Scheduling Coordinator

Trilogy Health Services; Sylvania (OH); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Weekly pay

401(k) with company match

PTO & parental leave

Inclusive care

Tuition & student loan assistance

Job summary

Trilogy Health Services in Ohio is seeking a Scheduling Coordinator to assist the Director of Nursing by planning and directing the nursing service schedule across the campus. You will ensure staffing aligns with policy, census, and budget while delivering quality patient care.

Qualified candidates may hold CNA/QMA/LPN/RN credentials with 1–3 years of relevant experience. High school diploma or GED is preferred, and non-clinical applicants with appropriate experience are welcome.

Qualifications

• High School Diploma or GED/HSE preferred.
• 1-3 years of relevant experience preferred.
• Current valid CNA, QMA, LPN or RN credential required.
• Non-clinical candidates will be considered with appropriate level of experience.

Responsibilities

• Creates the campus four-week master schedule and posts it.
• Makes staffing adjustments per budget, census, calls-offs, and leaves.
• Manages PTO, holidays, and shift trades.
• Generates postings such as BIPA and monthly schedules.
• Manages nursing hours (PPD) and staff-to-census ratios.
• Manages Time and Attendance, including attendance points and buy-backs.
• Uses Smartlinx for posting and filling shifts and messaging.
• Onboards new employees by reviewing schedules and needs.
• Provides direct patient care as needed per license/certification.

Skills

Scheduling

Staff coordination

Time management

Education

High School Diploma or GED/HSE preferred

Current CNA/QMA/LPN/RN credential required

Tools

Smartlinx

Job description

JOIN TEAM TRILOGY

At Trilogy, you'll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long-term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you're supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive!

POSITION OVERVIEW

Assists the Director of Nursing (DON) to plan, develop, organize, implement, evaluate, and direct the schedule for all nursing service department employees. Schedule nursing employees in accordance with current rules, regulations, and guidelines that govern the health center as well as meeting customer service needs.

Key Responsibilities

• Creates the campus' four (4) week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
• Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls-offs, and pre-planned leave.
• Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades.
• Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
• Manages nursing hours (PPD) and proper staff ratio to census.
• Manages Time and Attendance, including Attendance points, buy-backs, and shift pick up incentives.
• Utilizes Smartlinx's functionality; including posting open shifts, filling open shifts, and employee messaging.
• Meets each new employee to review their schedule, ask what needs they have, and ensure a smooth onboarding experience.
• Provide direct patient care as needed based on the scope of your license or certification

Qualifications

• High School Diploma or GED/HSE preferred
• 1-3 Years of relevant experience preferred
• Candidates being considered should have a current valid state CNA, QMA, LPN or RN credential. Non-clinical candidates will be considered with the appropriate level of experience.

Compensation will be determined based on the relevant license or certification held, as well as the candidate's years of experience

LOCATION

US-OH-Sylvania

Kingston Health Center of Sylvania

4121 King Road

Sylvania

OH

BENEFITS

Our comprehensive Thrive benefits program focuses on your well-being, offering support for personal wellness, financial stability, career growth, and meaningful connections. This list includes some of the key benefits, though additional options are available.

• Medical, Dental, Vision Coverage - Includes free Virtual Doctor Visits, with coverage starting in your first 30 days.
• Get Paid Weekly + Quarterly Increases - Enjoy weekly pay and regular quarterly wage increases.
• Spending & Retirement Accounts - HSA with company match, Dependent Care, LSA, and 401(k) with company match.
• PTO + Paid Parental Leave - Paid time off and fully paid parental leave for new parents.
• Inclusive Care - No-cost LGBTQIA+ support and gender-affirming care coordination.
• Tuition & Student Loan Assistance - Financial support for education, certifications, and student loan repayment.

ABOUT TRILOGY HEALTH SERVICES

Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members. We're proud to be recognized as one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.