Scheduling Coordinator - OR (1.0 Days)

Mercy Cedar Rapids; Baltimore (MD); On-site; USD 20,664,000 - 30,307,000; Full time

Job summary

Mercy Cedar Rapids is seeking an organized scheduling coordinator to support patient flow and daily department operations. You will handle phone communications, coordinate patient scheduling, and enter data from procedures with accuracy.

The role emphasizes teamwork, strong computer skills, and the ability to multitask in a fast-paced clinical environment. Prior health-care/secretarial experience is preferred.

Qualifications

• Two years of health care and/or secretarial experience preferred.
• Strong computer skills required.
• Medical terminology knowledge preferred.

Responsibilities

• Receives and handles telephone communications accurately and timely
• Coordinates scheduling patients
• Completes data entry from procedural records in an accurate and timely fashion
• Implements changes and assists with revisions on patient orders and requests
• Organizes and prioritizes daily work effectively

Skills

Customer service

Multitasking

Communication skills

Teamwork

Computer skills

Education

High School Diploma or equivalent

Medical Assisting Diploma

Medical Terminology

Job description

Work Shift

Day

Scheduled Weekly Hours

40

Summary

This position supports Mercy’s philosophy of patient centered care by performing coordination activities related to patient scheduling and performing tasks and support functions under the supervision of a licensed nurse.

Job Description

Job Duties/Essential Functions

• Job Duties
  • Receives and handles telephone communications accurately and timely
  • Coordinates scheduling patients
  • Completes data entry from procedural records in an accurate and timely fashion
  • Implements changes and assists with revisions on patient orders and requests
  • Organizes and prioritizes daily work effectively.
  • Receives and directs visitors within the department as indicated
  • Navigates the electronic medical record efficiently, orders procedures and locates documentation as necessary
  • Promotes a positive and professional image, collaborates with healthcare team including physicians, nurses and discharge planners
  • Follows Mercy’s safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.

Department Specific Duties

OR

• Coordinates scheduling for Digestive Health after hours
• Calls in staff for emergency cases as indicated
• Refers conflicts and procedural questions to Nurse Manager/Charge RN
• Responds to real/potential problems based on urgency related to surgery schedule
• Reviews and updates surgery schedules daily
• Utilizes computer system to run requested reports for physicians, administration and quality initiatives

Knowledge, Skills and Abilities

• Role models exemplary customer service skills both verbally and non-verbally in person and on the phone.
• Creates welcoming environment for all healthcare team members
• Remains focused in stressful situations and performs multiple tasks quickly
• Handles multiple priorities in a distracting environment
• Ability to work in close proximity to others
• Manages anger/fear/hostility

Professional Experience

• Two years of health care and/or secretarial experience preferred
• Strong computer skills required

Education

• High School Diploma or equivalent preferred
• Medical Assisting Diploma, Associate of Applied Science Degree preferred
• Medical Terminology strongly preferred

Licensure, Certification, Registration

• American Heart Association Basic Life Support (BLS) required as specified per department guidelines listed above.

Physical Requirements

Heavy: Exert 50-100 lbs. of force occasionally and/or 25-50 lbs. of force frequently

Pay Rate Type

Hourly

_ Mercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years. _

Mercy is an equal‑opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.