Scheduling Specialist

INTEGRIS Health; Woodward (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Front-loaded PTO

Medical benefits

Education support

Mental health support

Job summary

INTEGRIS Health in Woodward, OK, is seeking a day shift, full-time Scheduling Specialist for Central Scheduling. The role handles scheduling, patient access processes, and communications across the health system.

You will work within a not-for-profit health network dedicated to improving patient access and outcomes. The Scheduling Specialist will interact with patients, physician offices, and departments, ensuring accurate data, proper documentation, and timely access to care.

Qualifications

• 1 year of patient access operations (scheduling/registration/insurance) or related experience.
• Experience in scheduling, registration, insurance, billing, collections, and customer service in a hospital or physician office setting.
• Proficient with standard office equipment and PC software.

Responsibilities

• Schedules and registers patients; verifies demographics and handles payments per protocol.
• Processes insurance verification, coverage eligibility, and authorizations.
• Multitasks heavy call volume with professional, courteous service.
• Resolves routine patient questions on reimbursement.
• Makes outbound or inbound calls to resolve concerns.
• Collects patient payments and ensures financial clearance.
• Handles communications via phone, email, and in-person with care teams.
• Supports process-improvement initiatives within the department.
• Supports quality improvement goals and progress tracking.
• Ensures compliance with EMTALA, HIPAA, and contracts.

Skills

Patient Access operations

Scheduling/registration

Insurance knowledge

Education

Healthcare Certification (AAHAM CRCS, HFMA CRCR, NAHAM CHAA)

Tools

PC software

Job description

Job Description

Join our team as a day shift, full-time, Scheduling Specialist for Central Scheduling in Woodward, OK.

Job Description

Join our team as a day shift, full-time, Scheduling Specialist for Central Scheduling in Woodward, OK.

Get to Know Your Team

• INTEGRIS Health, Oklahoma's largest not-for-profit health system, is seeking a dedicated caregiver to join us in our mission to partner with people to live healthier lives.
• Benefits of being an INTEGRIS Health caregiver include front-loaded PTO, medical benefits through the extensive INTEGRIS Health network, financial assistance for continued education, 24/7 mental health support and more.
• Take the first step toward growing your career by joining us.

Responsibilities

The Scheduling Specialist responsibilities include, but are not limited to, the following:

• Performs routine scheduling and registration activity including fielding incoming scheduling calls, scheduling patients with the required minimum data set elements including clinical information, verifying patient demographic information, processing point of service payments, providing patients with general preparation instructions, document imaging and following documentation standards to facilitate efficient patient access according to assigned protocol.
• Performs routine patient access transactions including coverage eligibility, insurance verification, patient portion calculation and authorization requirement activity utilizing available systems and resources according to assigned protocol.
• Demonstrates the ability to multi-task between heavy phone volume and work under time pressure while interacting in a professional, helpful, and courteous manner with patients and all departments and caregivers within the health system.
• Resolves routine patient issues and assists with questions on reimbursement.
• Makes outbound and/or accepts inbound phone calls from patients, physician offices, insurance carriers, etc. with the intent to resolve the concern immediately.
• Collects patient payments and follows levels of authority to ensure financial clearance.
• Handles all communication effectively, including telephone, email, and verbally with all departments and caregivers within the health system.
• Participates in team-oriented process improvement initiatives for the department and organization.
• Participates in continuous quality improvement efforts, establishes goals with supervisors and tracks progress.
• Demonstrates compliance with performance standards, federal and state regulations including EMTALA and HIPAA, policies, procedures, guidelines, and third-party contracts.

INTEGRIS Health is an Equal Opportunity/Affirmative Action Employer. All applicants will receive consideration regardless of membership in any protected status as defined by applicable state or federal law, including protected veteran or disability status.

Qualifications

• 1 year of Patient Access operations activities (scheduling/registration/insurance) or related experience (billing, collections, customer service).
• Previous experience in one of the following: scheduling, registration, insurance, billing, collections, and customer service in either a hospital or physician's office setting.
• Experience utilizing standard office equipment and PC software.

Preferred qualifications

• College coursework in related field or Healthcare Certification (AAHAM CRCS, HFMA CRCR, NAHAM CHAA)
• Previous experience with medical terminology, basic ICD 10 and CPT coding

About Us

Get to Know Your Team

• INTEGRIS Health, Oklahoma's largest not-for-profit health system, is seeking a dedicated caregiver to join us in our mission to partner with people to live healthier lives.
• Benefits of being an INTEGRIS Health caregiver include front-loaded PTO, medical benefits through the extensive INTEGRIS Health network, financial assistance for continued education, 24/7 mental health support and more.
• Take the first step toward growing your career by joining us.