Administrative Assistant - Community Services Department

Lifespacecareers; Northern (KY); Hybrid; USD 28,000 - 37,000; Full time

Job summary

Lifespace Communities in Dallas, Texas-based administration role seeks a capable administrator to manage front-office duties, correspondence, and visitor interactions. You will maintain directories, handle mail, and support meetings and travel arrangements while upholding Lifespace’s standards of service.

Applicants should hold an associate degree with emphasis in English or communications; a bachelor’s degree is preferred, and 2–3 years of applicable experience is desirable.

Qualifications

• Associates degree with emphasis in English or communications.
• Bachelor’s degree preferred.

Responsibilities

• Answer all incoming calls promptly, courteously and professionally.
• Greet visitors and assist they to the appropriate person or department.
• Prepare, proofread, and edit business correspondence and reports.
• Maintain and update directories and manage filing across departments.
• Schedule travel and coordinate calendar and meetings.

Skills

Communication

Microsoft Office

Customer service

Education

Associate degree in English/communications

Bachelor’s degree preferred

Tools

Office management system

Job description

Community:

Friendship Village of South Hills

Address:

1290 Boyce RoadUpper St Clair, Pennsylvania 15241

Pay Range

$19.58-$26.93+ Hourly

Live your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences.

At Lifespace, team members are at the center of delivering a purpose driven experience for our residents! We provide an environment where each team member can live their aspirations, developing in their career, making a difference, and being a part of a meaningful mission.

A few details about the role:

• Answer all incoming calls in a prompt, courteous and professional manner.
• Receive all persons who enter the office in a courteous, professional manner; inform, guide, direct, and assist visitors, team members, or vendors tactfully and congenially to present the best possible image of the Living Lifespace standards.
• Compose, proofread, edit, and prepare business correspondence and reports.
• Maintain and update all directories including home office, printers, and communities.
• Coordinate document filing with multiple departments and maintain off-site storage management details.
• Schedule travel arrangements for various team members, utilizing a specific database and management system.
• Sort and distribute incoming and outgoing mail and UPS items.
• Process overnight packages, documents, and letters by courier (FedEx, UPS, or other carriers), while seeking the best rates and shipping options.
• Assist with duties associated with in-house meetings, voice and videoconference calls, including ordering meals, meeting room set up, scheduling, and calendar coordination.
• Maintain and order office and kitchen supplies.
• Assist with scheduling interviews and greeting candidates while exhibiting the Living Lifespace culture and confidentiality.

And here's what you need to apply:

• Associates degree with emphasis in English or communications.
• Bachelor's degree preferred.
• Two to three years of applicable experience.
• Certification in Microsoft office applications preferred.

Lifespace has successfully served older adults for 50 years, and this is just the beginning. With new opportunities, continued growth, and the support from your Lifespace team members, get ready to ignite your life and experience Our Space.

COMPANY OVERVIEW:

Lifespace Communities, headquartered in Dallas, Texas, is one of the nation's largest nonprofit senior living organizations. For over 50 years, we have been dedicated to creating vibrant communities across the country where older adults are empowered to live their aspirations with purpose, independence, and peace of mind. Driven by a commitment to exceptional service, innovation, and meaningful connections, our team members work together to enrich the lives of our residents every day. At Lifespace, you'll find more than a career, you'll find an opportunity to make a lasting impact while growing professionally in a collaborative, mission-driven organization.

Equal Opportunity Employer