Career Services Advisor

UWMSN University of Wisconsin Madison; United States; On-site; USD 52,000 - 64,000; Full time

Job summary

University of Wisconsin–Madison's Engineering Career Services (ECS) supports engineering students and alumni with internships, co-ops, and full-time jobs. The team provides coaching on career readiness, resumes, interviewing, and networking, and collaborates with industry partners and alumni networks to create opportunities.

The role emphasizes planning major career events, advising on career decisions, and maintaining program records while expanding ECS outreach across campus and partner

Qualifications

• Bachelor's degree required; Master’s degree preferred in higher education, student affairs or related field.
• At least 1 year in a student-facing/student services role in higher education.
• Demonstrated ability to plan, develop, and manage programs for college students.
• Ability to balance multiple priorities and meet deadlines.
• Able to work flexible hours including some nights and weekends.

Responsibilities

• Supports engineering students with internships, co-ops, and full-time job opportunities.
• Plans and executes complex events and programs with industry partners and alumni.
• Guides students on career preparation, resumes/cover letters, interviewing, and networking strategies.
• Maintains student and program records and career engagement data.
• Collaborates with advisors and unit liaisons to expand ECS reach and impact.

Skills

Team collaboration

Communication

Program development

Event coordination

Education

Bachelor's degree

Master’s degree preferred

Tools

Handshake

12Twenty

Microsoft Excel

Google Forms

LinkedIn

Job description

Job Summary

Engineering Career Services (ECS) is a small and dedicated team focused on serving all students in the College and our alumni. This team supports engineering students in getting internships, co-ops, and full-time jobs. The Career Services Advisor Coaches students in the College of Engineering on career-driven topics such as career preparation/readiness skills, search strategies, resumes/cover letters, interviewing, social media and networking optimization, job offers, and negotiations Guides students on identifying and developing their professional skills and networks through industry-supported projects, connections with student leaders, industry representatives, and alumni networks. Supports the expansion of Engineering Career Services (ECS) reach and foster ongoing academic and career collaboration with key unit liaisons and advisors (e.g., Engineering Student Center Advisors, Undergraduate Academic Advising, Graduate Student Services) Participates in planning and executing complex events and programs such as off-campus student visits to industry partners, student experience showcases, major & career exploration events, and alumni/student networking sessions. Collects and maintains student & program records, including meetings and student progress, as well as career engagement data for select program areas. Educates students on professional work opportunities and employment trends. Utilizes and supports career-related technologies and tools. Assists with designated administrative processes (e.g., respond to student emails and voicemails, Handshake, 12Twenty, Marketing and Communication).

Key Job Responsibilities

• Works to support the idea of engineering for all in all Academic Affairs practices and procedures; supports and enhances a climate of inclusive excellence for students and colleagues
• Career exploration pathways (including exploration events with alumni and current students, development and management of a career exploration canvas course, orientation sessions for newly declared students, and collaboration on securing research opportunities for early students)
• Graduate pathways (including programming series focused on the graduate school application process, supporting career development as a graduate student, and establishing a graduate alumni network to foster connections between current and past graduate students)
• Experiential learning pathways (including off-campus student visits to industry partners, student experience showcases and industry-supported student projects)
• Participates in the campus-wide career services community, providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college/unit
• May identify and maintain a professional network of employers or other stakeholders to facilitate career exploration and employment opportunities for students
• Responds to questions and provides information regarding student services, policies, procedures, and employment preparation
• Develops and delivers career development programming and resource materials across various mediums to provide education to students
• Educates or advises students and recent alumni individually or in groups through various mediums about career exploration, self-assessment, skills, materials development, and career decisions

Compensation

The starting salary for the position is $58,000 but is negotiable based on experience and qualifications.

Required Qualifications

• At least 1 year (12 months) working in higher education post degree completion in a student-facing/student services role (e.g., academic advising, residence life)
• Demonstrated experience creating, developing and managing programs for college students
• Experience working effectively in teams and independently
• Demonstrated ability to produce high-quality work while balancing multiple priorities and managing deadlines
• Ability to work flexible and extended hours, including some nights and weekends

Preferred Qualifications

• Demonstrated experience advising students in auniversity career services or academic advising unit
• Proficiency with web-based resources,software, and social media (e.g. Handshake, 12Twenty, Microsoft Excel, Google Forms,LinkedIn)
• Demonstrated presentation, professionalism, and project management skills
• Demonstrated experience working with students, including international students
• Exemplary customer service, communication, and collaboration

Education

Bachelor's degree required; Master’s degree preferred (preference in higher education, student affairs or related field)

Eligibility and Background Checks

Applicants are required to attach both a letter of qualification and resume detailing their training and experience relating to the required and preferred qualifications referenced in the job requisition. Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you would have to provide proof of work authorization and eligibility to work. The College is not an E-Verify employer and therefore we cannot accept F-1 OPT STEM Extensions for employment eligibility.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin‑Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Contact Information

Beth Brandl, [e-mail] Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Additional Information

Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well‑being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.