Scheduling Coordinator

Fairview Health Services; Maplewood (MN); On-site; USD 24,796 - 38,572; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

PTO

Sick time

Tuition reimbursement

Retirement plan

Earned wage access

Job summary

Fairview Health Services in Minnesota is seeking a Scheduling Coordinator to help patients, providers and staff access services, tests, and procedures by coordinating information flow and handling registration and scheduling tasks.

The role emphasizes accurate scheduling, timely communication with referring physicians, and supporting discharge coordination to ensure smooth patient care and efficient operations.

Qualifications

• Associates Degree preferred.
• 1–3 years of scheduling or clerical experience preferred.

Responsibilities

• Acquires patient consent for medical records and evaluations from managed care plans and other payers.
• Communicates with patients, staff and referring physicians regarding authorization decisions.
• Schedules services and tests, procedures, follow-ups as ordered by doctors.
• Produces efficient and accurate schedules and related reports.
• Records and updates schedule changes accurately.
• Monitors discharge status and coordinates discharge communication to referring physicians.
• Answers multiple phone lines and assists callers promptly.
• Participates in department decisions and coordinates patient schedules across multiple areas.

Education

Associates Degree

Job description

Overview

The Scheduling Coordinator is responsible for serving patients, providers, and staff in facilitating access to services, tests, procedures, etc. at the direction of the care provider. The Scheduling Coordinator coordinates the flow and exchange of information related to patients' activity and performs registration and scheduling functions, as well as other clerical functions that meet the needs of scheduling.

Responsibilities

• Acquires vital consent from patient for medical records, authorization for evaluations, procedures, treatment programs, therapies, etc., from managed care plans and other payers.
• Communicates with patient, staff and referring physician regarding authorization decisions.
• Schedules services such as tests, procedures, follow-up visits and any other services the patient may require as taken from Doctor’s orders.
• Produces efficient and accurate schedules and associated reports.
• Records and updates schedule changes accurately.
• Monitors discharge status of patient, discharges patients and coordinates discharge communication procedures to referring physician.
• Responsible for answering of multiple telephone lines and looking after the caller’s needs quickly and thoroughly.
• Participates actively in department decision-making, coordinating patients schedules for multiple subject areas.

Preferred Qualifications

• Vocational/Technical training
• Associates Degree
• One to three years experience

Benefits Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more. For additional information, please visit: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status