Scheduling Coordinator

Lifespace Communities, Inc.; Pittsburgh (Allegheny County); On-site; USD 28,000 - 39,000; Full time

Job summary

Lifespace Communities, Inc. is hiring a Scheduling Coordinator for Friendship Village of South Hills in Upper St Clair, PA. The role focuses on maintaining staff schedules, ensuring coverage, and adhering to budget constraints.

The position requires a high school diploma (associates preferred), 2–3 years of relevant experience, and SaaS electronic scheduling familiarity. CPR is preferred; Smart Care experience is a plus.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Two to three years applicable experience.
• CPR certification preferred.
• Smart Care Experience preferred.
• SaaS Electronic Scheduling experience required.

Responsibilities

• Maintain and provide team member schedule and assignments.
• Update and adjust schedule based on census, requirements and absences.
• Update schedule databases.
• Track tardiness, absences, PTO requests and schedule changes.
• Ensure scheduled, total and overtime FTEs stay within budget.
• Track overtime and complete related reports.

Skills

Scheduling coordination

Team scheduling

Budget awareness

Education

High school diploma or equivalent

Associate degree preferred

Tools

SaaS Scheduling software

Timekeeping system

Job description

Community

Friendship Village of South Hills

Address

1290 Boyce Road

Upper St Clair, Pennsylvania 15241

Pay Range

$19.99-$27.48+ Hourly

Live your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences.

At Lifespace, team members are at the center of delivering a purpose driven experience for our residents! We provide an environment where each team member can live their aspirations, developing in their career, making a difference, and being a part of a meaningful mission. Join our team as our new Scheduling Coordinator today!

A Few Details About The Role

• Maintain and provide team member schedule and assignments.


• Update and adjust schedule based upon fluctuating census, regulatory requirements, planned and unplanned team member absences. Fill shift vacancies with overtime awareness.


• Update schedule databases.


• Track and inform assigned lead of tardiness, unplanned absences, requests for planned time off and requests for change in scheduled hours. Enter approved time off into scheduling database and timekeeping system.


• Ensure scheduled, total and overtime FTEs are within budget.


• Track incidental and approved overtime, and complete other reports as assigned.
  

And Here's What You Need To Apply

• High school diploma or equivalent. Associates degree preferred.


• Two to three years applicable experience.


• CPR certification preferred.


• Preferred, Smart Care Experience.


• Must have SaaS Electronic Scheduling experience
  

Lifespace has successfully served older adults for 50 years, and this is just the beginning. With new opportunities, continued growth, and the support from your Lifespace team members, get ready to ignite your life and experience Our Space.

Company Overview

Lifespace Communities, headquartered in Dallas, Texas, is one of the nation's largest nonprofit senior living organizations. For over 50 years, we have been dedicated to creating vibrant communities across the country where older adults are empowered to live their aspirations with purpose, independence, and peace of mind. Driven by a commitment to exceptional service, innovation, and meaningful connections, our team members work together to enrich the lives of our residents every day. At Lifespace, you'll find more than a career, you'll find an opportunity to make a lasting impact while growing professionally in a collaborative, mission-driven organization.

Equal Opportunity Employer