Scheduling Lead

Remote Jobs; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

HarmonyCares is seeking a Scheduling Specialist to manage provider schedules and ensure financial eligibility for intervention services. Candidates should have healthcare experience and strong communication skills. This role supports the mission of delivering high-quality home-based healthcare.

Benefits

Health, Dental, and Vision Insurance

401K Retirement Plan

Paid Time Off and Holidays

Tuition Reimbursement

Paid Orientation and Training

Qualifications

• 2 years of experience in a medical office or healthcare setting.
• Excellent oral, written, and interpersonal communication skills.
• Ability to work independently and prioritize assignments.

Responsibilities

• Manages provider schedules for Health Risk Assessments and/or Transitional Care Management.
• Verifies patient demographics and financial eligibility.
• Leads outreach team and call center staff.

Skills

Communication

Multi-tasking

Customer Service

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Overview

HarmonyCares is one of the nation's largest home-based primary care practices. HarmonyCares is a family of companies all dedicated to providing high-quality, coordinated health care in the home. This includes HarmonyCares, HarmonyCares Medical Group, HarmonyCares Home Health and HarmonyCares Hospice.

Our Mission - To bring personalized, quality-based healthcare to the home of patients who have difficult accessing care.

Our Shared Vision - Every patient deserves access to quality healthcare.

Our Values - The way we care is our legacy. Every interaction counts. Go the extra mile. Empower and support each other.

Why You Should Want to Work with Us

• Health, Dental, Vision, Disability & Life Insurance, and much more
• 401K Retirement Plan (with company match)
• Tuition, Professional License and Certification Reimbursement
• Paid Time Off, Holidays and Volunteer Time
• Paid Orientation and Training
• Great Place to Work Certified
• Established in 11 states
• Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!

More details about the benefits we offer can be found at https://careers.harmonycares.com/benefits.

Responsibilities

The Scheduling Leadsupports HarmonyCare's mission, vision, core values and customer service philosophy. Adheres to the HarmonyCares Compliance Program, including following all regulatory and division/company policy requirements. Under the direction of the Call Center Manager, the Scheduling Specialist manages provider schedules, verifies patient demographics, insurance and financial information, and assures financial eligibility of members scheduled for Intervention and Assessment services. This position serves as a point of contact with billing in Troy who will process claims for payment of services rendered.

Essential Duties and Responsibilities

• Responsible for managing provider schedules who are in the field delivering Health Risk Assessments and/or Transitional Care Management manually and/or electronically using scheduling software that includes geographical mapping and scheduling efficiency technology
• Assures through electronic patient eligibility management that all patients scheduled for assessments or other services have benefits and are currently enrolled in the health plan to which they are assigned
• Leads the outreach team and call center staff, under the direction of the call center manager and VP, in a professional, courteous and effective manner problem solving issues in a timely manner
• Accountable for outstanding customer service to all external and internal customers
• Develops and maintains effective relationships through effective and timely communication
• Takes initiative and action to respond, resolve and follow up regarding issues or problems that may arise
• Meets the needs of providers in the field in a cheerful, accommodating fashion within established parameters and notifies manager and VP, if necessary, when there are violations of established scheduling requirements by providers
• Verifies insurance benefits utilizing all available resources
• Provide outreach calls to patients as a back-up when outreach specialists are unavailable and will reschedule appointments as requested
• Consistently meets all quality and productivity standards set by department manager or supervisors
• Other duties as assigned
• In collaboration with the Call Center Manager, intermittent Saturdays will be required as part of the normal work week.

Qualifications

Required Knowledge, Skills and Experience

• High School diploma or equivalent
• 2 years of experience in medical office or other healthcare setting with proven, positive interactions with medical professionals and experience in scheduling patient appointments
• Excellent oral, written and interpersonal communication skills
• Ability to multi-task in a call center environment
• Ability to work independently and prioritize work assignments to meet department deadlines
• Must be adept in using Microsoft Office software
• Must have demonstrable experience in quickly learning and applying new software tools and programs as well as using electronic work tools

Preferred Knowledge, Skills and Experience

• Experience directly scheduling medical provider patient appointments
• Some college coursework, accepted in lieu of experience
• Completion of Medical Terminology course

Additional Florida Requirements

• Active CPR Certification

Posted Max Pay Rate

USD $26.57/Hr.

Posted Min Pay Rate

USD $20.24/Hr.

Pay Transparency

Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related considerations.

Notice

HarmonyCares and HarmonyCares Hospice are not affiliated with Harmony Hospice Care. HarmonyCares Hospice does not conduct business in OH. HarmonyCares Hospice conducts business in MI, VA, WI, TX, IN, IL.