Scheduling & Resource Coordinator

Kforce Inc; East Brunswick Township (NJ); Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

HSA

FSA

401(k)

Life insurance

Disability insurance

ADD insurance

Paid time off

Job summary

Kforce Inc is seeking a Resource Coordinator to support the Tax department in East Brunswick, NJ. This remote role requires live on the East Coast or Central time zone to align with client needs.

You will coordinate scheduling and resource allocation, monitor capacity, and help deploy staff during peak periods while collaborating with the Resource & Operations Manager and staff coaches.

Qualifications

• Bachelor's degree in Accounting, Business Administration, or a related field.
• Experience in a professional services or public accounting environment preferred; background in scheduling, resource coordination, or client-service operations is preferred.
• Proficient in Microsoft Office Suite with strong Excel skills; ability to quickly learn new programs and technologies.
• Experience with Beeye or other scheduling/resource management software for professional services firms a plus.
• Strong analytical and organizational skills, with high attention to detail and the ability to manage multiple priorities simultaneously.
• Clear and effective written and verbal communication skills, with the ability to collaborate across all levels of the firm.

Responsibilities

• Coordinate scheduling and resource allocation for the Tax department, including capacity monitoring and staffing decisions.
• Serve as the go-to scheduling contact for Tax staff and manage escalations to the Resource & Operations Manager.
• Oversee pooled work assignments during peak busy seasons and adjust deployments to meet demand.
• Conduct regular check-ins with staff and onboarding pauses to ensure schedules are understood and hours tracked.
• Monitor variances between scheduled and actual billable hours and identify skill gaps or hiring needs.
• Maintain scheduling systems and generate capacity reports to support staffing recommendations and hiring decisions.
• Support post-engagement evaluations and ensure appropriate connections within the Tax department.

Skills

Scheduling

Resource coordination

Excel

Beeye

Microsoft Office

Analytical skills

Organizational skills

Communication

Problem solving

Education

Bachelor's degree in Accounting/Business

Tools

Beeye

Microsoft Office

Job description

Responsibilities

Kforce's client, a regional public accounting firm in East Brunswick, NJ, is seeking a Resource Coordinator to support the Tax department through the effective day-to-day coordination of scheduling and resource allocation. This role is remote but must live on East coast or Central time Zone. Duties:

• Act as the go-to scheduling contact for Tax staff and in-charges, resolving questions and issues directly, and escalating to the Resource & Operations Manager when needed
• Coordinate and manage all scheduling and resource allocation for the Tax department, including active monitoring of capacity channels, pairing requests quickly and closing them out effectively
• Oversee the assignment of pooled work during peak busy season, ensuring staff are deployed quickly and effectively as demand shifts
• Conduct regular check-ins with staff, and loop in coaches as needed, including onboarding check-ins with new hires, to ensure schedules are understood, hours are tracking as expected, and capacity commitments are being met
• Monitor scheduled-to-actual variances in billable hours and capacity, share observations on skill gaps, cross-training opportunities, or potential hiring needs
• Perform first-level review of staff capacity commitments against firm billable targets, escalating findings to the Resource & Operations Manager ahead of department head review
• Maintain the scheduling system & compile capacity reporting to support staffing recommendations and hiring decisions
• Help facilitate post-engagement evaluations and the continuous feedback process by ensuring the right staff and evaluators are appropriately connected within the Tax department
• Prepare, distribute scheduling and capacity updates ahead of internal meetings
• Contribute to process improvement efforts

Responsibilities

Kforce's client, a regional public accounting firm in East Brunswick, NJ, is seeking a Resource Coordinator to support the Tax department through the effective day-to-day coordination of scheduling and resource allocation. This role is remote but must live on East coast or Central time Zone. Duties:

• Act as the go-to scheduling contact for Tax staff and in-charges, resolving questions and issues directly, and escalating to the Resource & Operations Manager when needed
• Coordinate and manage all scheduling and resource allocation for the Tax department, including active monitoring of capacity channels, pairing requests quickly and closing them out effectively
• Oversee the assignment of pooled work during peak busy season, ensuring staff are deployed quickly and effectively as demand shifts
• Conduct regular check-ins with staff, and loop in coaches as needed, including onboarding checkins with new hires, to ensure schedules are understood, hours are tracking as expected, and capacity commitments are being met
• Monitor scheduled-to-actual variances in billable hours and capacity, share observations on skill gaps, cross-training opportunities, or potential hiring needs
• Perform first-level review of staff capacity commitments against firm billable targets, escalating findings to the Resource & Operations Manager ahead of department head review
• Maintain the scheduling system & compile capacity reporting to support staffing recommendations and hiring decisions
• Help facilitate post-engagement evaluations and the continuous feedback process by ensuring the right staff and evaluators are appropriately connected within the Tax department
• Prepare, distribute scheduling and capacity updates ahead of internal meetings
• Contribute to process improvement efforts

Requirements

• Bachelor's degree in Accounting, Business Administration, or a related field
• Experience in a professional services or public accounting environment preferred; Background in scheduling, resource coordination, or client-service operations is preferred
• Proficient in Microsoft Office Suite with strong Excel skills; Ability to quickly learn new programs and technologies
• Experience with Beeye or other scheduling/resource management software for professional services firms a plus
• Strong analytical and organizational skills, with high attention to detail and the ability to manage multiple priorities simultaneously
• Ability to manage shifting priorities and maintain composure during peak periods
• Clear and effective written and verbal communication skills, with the ability to collaborate across all levels of the firm
• Proactive problem-solver who can work independently and elevate appropriately
• Possesses and demonstrates strong understanding and alignment with our firm's core values of honesty and candor, continual learning, innovation, mentorship, leadership, team player, client committed, and community oriented

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.