Scheduling Coordinator

DiMichaelangelo Family Dentistry Inc; Sunbury (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

DiMichaelangelo Family Dentistry Inc. in Sunbury, Ohio seeks a Scheduling Coordinator to engineer, monitor, and manage the dental schedule for multiple providers. You will also assist patients with treatment options and payment plans while handling front-office duties.

The role emphasizes accurate scheduling, patient communication, and coordination with clinical staff to ensure smooth, on-time visits. Strong organizational skills and composure under pressure are essential.

Qualifications

• Knowledge of appointment coordinator procedures.
• Ability to operate standard office equipment and software (MS Excel, Word, practice management software).
• Maintain composure and professionalism in stressful situations.
• Develop trust with doctors, staff and patients.
• Work cooperatively with management, staff and patients.
• Prioritize, organize and complete tasks in a timely and independent manner.

Responsibilities

• Provide an exceptional patient experience by scheduling correctly and promptly.
• Prepare, maintain and monitor schedules.
• Fill canceled or rescheduled appointments to keep the schedule full.
• Understand dental procedures and terminology for scheduling and coordination.
• Schedule and confirm patient appointments.
• Monitor unpaid insurance claims and follow up with insurers on older claims.
• Review treatment plans with patients, including payment options and policies.
• Verify dental insurance information.
• Greet patients and ensure proper accounts with ID photo and accurate information.
• Announce arrivals to staff and ensure patients are seated on time.
• Scan patient forms into dental software and manage documents.
• Obtain necessary financial and medical updates with HIPAA forms.
• Answer incoming calls including new patients, emergencies, and record requests.
• Work with clinical staff to ensure smooth flow of patient care.
• Perform general front office duties and other duties as required.

Skills

Appointment procedures

MS Excel

Word processing

Practice Management software

Composure under pressure

Trust with staff and patients

Cooperation with management and staff

Prioritization and organization

Tools

MS Excel

MS Word

Practice Management software

Job description

Position Overview:

The Scheduling Coordinator engineers, monitors, and manages the dental schedule for multiple providers and helps patients understand their treatment needs, treatment options, and payment options. The Scheduling Coordinator will also perform all general front-office duties for the dental office.

Skills and Qualifications:

• Knowledge of appointment coordinator procedures
• Skilled in the use of standard office equipment including telephones, calculators, copiers, fax, computers, and computer software (MS Excel, Word, Practice Management software)
• Ability to maintain composure and professionalism when exposed to stressful situations
• Ability to develop trust with the doctors, co-workers, and patients
• Ability to work cooperatively with management, staff, and patients
• Ability to prioritize, organize, and complete tasks in a timely and independent manner.

Duties and Responsibilities:

• Provide an exceptional patient experience by ensuring that patients are scheduled properly using the correct scripts and in a timely fashion.
• Prepare, maintain, and monitor schedules.
• Fill canceled/rescheduled appointments assuring the schedule is full.
• Understand dental procedures and dental terminology for proper scheduling and treatment coordination.
• Schedule and confirm patient appointments.
• Monitor the log of unpaid insurance claims. Call insurance companies and follow up on claims more than 14 days old
• Review and discuss treatment plans with patients along with payment options and policies.
• Verify dental insurance information.
• Greet patients as they come in. Make sure every patient that comes in has an identification photo and accurate personal and insurance information in their accounts.
• Announce patients arrivals to staff. Monitor the clock to make sure all patients are seated on time
• Scan patient forms into dental software and manage the document center.
• Obtains necessary financial, and/or medical updates along with HIPAA forms.
• Answer incoming calls including new patient calls, emergencies, requesting records, and follow-up.
• Work closely with clinical staff and other front office staff to ensure smooth flow of patient care.
• Perform general front office duties and other duties as required.

Physical Requirements:

The following physical activities described are a representation of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the individual is required to utilize repetitive hand, wrist, and finger movements; walk, stand, and sit for extended periods; raise and lower objects; occasionally required to stoop, bend, kneel, and reach above shoulders; and occasionally lift up to 25 pounds. The specific vision abilities required by this job include close vision.