Research Administration Manager

University of Wisconsin; Madison (WI); On-site; USD 67,000 - 82,000; Full time

Benefits offered by this job

Paid time off

Competitive health/dental/vision/Life

Wisconsin Retirement System (WRS)

Comprehensive benefits package

Job summary

University of Wisconsin–Madison is seeking a Multi-functional Research Administration Manager to oversee pre- and post-award research administration for CAI faculty. You will manage sponsored projects across the grant lifecycle, supporting proposal development, award management, compliance, and closeout.

The role requires adapting to a dynamic research environment while coordinating with campus partners and leadership to ensure timely deliverables and effective processes.

Qualifications

• Experience applying fiscal and administrative rules for sponsored projects.
• Experience with pre- and post-award research administration including budget planning.

Responsibilities

• Serve as a key resource to leadership and staff and liaise with partners and stakeholders.
• Submit proposals, agreements, or invoices to sponsors on behalf of the PI/project director.
• Handle proposal submission, contract negotiation, and award setup for a unit.
• Manage financial compliance, audits, and reporting for a unit.
• Implement policies and procedures for sponsored project administration.
• Provide training on sponsor policy and processes to faculty and staff.

Skills

Pre/post-award administration

Proposal development

Budget planning

Grant compliance

Education

Bachelor's Degree in Business Administration, Research Administration or related field

Tools

Workday ERP

UW RAMP

Job description

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Multi-functional Research Administration Manager

Job Summary:

The Research Administration Manager will provide comprehensive pre- and post-award research administration support for faculty within the College of Computing and Artificial Intelligence (CAI). The position will manage a portfolio of sponsored projects across the grant lifecycle, working closely with faculty, college research administration leadership, and campus partners to support proposal development, award management, compliance, and closeout.

As part of a new and rapidly growing college, this position requires the ability to work effectively in a highly dynamic research environment, manage competing priorities and deadlines, and adapt as the college’s research portfolio and administrative processes evolve. The manager will bring significant research administration experience, exercise independent judgment in handling complex grants and contracts, and contribute leadership and expertise to the broader research administration team.

Key Job Responsibilities:

• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director
• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
• May supervise the day-to-day activities of research administration staff
• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

Department:

College of Computing and Artificial Intelligence

Compensation:

The minimum salary for this position is $74,154; Actual pay is determined at time of hire and is based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax advantage savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf

Required Qualifications:

• Experience applying fiscal and administrative rules, regulations and procedures for administering sponsored projects
• Experience with pre- and post- award research administration including grant proposal development and/or budget planning/management.

Preferred Qualifications:

• Experience working with federal sponsors including NIH, NSF, DOE, DOD
• Experience with Workday ERP & UW RAMP
• Ability to work collaboratively with multiple groups/stakeholders

Education:

Bachelor's Degree in Business Administration, Research Administration or related field

Contact Information:

Jonathan Wolf

[e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.