Administrative Assistant - Community Services Department

Lifespace Communities; Upper St. Clair (Allegheny County); On-site; USD 27,000 - 37,000; Full time

Job summary

Lifespace Communities seeks an Administrative Assistant at Friendship Village of South Hills in Upper St Clair, PA. The role involves greeting visitors, handling calls, and supporting office operations to uphold Lifespace standards.

Qualifications include an associate degree in English or communications, with a bachelor’s preferred, plus 2–3 years of experience and Microsoft Office certification preferred. This on-site position supports a nonprofit senior living mission.

Qualifications

• Associates degree with emphasis in English or communications.
• Bachelor's degree preferred.
• Two to three years of applicable experience.
• Certification in Microsoft Office applications preferred.

Responsibilities

• Answer all incoming calls promptly, courteously, and professionally.
• Greet and assist visitors and vendors to present Lifespace standards.
• Prepare and proofread business correspondence and reports.
• Maintain and update directories for home office, printers, and communities.
• Coordinate document filing across departments and manage off-site storage details.
• Schedule travel for team members using the management system.
• Sort and distribute mail and packages.
• Support in-house meetings and videoconference setup; arrange meals and room setup.
• Maintain office and kitchen supplies; participate in scheduling interviews.

Skills

2–3 years experience

Customer service

Office etiquette

Education

Associates degree in English or communications

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Community:

Friendship Village of South Hills

Address:

1290 Boyce RoadUpper St Clair, Pennsylvania 15241

Pay Range

$19.58-$26.93+ Hourly

Live your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences.

At Lifespace, team members are at the center of delivering a purpose driven experience for our residents! We provide an environment where each team member can live their aspirations, developing in their career, making a difference, and being a part of a meaningful mission. Join our Administrative Assistant team today!

A few details about the role:

• Answer all incoming calls in a prompt, courteous and professional manner.
• Receive all persons who enter the office in a courteous, professional manner; inform, guide, direct, and assist visitors, team members, or vendors tactfully and congenially to present the best possible image of the Living Lifespace standards.
• Compose, proofread, edit, and prepare business correspondence and reports.
• Maintain and update all directories including home office, printers, and communities.
• Coordinate document filing with multiple departments and maintain off-site storage management details.
• Schedule travel arrangements for various team members, utilizing a specific database and management system.
• Sort and distribute incoming and outgoing mail and UPS items.
• Process overnight packages, documents, and letters by courier (FedEx, UPS, or other carriers), while seeking the best rates and shipping options.
• Assist with duties associated with in-house meetings, voice and videoconference calls, including ordering meals, meeting room set up, scheduling, and calendar coordination.
• Maintain and order office and kitchen supplies.
• Assist with scheduling interviews and greeting candidates while exhibiting the Living Lifespace culture and confidentiality.

And here's what you need to apply:

• Associates degree with emphasis in English or communications.
• Bachelor's degree preferred.
• Two to three years of applicable experience.
• Certification in Microsoft office applications preferred.

Lifespace has successfully served older adults for 50 years, and this is just the beginning. With new opportunities, continued growth, and the support from your Lifespace team members, get ready to ignite your life and experience Our Space.

COMPANY OVERVIEW:

Lifespace Communities, headquartered in Dallas, Texas, is one of the nation's largest nonprofit senior living organizations. For over 50 years, we have been dedicated to creating vibrant communities across the country where older adults are empowered to live their aspirations with purpose, independence, and peace of mind. Driven by a commitment to exceptional service, innovation, and meaningful connections, our team members work together to enrich the lives of our residents every day. At Lifespace, you'll find more than a career, you'll find an opportunity to make a lasting impact while growing professionally in a collaborative, mission-driven organization.

Equal Opportunity Employer