Scheduling Coordinator

Homecare Company Of Tennessee; Oak Ridge (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

HOMECARE COMPANY OF TENNESSEE LLC is seeking a Scheduling Coordinator in Oak Ridge, TN to manage caregiver scheduling, onboarding, and staffing compliance. The role focuses on ensuring coverage, maintaining records, and supporting management with workforce planning.

The ideal candidate will have at least 2 years in staffing or HR support within healthcare or homecare, strong organizational and communication skills, and proficiency with Microsoft Office and HR tools.

Qualifications

• High school diploma or equivalent is required.
• Minimum of 2 years of staffing or HR support experience, preferably within the healthcare or homecare industry.
• Experience with applicant tracking systems and HR databases is highly desirable.

Responsibilities

• Coordinate and manage the scheduling of caregivers to ensure optimal coverage and continuity of care for clients.
• Recruit, interview, and onboard new caregivers to maintain an adequate pool of qualified staff.
• Collaborate with management to assess staffing needs and develop strategies to address any gaps.
• Maintain accurate and up-to-date records of employee schedules, availability, and certifications.
• Act as the primary point of contact for caregivers regarding scheduling, assignments, and any staffing-related inquiries.
• Ensure compliance with all applicable laws, regulations, and company policies related to staffing and employment.
• Monitor caregiver performance and provide feedback to ensure high standards of care are maintained.
• Address and resolve any staffing issues or conflicts in a timely and professional manner.
• Assist in the development and implementation of staffing policies and procedures to improve efficiency and effectiveness.
• Participate in regular meetings with management to provide updates on staffing activities and discuss any challenges or improvements needed.

Skills

Strong organizational skills

Excellent communication skills

Independent and team player

Problem-solving

Attention to detail

Understanding of employment laws

Education

High school diploma

Tools

Microsoft Office Suite

HR databases

Applicant tracking systems

Job description

Job Details

Job Location: OAK RIDGE, TN 37830

Position Type: Full Time

Education Level: Not Specified

Job Shift: Day

Job Category: Admin - Clerical

Job Purpose

The Scheduling Coordinator at HOMECARE COMPANY OF TENNESSEE LLC is responsible for managing and coordinating the staffing needs of the organization to ensure that all clients receive the highest quality of care. This role involves scheduling, recruiting, and maintaining a pool of qualified caregivers to meet the dynamic needs of our clients while adhering to company policies and regulatory requirements.

Key Responsibilities

• Coordinate and manage the scheduling of caregivers to ensure optimal coverage and continuity of care for clients.
• Recruit, interview, and onboard new caregivers to maintain an adequate pool of qualified staff.
• Collaborate with management to assess staffing needs and develop strategies to address any gaps.
• Maintain accurate and up-to-date records of employee schedules, availability, and certifications.
• Act as the primary point of contact for caregivers regarding scheduling, assignments, and any staffing-related inquiries.
• Ensure compliance with all applicable laws, regulations, and company policies related to staffing and employment.
• Monitor caregiver performance and provide feedback to ensure high standards of care are maintained.
• Address and resolve any staffing issues or conflicts in a timely and professional manner.
• Assist in the development and implementation of staffing policies and procedures to improve efficiency and effectiveness.
• Participate in regular meetings with management to provide updates on staffing activities and discuss any challenges or improvements needed.

Qualifications

Required Education

• High school diploma or equivalent is required.

Required Experience

• Minimum of 2 years of experience in a staffing or human resources support role, preferably within the healthcare or homecare industry.
• Proven track record of effectively managing multiple staffing assignments and meeting deadlines.
• Experience with applicant tracking systems and HR databases is highly desirable.

Required Skills and Abilities

• Strong organizational skills with the ability to prioritize tasks and manage time efficiently.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with candidates and staff at all levels.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with technology and software tools related to staffing coordination.
• Ability to work independently as well as collaboratively in a team-oriented environment.
• Strong problem-solving skills and the ability to adapt to changing priorities and situations.
• High attention to detail and accuracy in data entry and documentation.
• Understanding of employment laws and regulations as they pertain to staffing and recruitment.