Scholarship Manager

University of Wisconsin; Madison (WI); Hybrid; USD 58,000 - 70,000; Full time

Job summary

University of Wisconsin–Madison is seeking a CALS Scholarship Manager within the Office of Student Financial Aid to oversee the CALS scholarship portfolio, including development, awarding, stewardship, and donor communications.

The role manages scholarship processes in WiSH, coordinates with UW Foundation and CALS Business Services, and serves as the primary contact for scholarship questions from students and campus colleagues. On-site presence is required two days per week.

Qualifications

• Strong organizational, technical, and interpersonal skills.
• Ability to work well under pressure, prioritize effectively, and manage multiple high-priority tasks simultaneously.
• Demonstrated ability to build strong partnerships with many stakeholders.
• Strong customer service and communication skills.

Responsibilities

• 5% Unique Responsibility: Demonstrates commitment to the University’s mission statement, particularly to be sensitive and responsive to underserved groups.
• 15% May assist with budgetary oversight for the school/college
• 25% Provides support in the administration of the school/college component of the electronic scholarship system including the application, awarding process, and donor communication
• 5% Assists with the training and support for units and students in use of the scholarship system
• 15% Builds strong relationships with campus partners, academic departments, Human Resources, Business Services, and external stakeholders to ensure effective practices in scholarship activities
• 10% Works with internal stakeholders to identify issues and work towards solutions in all levels of scholarship activities including student application processes, application review, scholarship awarding, account reconciliation, and donor communication and outreach
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 25% Oversees scholarship activities to ensure appropriate use of resources to align with recruitment and retention goals and meet donor intent, as well as ensure compliance with policies and regulations

Skills

Organizational skills

Interpersonal skills

Ability to work under pressure

Communication skills

Education

Bachelor's degree preferred

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Scholarship Manager

Job Summary:

The Office of Student Financial Aid (OSFA) invites applications for the CALS Scholarship Manager position. This position would be dedicated to the management of the College of Agricultural and Life Sciences (CALS) scholarship portfolio including the following responsibilities:

- Support the development, implementation, stewardship, awarding, and maintenance of CALS scholarships.
-Manage scholarship processes within the campus scholarship management system, the Wisconsin Scholarship Hub (WiSH).
- Ensure scholarship processes help to accomplish recruitment and retention goals for CALS as well as meet donor intent.
- Work with UW Foundation, UW System Trust Fund staff, and CALS Business Services to coordinate the fund management, budgeting, and award reconciliation of scholarships.
- Serve as the CALS point-of-contact for scholarship questions and inquiries from students, families, and campus colleagues.

This position requires a minimum 2 days a week on-site (one day at CALS in Agricultural Hall, one day at OSFA in 333 East Campus Mall).

Key Job Responsibilities:

• 5% Unique Responsibility: Demonstrates commitment to the University’s mission statement, particularly to be sensitive and responsive to those groups which have been underserved by higher education. Participation in related learning activities is expected

• 15% May assist with budgetary oversight for the school/college

• 25% Provides support in the administration of the school/college component of the electronic scholarship system including the application, awarding process, and donor communication

• 5% Assists with the training and support for units and students in use of the scholarship system

• 15% Builds strong relationships with campus partners, academic departments, Human Resources, Business Services, and external stakeholders to ensure effective practices in scholarship activities

• 10% Works with internal stakeholders to identify issues and work towards solutions to problems as they arise in all levels of scholarship activities including student application processes, application review, scholarship awarding, account reconciliation, and donor communication and outreach

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• 25% Oversees scholarship activities to ensure appropriate use of resources to align with and accomplish recruitment and retention goals and meet donor intent, as well as ensure compliance with policies and regulations

Department:

The Division of Enrollment Management (DEM) believes in our ability to contribute towards an ecosystem of innovation. Through this relentless desire for bold ideas, DEM leads a comprehensive strategic enrollment approach to attract, enroll, support, and graduate the most talented students. We foster equitable and seamless experiences, value research in practice, engage in responsible stewardship, provide inclusive support, collaborate, and increase access to higher education to accomplish our goals. With students firmly at the center of our actions, decisions, processes, and services, our work helps to deliver the impact of UW-Madison as a world-class institution that enriches communities across the globe.

The Division is comprised of a dedicated team of over 400 team members and includes the Office of Admissions and Recruitment, the Office of Student Financial Aid, the Office of the Registrar, and the Office of the Vice Provost for Enrollment Management. DEM invests in the professional growth of our team members and is committed to the highest standard of service for students, colleagues, visitors, and other partners.

Compensation:

The minimum salary is $64,000. Salary is determined by the experience and qualifications of the finalists.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see http://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Required Qualifications:

- Strong organizational, technical, and interpersonal skills with an ability to work collaboratively
- Ability to work well under pressure, prioritize effectively, and manage multiple high-priority tasks simultaneously
- Demonstrated ability to build strong partnerships with many stakeholders
- Strong customer service and communication skills

Preferred Qualifications:

- Experience in financial aid and/or scholarship administration

Education:

Bachelor's Degree preferred.

Contact Information:

Ann Bradshaw, HR Associate Director
[e-mail]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.