Scheduling Coordinator

RiseMe; Shakopee (MN); On-site; USD 52,000 - 68,000; Full time

Job summary

HealthPartners in Minnesota is seeking a Scheduling Coordinator to create schedules and reports to staff the hospital on a 24-hour basis, coordinating staffing and information needs while striving for enhanced staff satisfaction.

The role emphasizes data entry, independent work, compliance with HIPAA, FMLA, ADA, and harassment laws; requires proficiency in Word, Excel, paging systems, and scheduling software.

Qualifications

• Education, Experience or Equivalent Combination: NA
• Licensure/Registration/Certification: NA
• Knowledge, Skills, and Abilities: PC, data entry, independent work, HIPAA/FMLA/ADA compliance, communication and organizational abilities

Responsibilities

• Maintain Scheduling Software Data Bank: enter/update employee information; adjust posted schedules; maintain scheduling software.
• Create Reports: produce daily staffing rosters; keep holiday logs; collaborate with nurse managers to build four-week schedules.
• Provide Customer Service: answer questions about reports/schedules; be accessible by phone and in person; check mail boxes daily.
• Contribute to Department Operation: backup support; cover other SSCs; proactive staffing look-aheads; improve processes

Skills

Data entry

Multitasking

Regulatory compliance

Phone handling

Tools

Scheduling software

epaging

Learning Point

Microsoft Word

Microsoft Excel

Pagers

Job description

POSITION SUMMARY STATEMENT:

To create schedules and other reports needed to staff the hospital on a 24-hour basis. Coordinates the staffing and information needs of the hospital while striving for enhanced staff satisfaction.

MINIMUM QUALIFICATIONS:

• Education, Experience or Equivalent Combination:

  • NA

• Licensure/ Registration/ Certification:

  • NA

• Knowledge, Skills, and Abilities:

  • PC and data entry skills.

  • Ability to work independently and prioritize/manage a multitude of projects.

  • This position requires familiarity and compliance with matters of law, regulations and internal policies affecting the employment relationship, (including but not limited to HIPPA, FMLA, ADA, discrimination and harassment laws).

  • PC, Microsoft Word and Excel, pagers, multiple phone lines, staffing and scheduling system, epaging, the Learning Point.

PREFERRED QUALIFICATIONS:

• Education, Experience or Equivalent Combination:

  • Background in staffing/scheduling and/or customer service experience preferred.

• Licensure/ Registration/ Certification:

  • NA

• Knowledge, Skills, and Abilities:

  • Mathematical ability, problem solving skills, excellent communication and customer service skills, and organization desired.

ESSENTIAL DUTIES:

1. (35%) - Maintain Scheduling Software Data Bank:

   1. Enter and update employee information.

   2. Adjust posted schedules as changes occur.

   3. Maintain scheduling software.

2. (30%) – Create Reports:

   1. Produce daily staffing rosters.

   2. Keep holiday logs updated.

   3. Work with nurse managers to create four week schedules that balance the needs of the floor and the staff.

   4. Provide additional reports to nurse managers and supervisors as needed.

3. (20%) - Provide Customer Service:

   1. Answer general and specific questions, regarding reports, schedules and procedure, posed by staff and nurse managers.

   2. Be accessible by phone and in person: check mail boxes daily; respond in a timely manner.

4. (15%) – Contribute to Department Operation:

   1. Back-up support for the staffer.

   2. Cover other SSCs and staffers as needed.

   3. Be proactive meeting staffing needs: doing daily, weekly and monthly look-aheads; calling/paging as needed.

   4. Improve department process.

   5. Other job related responsibilities as assigned by cluster or supervisor:

*Job description rankings/percentages are intended to reflect normal averages over an extended period of time, and are subject to daily variances. Quality and efficiency standards should at no time be compromised to meet the average expectations expressed above. Job descriptions are subject to change to accommodate organization or department needs.

ORGANIZATIONAL EXPECTATIONS:

Values

All colleagues are expected to live our values:

Excellence:We strive for the best results and always look for ways to improve.

Compassion:We care and show empathy and respect for each person.

Partnership:We are strongest when we work together and with those we serve.

Integrity:We are open and honest, and we keep our commitments

Additional Expectations:

• Complies with safety instructions, observe safe work practices, provides input on safety issues, and promotes a safe work environment.

• Maintains regular and timely attendance.

• Protects confidentiality.

• Demonstrates participation in and support of the organization's Corporate Integrity Program by participating in compliance-related education and training and complying with the organization's policies and procedures.

• Timely completion of all mandatory education and organizational requirements (i.e., licensure/certification, Employee Health and Wellness requirements, annual training, etc.)

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health

As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.