Scheduling Specialist

SoFi Stadium and Hollywood Park; Inglewood (CA); On-site; USD 39,000 - 43,000; Full time

Job summary

Hollywood Park in Inglewood, CA is seeking a Scheduling Specialist to oversee staffing and scheduling for event operations across the campus. This full-time role reports to the Manager, Operations within Facility & Campus Operations and handles department financials, invoices, and settlements.

The position requires a bachelor's degree or equivalent, at least three years in staffing or event coordination, strong communication, and the ability to work nights, weekends, and holidays.

Qualifications

• Bachelor's degree or equivalent education and relevant work experience.
• Minimum of three (3) years of experience working in staffing, scheduling, or event planning and coordination roles.
• High attention to detail.
• Proficient with computer applications and ability to adapt to specialty tools.
• Strong interpersonal, verbal and written communications skills; able to build rapport across the organization.

Responsibilities

• Oversee staffing and scheduling for event operations across the Hollywood Park campus.
• Coordinate Team Member availability and scheduling for required scope of work.
• Manage electronic time records for payroll processing and event reconciliation; handle time off requests and Paycor questions.
• Submit department invoices and labor finals for settlement purposes.
• Produce projections of labor and material costs for event operations and conversions.
• Assist with task development, prioritization and quality control of the event operations scope of work.
• Provide administrative support to the Department and perform other duties as necessary.

Skills

Staffing experience

Scheduling experience

Event coordination

Verbal and written communications

Education

Bachelor's degree or equivalent education and relevant work experience

Tools

Payroll systems

Timekeeping software

Job description

Culture

Hollywood Park, a near 300-acre sports and entertainment destination, is being developed by Los Angeles Rams Owner/Chairman E. Stanley Kroenke with the 70,000-seat SoFi Stadium as its centerpiece. Hollywood Park is the largest urban mixed-use mega development under construction in the Western United States. When complete, Hollywood Park will have up to 2,500 residences, a hotel, a retail district reaching up to 890,000 square feet, up to 5 million square feet of office space, and more than 25-acres of public parks and open space.

Home to the Los Angeles Chargers and Super Bowl LVI Champion Los Angeles Rams, SoFi Stadium is the host of world-renowned sporting events, including Super Bowl LVI in 2022, College Football Playoff National Championship game 2023, WrestleMania 2023, World Cup 2026, and the Opening and Closing Ceremonies of the Olympics in 2028. Adjacent to the stadium and under the same roof canopy is a 2.5-acre open-air plaza, American Airlines Plaza, and the 6,000-seat YouTube Theater. YouTube Theater is an intimate venue, making it the perfect place for concerts, comedy, awards shows, esports competitions, community gatherings, conferences and more.

Our S.T.A.R.S

commitments are enabled by five foundational principles:

Start with Care – create a lasting impact through genuine care

Thrive as a Team – create an environment of collaboration and encouragement

Anticipate Unspoken Needs – be proactive in delivering extraordinary service and support others

Resolve with Respect – treat others with empathy, patience, and kindness

Safety Always – maintain a safe and secure environment

As the Scheduling Specialist, You Will..

The Scheduling Specialist is a full-time position reporting to the Manager, Operations within the Facility & Campus Operations Department. The position is responsible for overseeing the appropriate staffing and scheduling for event operations across the Hollywood Park campus. This position is responsible for departmental event settlements, invoices, and other department financials.

Essential Duties and Responsibilities:

• Works closely with internal partners to ensure that all event operations and conversion needs are understood so staffing deployments are accurate and meet the needs of the business.


• Coordinates Team Member availability and scheduling as necessary for the required scope of work.


• Manages and reviews all electronic time records for team members to ensure accuracy for payroll processing and event reconciliation. This also includes managing time off requests and process, and providing direction and clarity to Team Members with scheduling, attendance, Paycor questions.


• Submits all department invoices and labor finals for settlement purposes.


• Produces projection of labor and material costing for event operations and conversions.


• Assists with the task development, prioritization and quality control audits of the event operations and conversion scope of work to ensure that the highest standard of delivery and efficiency of labor are achieved.


• Provides support to the Department with administrative tasks and duties.


• Performs other duties as necessary and relevant.

Minimum Qualifications:

• Bachelor's degree or equivalent education and relevant work experience.


• Minimum of three (3) years of experience working in staffing, scheduling, or event planning and coordination roles.


• High attention to detail.


• Proficient in the use of computer applications with ability to quickly adapt to specialty applications, forms, file systems, and tools.


• Good interpersonal, verbal and written communications skills; able to communicate effectively and build rapport across the organization.


• Demonstrated ability to manage a large queue of tasks, self-prioritize, and remain organized.


• Must be able to successfully traverse the various levels and areas of the Hollywood Park campus with ability to stand and walk for prolonged periods of time.


• Flexible schedule required; must be able to work nights, weekends, and holidays as required.

Please note this job description is not designed to cover or contain a complete listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Employees must be able to move objects and use abdominal and lower back muscles to provide support over time without fatigue. Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential Physical Requirements:

LIFTING ............................................Lift up to 50 pounds

CLIMBING/BALANCE ...................Prolonged Steps or stair climbing, balancing

WALKING…………………………….Exert well-paced mobility for up to six (6) hours in length

STOOPING/BENDING OVER.......Occasional is unavoidable

STANDING/SITTING.......................Prolonged standing/sitting throughout the day

REACHING ......................................Occasional overhead as well as horizontal

SPEAKING........................................Proficiency in English

Essential Environmental Conditions:

• INSIDE/OUTSIDE ...........................Generally, indoor conditions are air-conditioned, and outside conditions that include inclement weather, heat, humidity, rain, sleet, and wind


• COLD/HEAT ...................................General air-conditioned environment as well as outside and exposed to elements, including direct sunlight, rain, sleet, and wind


• WET/DRY ........................................Not unusual moist/dry environment


• NOISE/VIBRATIONS ....................High noise level and vibration high


• HAZARDS........................................Non-hazardous environment


• FUMES/DUST/ODORS.................Normally controlled environment

Salary rate:

$28.00 - $30.90 per hour

Location:

Inglewood, CA (onsite)

In compliance with the California Pay Transparency Act, compensation information provided is a good faith estimate for this position only. Hollywood Park considers a candidate’s education, certification, prior experience, as well as internal and external data when determining the salary level for potential new employees. Only in exceptional circumstances, if an external candidate has the experience, credentials, or expertise far exceeding what is expected for the position, would Hollywood Park consider paying a salary or rate near the higher end of the range.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time.