Scholarship Coordinator/Senior Scholarship Coordinator

The Chronicle Of Higher Education, Inc.; Oxford (OH); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Background check

E-Verify participation

Smoke-free campuses

Job summary

The Chronicle of Higher Education, Inc. in Oxford, OH is seeking a Scholarship Coordinator/Senior Scholarship Coordinator to supervise the awarding of university scholarships and ensure compliance with endowed gift agreements.

You will coordinate funds for over 2,400 accounts, report to 80+ departments, audit funds, and assist students with financial aid questions. Bachelor’s or Associate’s degree required with related experience.

Qualifications

• Bachelor’s or Associate’s Degree, or 2 years of experience.
• Bachelor’s Degree and one year of experience; Associate’s Degree and one year or 3 years of experience. All experience must be in a Student Financial Assistance or like office and may be gained concurrently while earning a degree.

Responsibilities

• Coordinate the awarding and processes nearly $5,000,000 departmental scholarship awards each year by reviewing and interpreting the legal endowed gift agreements for over 2,400 scholarship accounts to ensure compliance.
• Award institutional funds for programs such as athletics.
• Process over $250,000 in awards each year for the Paper Science & Engineering Foundation and over $1,000,000 in summer scholarships for graduate students.
• Liaise with over 80 University departments regarding the awarding of University scholarships.
• Organize and manage Google folders/access for scholarship funds. Create and run reports for departments to determine balances and ensure nomination/expenditure plans are completed.
• Audit over 3000 funds and inactivate funds; ensure donor intent alignment with fund setup.
• Award over 200 non-renewable funds annually and generate replacement reports for donor fund conversions.
• Maintain electronic files and ensure record retention and general care.

Skills

Communication

Interpersonal

Organizational

Planning

Data entry

Presentation

Teamwork

Education

Bachelor’s Degree

Associate’s Degree

Tools

SQL

Access

VLOOKUP

Google Sheets

Google Drive

Job description

Job Title

Scholarship Coordinator/Senior Scholarship Coordinator

Department

Student Financial Assistance Scholarship

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$42,000 Coordinator

$45,000 Senior Coordinator

Position Salary Maximum

$50,000 Coordinator

$52,000 Senior Coordinator

Salary will be commensurate with the level of the position,education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2026-08-14

Job Description Summary

Responsible for coordinating and ensuring compliance in theawarding of University departmental scholarship awards. Thisposition provides updates to over 80 University departments onscholarship criteria and fund management.

Job Description

Essential Duties

• Coordinates the awarding and processes nearly $5,000,000departmental scholarship awards each year by reviewing andinterpreting the legal endowed gift agreements for over 2,400scholarship accounts to ensure compliance.
• Responsible for awarding institutional funds for programs suchas athletics.
• Responsible for processing over $250,000 in awards each yearfor the Paper Science & Engineering Foundation and over$1,000,000 in summer scholarships for graduate students.
• Acts as liaison with over 80 University departments regardingthe awarding of University scholarships.
• Organizes and manages Google folders/access for scholarshipfunds. These folders are used to disseminate scholarship fundbalances and procedures to departments and outside organizations.Creates and runs reports for departments as needed. Ensures alldepartments complete a nomination or expenditure plan each year(funds over $999), which often involves multiple points ofcontact.
• Responsible for setting up new scholarship funds. Audits (SQL,Access, VLOOKUP) over 3000 funds and inactivates funds asappropriate. Works closely with University Advancement to ensurethe set up of funds are in line with the donor’s intent.
• Annually awards over 200 non-renewable funds to students whichrequires creating/running reports to determine eligibility.Processes Replacement report which replaces institutionalscholarships with donor funds ($2,000,000+).
• Responsible for processing actions for scholarships,competition/prizes, and stipends.
• Responsible for maintaining various electronic files, includingstudent and scholarship files.This responsibility includes recordretention as well as general maintenance and care.
• Develops and maintains department policy and procedures relatedto the administration of scholarships.
• Assists students, parents, faculty, and staff with financialaid questions including scholarship eligibility and status.
• Functions as back-up for other scholarship staff when they areunavailable. Also serves as a back-up Counselor assisting withprocessing, meeting with families, and presentations.
• Performs other duties as assigned

Minimum Qualifications

Coordinator role:

Bachelor’s or Associate’s Degree, or 2 years of experience.

Senior Coordinator role:

Bachelor’s Degree and one year of experience; Associate’s Degreeand one year of experience or 3 years of experience. All experiencemust be in a Student Financial Assistance or like office and may begained concurrently while earning a degree.

Required Knowledge, Skills, and Abilities

Strong communication skills, excellent interpersonal,organizational, and planning skills, proven customer serviceskills, excellent data entry, effective presentation skills, andthe ability to work cooperatively with others.

Attention to detail, accuracy and problem-solving skills areessential.

Desired Qualifications

Experience in a financial assistance office

Additional Position Information (if applicable)

Required Application Documents

resume and cover letter

Special Instructions (if applicable)

none

Additional Information

A criminal background check is required. All campuses are smoke-and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work

For positions that are approved for remote work: Remote work is nota right, it is a work arrangement that can be modified or revokedby Miami University at any time for any reason, including theconvenience of the University.

Reasonable Accommodations

Requests for reasonable accommodations for disabilities related toemployment should be directed to [e-mail] or 513-529-3560.Questions and follow-ups regarding requests should also be directedhere.

Miami University Values Statement

MiamiUniversity is a scholarly community whose members believe thata liberal education is grounded in qualities of character as wellas of intellect. We respect the dignity of other persons, therights and property of others, and the right of others to hold andexpress disparate beliefs. We believe in honesty, integrity, andthe importance of moral conduct. We defend the freedom of inquirythat is the heart of learning and combine that freedom with theexercise of judgment and the acceptance of personalresponsibility.

For more information on Miami University’s mission and core values,please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement

Miami University, an Equal Opportunity/Affirmative Action employer,encourages applications from protected veterans and individualswith disabilities. Miami University prohibits harassment,discrimination and retaliation on the basis of age (40 years orolder), color, disability, gender identity or expression, geneticinformation, military status, national origin (ancestry),pregnancy, race, religion, sex/gender, status as a parent or fosterparent, sexual orientation, or protected veteran status in itsapplication and admission processes, educational programs andactivities, facilities, programs or employment practices. Requestsfor reasonable accommodations for disabilities related toemployment should be directed to [e-mail] or 513-529-3560.

Clery Act

As part of the University’s commitment to maintaining a healthy andsafe living, learning, and working environment, we encourage you toread Miami University’s Annual Security & Fire Safety Reportat: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics,and our drug and alcohol abuse and prevention program designed toprevent the unlawful possession, use, and distribution of drugs andalcohol on campus and at university events and activities. Thisreport also contains information on programs and policies designedto prevent and address sexual violence, domestic violence, datingviolence, and stalking. Each year, email notification of thiswebsite is made to all faculty, staff, and enrolled students.Written notification is also provided to prospective students andemployees. Hard copies of the Annual Security & Fire SafetyReport may be obtained from the Miami University Police Departmentat 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access allrelevant and applicable labor law information.