice Provost for Enrollment Management. DEM invests in the professional growth of our team members and is committed to the highest standard of service for students, colleagues, visitors, and other partners.

Compensation:

The minimum salary is $64,000. Salary is determined by the experience and qualifications of the finalists. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see http://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Required Qualifications:

• Strong organizational, technical, and interpersonal skills with an ability to work collaboratively
• Ability to work well under pressure, prioritize effectively, and manage multiple high-priority tasks simultaneously
• Demonstrated ability to build strong partnerships with many stakeholders
• Strong customer service and communication skills

Preferred Qualifications:

• Experience in financial aid and/or scholarship administration

Education:

Bachelor's Degree preferred.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

Contact Information:

Ann Bradshaw, HR Associate Director [e-mail] Relay Access (WTRS): 7-1-1.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Work with purpose, make an impact, and grow your career. The University of Wisconsin-Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW-Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin-Madison.