Scheduling Coordinator - Scribe - GI Clinic - Full-Time

Mercy Cedar Rapids; Saint Paul (MN); On-site; USD 25,000 - 30,000; Full time

Job summary

Mercy seeks a Scheduling Coordinator to support patient scheduling and clerical tasks under a licensed nurse. You will coordinate appointments, handle patient and staff communications, and assist with data entry and information packets.

Within Gastroenterology, you will document telephone encounters in the EMR, run requested reports, update procedural schedules, and help with patient transfers and chart preparation.

Qualifications

• Two years health care/clinical, customer service and/or secretarial experience preferred
• Strong computer skills required
• High School Diploma or equivalent required
• Medical Assisting Diploma, or Associate of Applied Science Degree preferred
• Medical Terminology strongly preferred
• American Heart Association Basic Cardiac Life Support (BCLS) required within 6 months of hire. Not required in Patient Access department.

Responsibilities

• Places, receives and handles telephone communications with patients and staff courteously, accurately and timely
• Coordinates scheduling patients
• Handles mailings, data entry, preparing data for information/procedural packets
• Organizes and prioritizes daily work effectively
• Navigates the electronic medical record efficiently, orders procedures and locates documentation as necessary
• Promotes a positive and professional image, collaborates with health team including physicians, nurses, and discharge patients
• Follows Mercy’s safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.
• Documents telephone encounters in the electronic medical record in Gastroenterology Clinic
• Completes data entry from procedural records in an accurate and timely fashion
• Utilizes computer systems to run requested reports for physicians, administration and quality initiatives
• Implements changes and assists with revisions on patient orders and requests
• Receives and directs visitors within the department as indicated
• Provides limited assistance during patient transfers
• Enters medication orders per the direction of the physician in the electronic medical record
• Reviews and updates procedural schedules daily
• Responds to real/potential problems based on urgency related to procedural schedule
• Prepares charts 2-3 days in advance

Skills

Customer service

Communication

Data entry

Team collaboration

Education

High School diploma

Medical terminology

Tools

EMR systems

Job description

Work Shift

Day

Scheduled Weekly Hours

40

Summary

This position supports Mercy’s philosophy of patient centered care by performing coordination activities related to patient scheduling and performing tasks and support functions under the supervision of a licensed nurse.

Job Description

Job Duties

• Places, receives and handles telephone communications with patients and staff courteously, accurately and timely
• Coordinates scheduling patients
• Handles various duties such as mailings, data entry, preparing data for information/procedural packets
• Organizes and prioritizes daily work effectively
• Navigates the electronic medical record efficiently, orders procedures and locates documentation as necessary
• Promotes a positive and professional image, collaborates with health team including physicians, nurses, and discharge patients
• Follows Mercy’s safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.

Department Specific Duties

Gastroenterology Clinic:

• Documents telephone encounters in the electronic medical record to communicate critical information to physicians and staff
• Completes data entry from procedural records in an accurate and timely fashion
• Utilizes computer systems to run requested reports for physicians, administration and quality initiatives
• Implements changes and assists with revisions on patient orders and requests
• Receives and directs visitors within the department as indicated
• Provides limited assistance during patient transfers
• Enters medication orders per the direction of the physician in the electronic medical record
• Reviews and updates procedural schedules daily
• Responds to real/potential problems based on urgency related to procedural schedule
• Refers conflicts and procedural questions to the Manager or Supervisor
• Prepares charts 2-3 days in advance

Knowledge, Skills and Abilities

• Demonstrates exemplary customer service skills both verbally and non-verbally in person and on the phone
• Coordinates scheduling of patients for overdue screening service
• Works as effective team member by participating in morning huddles, team meetings, remote and on-site learning
• Handles multiple priorities in a distracting environment
• Ability to work in close proximity to others
• Manages anger/fear/hostility

Professional Experience

• Two years health care/clinical, customer service and/or secretarial experience preferred
• Strong computer skills required

Education

• High School Diploma or equivalent required
• Medical Assisting Diploma, or Associate of Applied Science Degree preferred
• Medical Terminology strongly preferred

Licensure, Certification, Registration

• American Heart Association Basic Cardiac Life Support (BCLS) required within 6 months of hire. Not required in Patient Access department.

Physical Requirements

Heavy: Exert 50-100 lbs. of force occasionally and/or 25-50 lbs. of force frequently

Pay Rate Type

Hourly

_ Mercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years. _

Mercy is an equal-opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.