Scheduling Coordinator (32597)

ExamWorks, Inc.; Dublin (OH); On-site; USD 37,000 - 48,000; Full time

Benefits offered by this job

Full-time position

Supportive team environment

Immediate start

Job summary

ExamWorks, Inc. in Dublin, OH seeks a Scheduling Coordinator to support clients, physicians, and examinees by scheduling and coordinating appointments with precision and care.

You will be the go-to person for scheduling examinations and managing related communications. The role requires a high school diploma, strong multitasking and communication skills, and the ability to work independently in a fast-paced medical office environment.

Qualifications

• High school diploma or equivalent required.
• A minimum of one year related experience; or equivalent combination of training and experience.
• Medical office experience preferred, but not required.
• Ability to operate computer, fax, copier, scanner, and telephone
• Must be able to multitask.
• Exceptional communication skills with accuracy and active listening.
• Ability to work independently and manage time efficiently.

Responsibilities

• Schedule examinations through IME Centric or office systems.
• Schedule and confirm appointment dates and times with physicians' offices.
• Communicate with clients regarding scheduling, CVs, changes, no-shows, and records.
• Coordinate with clients to obtain required medical records before examinations.
• Prepare charts with required records and print cover letters detailing client questions and service requests.
• Send daily exam notification letters.
• Communicate schedule changes to physicians, clients, and examinees; route invoices to accounting if needed.
• Ensure prompt pre-payments when required.
• Coordinate ancillary services (interpretation, chaperones, transport, site rentals).
• Arrange lodging and transportation for out-of-town examinees as needed.
• Handle mail, deliveries and shipments; participate in trainings.
• Provide coverage to satellite offices as required.
• Perform other duties as assigned.

Skills

Communication

Multitasking

Teamwork

Education

High school diploma

Tools

Office software

Job description

Are You a Scheduling Superstar?

We're looking for someone just like YOU! If you're a working professional with a positive attitude and a passion for helping others, we want you on our team! You're the kind of person who's an excellent communicator, takes pride in delivering top-notch work, and does it all with a smile.

Why Us?

At ExamWorks, we're on the hunt for a Scheduling Coordinator to join our team at our Dublin, OH office. You'll be the go-to person for assisting and supporting our clients, physicians, and examinees by scheduling and coordinating appointments with precision and care.

What's in it for You?

• Full-time position with a reliable schedule: Monday-Friday, 8:00am-5:00pm EST.
• A supportive, team-focused environment where your efforts truly make a difference.
• Start immediately! We're looking for someone who can jump in, get trained, and hit the ground running from day one.

RESPONSIBILITIES:

• Schedules examinations through IME Centric or office specific system database.
• Schedules and confirms appointment dates and times with physicians' offices.
• Communicates with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Coordinates with the client to obtain required medical records prior to examination.
• Prepares the chart by ensuring all records required are included, creates a cover letter detailing specific client questions, issues, and service requests and routes to the provider and/or to the exam location prior to examination.
• Prepares and sends exam notification letters daily.
• Communicates with physicians, clients and or examinees regarding any schedule changes. Responsible to submit client invoice and/or issue to accounting if charges are incurred.
• When required, responsible for ensuring prompt pre-payment for services issued.
• Coordinates ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed. Ensures the appropriate steps are taken to cancel and/or reschedule services upon appointment change or cancellation.
• Handles and responds promptly to incoming calls, e- mails or faxes from physicians or clients requesting report status and/or information.
• Provides support and/or coverage to satellite offices as needed.
• Arrange lodging and or transportation for out-of-town examinees, assists with directions, etc.
• Processes mail, deliveries and shipments as needed.
• Participate in various educational and or training activities as required.
• Perform other duties as assigned.

QUALIFICATIONS:

• High school diploma or equivalent required.
• A minimum of one year related experience; or equivalent combination of training and experience.
• Experience in a medical office preferred, but not required.
• Ability to operate computer, fax, copier, scanner, and telephone
• Must be able to multitask.
• Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
• Must be able to work independently, prioritize work activities and use time efficiently.

Who we are:

ExamWorks is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management and related services. Our clients include property and casualty insurance carriers, law firms, third-party claim administrators and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability and workers' compensation insurance coverages.

ExamWorks, LLC is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans

ExamWorks offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k