Scheduling Coordinator

The Orthopaedic Institute; Lecanto (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

The Orthopaedic Institute in Florida is seeking a Scheduling Coordinator to assist patients in arranging appointments and accessing life changing medical care. You will handle calls efficiently to ensure a high level of service and accuracy.

The role requires strong communication, the ability to multi-task, and comfort with scheduling software. Your work will support physicians and staff while delivering excellent patient experiences.

Qualifications

• High School diploma or equivalent.
• Prior customer service experience preferred.
• Ability to learn scheduling software.

Responsibilities

• Schedule appointments for new and existing patients.
• Provide scheduling criteria and patient prep details.
• Listen actively and offer alternatives.
• Learn insurance processes including in-network/out-of-network coverages.
• Assist other office staff with clerical tasks.

Skills

Communication skills

Computer skills

Scheduling software

Multi-tasking

Education

High School diploma or equivalent

Job description

Description

JOB OVERVIEW:

As a Scheduling Coordinator, you would assist new and existing patients by helping them schedule appointments gaining access to life changing medical care. While quickly, accurately and efficiently handling calls and answering questions, you would ensure that the patient has an excellent service experience.

ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

• Accommodates scheduling needs of existing and new patients, including scheduling future appointments and addressing schedule changes.
• Provide accurate information of physician/procedure specific scheduling criteria to expedite patient preparation, arrival location and time.
• Be proactive with all customers by actively listening, showing a caring attitude and offering alternatives when necessary.
• Learn different medical insurance processes as it relates to in-network and out of network coverages, prior authorizations and The Orthopaedic Institute protocols.
• Support and assist other office staff as needed, office and clerical activities as directed.

Requirements

QUALIFICATIONS/LICENSE:

None

EDUCATION:

High School graduate or equivalent

EXPERIENCE:

Previous customer service experience preferred but not required.

SKILLS:

• Basic computer skills and able to learn scheduling software.
• Excellent communication skills, both verbal and written.
• Ability to multi-task, manage details and organize efficiently and effectively.

PHYSICAL REQUIREMENTS:

The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms
• Occasionally lift and/or move up to 20-25 pounds.
• Fine hand manipulation (keyboarding).
• Travel may be required to existing or new TOI locations.