Scheduling Coordinator

Homecare Company Of Tennessee Llc; Jackson Square (TN); On-site; USD 35,000 - 55,000; Full time

Job summary

HOMECARE COMPANY OF TENNESSEE LLC is seeking a Scheduling Coordinator to manage caregiver scheduling and recruitment, ensuring high-quality client care. You will onboard new caregivers, track schedules and certifications, and liaise with management on staffing needs and policy compliance.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to work independently while collaborating with a team to resolve staffing challenges.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years in staffing or HR support in healthcare/homecare.
• Experience with ATS and HR databases desirable.
• Strong organizational and communication skills required.

Responsibilities

• Coordinate and manage caregiver scheduling to ensure client coverage.
• Recruit, interview, and onboard new caregivers.
• Collaborate with management to address staffing gaps.
• Maintain accurate records of schedules, availability, and certifications.
• Serve as primary contact for scheduling inquiries and staffing-related issues.
• Ensure compliance with applicable laws, regulations and company policies.
• Monitor caregiver performance and provide feedback to maintain high care standards.
• Participate in regular management meetings to discuss staffing updates and improvements.

Skills

Organizational skills

Communication skills

Microsoft Office

Time management

Team collaboration

Problem-solving

Attention to detail

Employment law knowledge

Education

High school diploma or equivalent

Tools

Applicant Tracking System

HR databases

Job description

Job Purpose:The Scheduling Coordinator at HOMECARE COMPANY OF TENNESSEE LLC is responsible for managing and coordinating the staffing needs of the organization to ensure that all clients receive the highest quality of care. This role involves scheduling, recruiting, and maintaining a pool of qualified caregivers to meet the dynamic needs of our clients while adhering to company policies and regulatory requirements.Key Responsibilities:Coordinate and manage the scheduling of caregivers to ensure optimal coverage and continuity of care for clients.Recruit, interview, and onboard new caregivers to maintain an adequate pool of qualified staff.Collaborate with management to assess staffing needs and develop strategies to address any gaps.Maintain accurate and up-to-date records of employee schedules, availability, and certifications.Act as the primary point of contact for caregivers regarding scheduling, assignments, and any staffing-related inquiries.Ensure compliance with all applicable laws, regulations, and company policies related to staffing and employment.Monitor caregiver performance and provide feedback to ensure high standards of care are maintained.Address and resolve any staffing issues or conflicts in a timely and professional manner.Assist in the development and implementation of staffing policies and procedures to improve efficiency and effectiveness.Participate in regular meetings with management to provide updates on staffing activities and discuss any challenges or improvements needed.Required Education:High school diploma or equivalent is required.Required Experience:Minimum of 2 years of experience in a staffing or human resources support role, preferably within the healthcare or homecare industry.Proven track record of effectively managing multiple staffing assignments and meeting deadlines.Experience with applicant tracking systems and HR databases is highly desirable.Required Skills and Abilities:Strong organizational skills with the ability to prioritize tasks and manage time efficiently.Excellent communication skills, both written and verbal, with the ability to interact professionally with candidates and staff at all levels.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with technology and software tools related to staffing coordination.Ability to work independently as well as collaboratively in a team-oriented environment.Strong problem-solving skills and the ability to adapt to changing priorities and situations.High attention to detail and accuracy in data entry and documentation.Understanding of employment laws and regulations as they pertain to staffing and recruitment.