Scheduling Coordinator

Trilogy Health Services, LLC; Ashland (OH); On-site; USD 27,552 - 41,328; Full time

Benefits offered by this job

Medical, Dental, Vision Coverage

Weekly pay with quarterly increases

HSA with company match and retirement

PTO + Paid Parental Leave

Inclusive care and gender-affirming

Tuition & student loan assistance

Job summary

Trilogy Health Services, LLC in Ashland, OH, seeks a Scheduling Supervisor to assist the Director of Nursing in planning, organizing, and directing the nursing service schedule across the campus. The role emphasizes timely staffing, policy adherence, and patient care within licensure scope.

You will coordinate staffing, PTO, leave, and onboarding while ensuring adequate nurse-to-patient ratios and smooth operations. This is a full-time on-site opportunity in a caring long-term care community.

Qualifications

• High School Diploma or GED/HSE preferred.
• 1-3 years of relevant nursing/healthcare experience preferred.
• Candidates should hold CNA, QMA, LPN or RN credentials; non-clinical candidates considered with sufficient experience.

Responsibilities

• Creates a four-week Master schedule and posts it per campus policy.
• Adjusts staffing for budget, census, call-offs, and planned leave.
• Manages PTO requests, holiday rotations and shift trades.
• Generates postings and monthly schedules.
• Monitors nursing hours and staff-to-census ratio.
• Oversees Time and Attendance, attendance points, buy-backs, incentives.
• Utilizes Smartlinx for posting/open shifts and messaging.
• Onboards new employees by reviewing schedules and needs.
• Provides direct patient care as needed within license scope.

Skills

1-3 years experience

Education

High School Diploma or GED

CNA/QMA/LPN/RN credential

Job description

JOIN TEAM TRILOGY

At Trilogy, you’ll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long‑term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you’re supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive!

POSITION OVERVIEW

Assists the Director of Nursing (DON) to plan, develop, organize, implement, evaluate, and direct the schedule for all nursing service department employees. Schedule nursing employees in accordance with current rules, regulations, and guidelines that govern the health center as well as meeting customer service needs.

Key Responsibilities

• Creates the campus’ four (4) week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
• Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls‑offs, and pre‑planned leave.
• Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades.
• Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
• Manages nursing hours (PPD) and proper staff ratio to census.
• Manages Time and Attendance, including Attendance points, buy‑backs, and shift pick up incentives.
• Utilizes Smartlinx’s functionality; including posting open shifts, filling open shifts, and employee messaging.
• Meets each new employee to review their schedule, ask what needs they have, and ensure a smooth onboarding experience.
• Provide direct patient care as needed based on the scope of your license or certification

Qualifications

• High School Diploma or GED/HSE preferred
• 1‑3 Years of relevant experience preferred
• Candidates being considered should have a current valid state CNA, QMA, LPN or RN credential. Non‑clinical candidates will be considered with the appropriate level of experience.

Compensation will be determined based on the relevant license or certification held, as well as the candidate’s years of experience.

LOCATION

• US-OH-Ashland
• Kingston of Ashland
• 20 Amberwood Pkwy
• Ashland
• OH

BENEFITS

• Medical, Dental, Vision Coverage – Includes free Virtual Doctor Visits, with coverage starting in your first 30 days.
• Get Paid Weekly + Quarterly Increases – Enjoy weekly pay and regular quarterly wage increases.
• Spending & Retirement Accounts – HSA with company match, Dependent Care, LSA, and 401(k) with company match.
• PTO + Paid Parental Leave – Paid time off and fully paid parental leave for new parents.
• Inclusive Care – No‑cost LGBTQIA+ support and gender‑affirming care coordination.
• Tuition & Student Loan Assistance – Financial support for education, certifications, and student loan repayment.

EEO Statement

As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.