Scheduling Coordinator

Trilogy Health Services; Fort Wayne (IN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision Coverage

Paid Weekly + Quarterly Increases

Tuition & Student Loan Assistance

Job summary

Trilogy Health Services seeks a dedicated support role for the Director of Nursing in Fort Wayne. This position involves creating the nursing staff schedule, coordinating leaves, and ensuring efficient shift coverage.

The ideal candidate will have at least 1-3 years of experience in a relevant field and must hold a valid nursing credential. The company offers competitive pay, effective benefits, and a supportive working environment, emphasizing personal well-being and career development.

Qualifications

• 1-3 years of relevant experience preferred.
• Comfortable using scheduling and attendance management systems.
• Ability to provide direct patient care as needed.

Responsibilities

• Create and post the campus' four-week Master set schedule.
• Manage staffing adjustments based on needs and budget.
• Coordinate PTO requests and track Time and Attendance.

Skills

Nursing scheduling

Patient care

Staff management

Education

High School Diploma or GED/HSE

Current valid state CNA, QMA, LPN or RN credential

Job description

JOIN TEAM TRILOGY

At Trilogy, you'll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long‑term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you’re supported, appreciated, and empowered to thrive in your career. If you’re ready to join a team committed to your success, Trilogy is where you belong and thrive!

POSITION OVERVIEW

Assists the Director of Nursing (DON) to plan, develop, organize, implement, evaluate, and direct the schedule for all nursing service department employees. Schedule nursing employees in accordance with current rules, regulations, and guidelines that govern the health center as well as meeting customer service needs.

Key Responsibilities

• Creates the campus' four (4) week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
• Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls‑offs, and pre‑planned leave.
• Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades.
• Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
• Manages nursing hours (PPD) and proper staff ratio to census.
• Manages Time and Attendance, including Attendance points, buy‑backs, and shift pick up incentives.
• Utilizes Smartlinx's functionality; including posting open shifts, filling open shifts, and employee messaging.
• Meets each new employee to review their schedule, ask what needs they have, and ensure a smooth onboarding experience.
• Provide direct patient care as needed based on the scope of your license or certification.

Qualifications

• High School Diploma or GED/HSE preferred.
• 1-3 Years of relevant experience preferred.
• Candidates being considered should have a current valid state CNA, QMA, LPN or RN credential. Non‑clinical candidates will be considered with the appropriate level of experience.

Compensation will be determined based on the relevant license or certification held, as well as the candidate's years of experience.

LOCATION

US-IN-Fort Wayne
Kingston Health Center of Fort Wayne
1010 W Washington Center Rd
Fort Wayne
IN

BENEFITS

Our comprehensive Thrive benefits program focuses on your well‑being, offering support for personal wellness, financial stability, career growth, and meaningful connections. This list includes some of the key benefits, though additional options are available.

• Medical, Dental, Vision Coverage – Includes free Virtual Doctor Visits, with coverage starting in your first 30 days.
• Get Paid Weekly + Quarterly Increases – Enjoy weekly pay and regular quarterly wage increases.
• Spending & Retirement Accounts – HSA with company match, Dependent Care, LSA, and 401(k) with company match.
• PTO + Paid Parental Leave – Paid time off and fully paid parental leave for new parents.
• Inclusive Care – No‑cost LGBTQIA+ support and gender‑affirming care coordination.
• Tuition & Student Loan Assistance – Financial support for education, certifications, and student loan repayment.

EEO Statement

As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.