Scheduling Coordinator - Nashville

Rhino Admin Llc; Nashville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Rhino Staging in Nashville is seeking an organized, detail-oriented Office Scheduler to manage staff scheduling for events across the Nashville market. This full-time role requires coordinating employees, handling inquiries, and maintaining accurate timesheets.

Hours may vary and include nights, weekends, and holidays to support scheduled events. Candidates should present professionally, communicate clearly by phone, and use basic computer tools such as Word, Excel and Google Docs.

Qualifications

• Highly organized, detail-oriented with strong time management.
• Able to prioritize work and multitask across multiple events.
• Excellent phone etiquette and professional communication.

Responsibilities

• Schedule and coordinate staff for Nashville events and shifts.
• Answer and direct incoming calls from employees and clients.
• Interact with employees and clients regarding schedule changes.
• Data entry including timesheets, receipts and client information.
• Work on-call rotation to assist clients and employees, after-hours as needed.
• Assist Operations Management with additional tasks.
• Maintain professional appearance as outlined in the Rhino Staging handbook.

Skills

Time management

Detail oriented

Phone etiquette

Data entry

MS Word

MS Excel

Google Docs

Teamwork

Tools

Paylocity

Job description

Description

Rhino Staging is the leading provider of the safest, most proficient professional stage crews for the entertainment industry nationwide. Our mission is to enable successful events by providing safe, courteous, and professional technical support with integrity. Rhino Staging was founded in Arizona in 1991 with the simple philosophy of doing things right and treating people well. We've pioneered many positive changes in the entertainment industry and continue to lead in safety, training and professional service.

We're looking for a highly organized, detail-oriented individual who can effectively manage their time, prioritize work, and multi-task across several, ever changing projects. This person will be working with a tight knit office team to properly coordinate and schedule employees for multiple events at locations throughout Nashville.

This is a full-time position in our Nashville office.

(Hours may vary to include nights, weekends and holidays as necessary to support our scheduled events.)

Requirements

• Schedule & coordinate employees for multiple events & shifts in our Nashville market
• Answer & direct incoming calls from employees and clients, along with general inquiries
• Interact with employees and clients re: schedule changes, etc.
• Data entry including employee timesheets, receipts and employee/client information
• Work on-call rotation to assist clients and employees, after-hours as needed
• Assist Operations Management team with additional tasks as directed
• Professional appearance as outlined in the Rhino Staging handbook
• Polite & professional phone etiquette with the ability to communicate effectively with a diverse range of personalities.
• Ability to work well independently and in a team environment
• Basic computer skills, (including emails, Word, Excel, Google docs)

Preferred Experience

• Previous similar experience in the entertainment industry
• Previous administrative assistance experience and/or call center environment
• Previous Paylocity experience

The compensation information displayed on each job posting reflects the range for new hire rates for the position across all US locations. Within the range, individual pay is determined by work location and additional factors including job-related skills, experience and relevant education or training.

This position is not eligible for stocks and/or stock options.

Rhino Admin, LLC is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by law. If you are unable to use our online application process due to an impairment or disability, please contact [e-mail].