Scheduling Coordinator

Socket.dev; Fairfax (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Annual PTO and holidays

Medical insurance

401(k) with company match

Professional development

Job summary

PEG, LLC is seeking a Scheduling Coordinator based in Fairfax, VA to support daily scheduling operations for field teams and clients. You will manage scheduling requests, maintain accurate data in systems, and collaborate with internal departments to minimize disruptions and ensure timely service.

Ideal candidates have 2+ years in scheduling or admin roles and a pro-active, detail-oriented mindset. The role offers growth, a collaborative team, and a comprehensive benefits package.

Qualifications

• Associate Degree in Business Administration or similar relevant field (or equivalent work experience).
• 2+ years of previous work experience in a Scheduling or Administrative Position or related field is required.

Responsibilities

• Coordinate daily scheduling activities, including builder inspections and schedule updates, ensuring timely processing.
• Enter and maintain scheduling data across systems and platforms.
• Monitor requests and communications to prioritize and complete items within requirements.
• Assist with schedule changes, cancellations, and conflicts, escalating issues as needed.
• Support daily department operations with administrative and scheduling tasks.
• Collaborate with Scheduling Team to maintain a team-first environment.

Skills

Attention to detail

Organization

Communication

Problem solving

Team collaboration

Education

Associate degree in Business Administration or related field

Tools

Microsoft Excel

SharePoint

Outlook

Word

Job description

WHO ARE WE?

PEG, LLC is in its twenty-eighth year being a diverse energy efficiency, engineering, environmental and management consulting firm operating principally in the Eastern and Central United States.

PEG, LLC is proud to partner with many of the nation’s leading homebuilders in delivering construction compliance services. As a leader in Home Energy Ratings, a winner of multiple Energy Star Awards, and a standout in the construction industry, PEG has provided Home Energy Ratings for over 300,000 homes. Our mission is to deliver innovative, data-driven solutions that support high-performance buildings, sustainable development, and client success across residential and commercial sectors. We strive to continually improve building energy efficiency and therefore, the quality of homes and life in the communities that we service.

Please visit our website at www.pegenv.com to learn more about PEG!

WHO ARE YOU?

The Scheduling Coordinator plays an essential role in supporting the daily scheduling operations of PEG, LLC by ensuring scheduling requests, updates, and communications are processed accurately, timely, and in accordance with established procedures. This position supports the coordination of scheduling activities that directly impact Field Operations, client commitments, and the department’s ability to maintain efficient workflows.

The Scheduling Coordinator serves as a key point of contact for clients, vendors, subcontractors, and internal teams, helping ensure scheduling information is communicated clearly and operational needs are addressed promptly. Through careful attention to detail, effective prioritization, and consistent follow-through, the position helps minimize scheduling disruptions and maintain reliable information across applicable systems and platforms.

Success in this role requires strong organization, communication, problem-solving, and collaboration skills, along with the ability to manage multiple priorities in a fast-paced, deadline-driven environment. The Scheduling Coordinator is expected to develop a strong understanding of scheduling processes and systems, contribute to a team-first culture, and proactively identify issues that may require additional attention from Scheduling Management.

THE ROLE

Job Location:

This position is based in our main office in Fairfax, VA.

Scheduling Daily Workflow

• Coordinate assigned daily scheduling activities, including builder inspection confirmations, departmental email communication, portal updates, audits, and schedule close-out, ensuring requests and updates are processed accurately and within established turnaround requirements.
• Enter and maintain accurate scheduling information across applicable systems and platforms.
• Monitor assigned scheduling requests, tasks, and communications to ensure items are appropriately prioritized and completed within established requirements.
• Assist with schedule changes, cancellations, conflicts, and other scheduling updates, escalating issues as appropriate.
• Complete assigned administrative and scheduling activities necessary to support daily department operations.
• Contribute to a collaborative, team-first environment through open communication, shared accountability, and support of Scheduling Team members.

Client Support

• Communicate professionally and responsively with clients, vendors, subcontractors, and internal teams regarding scheduling activities, requirements, and updates.
• Obtain and confirm client information needed to complete scheduling requests and maintain accurate records.
• Assist with resolving routine scheduling questions and concerns, escalating complex issues to Scheduling Management as appropriate.
• Coordinate with Field Management and other internal departments to support accurate and timely scheduling.
• Maintain confidentiality when handling sensitive customer and company information.

Quality & Process Support

• Follow established scheduling procedures, workflows, and service standards consistently across assigned activities.
• Identify and communicate scheduling issues, workflow challenges, and process concerns to Scheduling Management.
• Assist with implementing updated scheduling procedures, workflows, systems, and process improvements.
• Maintain accurate Standard Operating Procedures (SOPs), reference materials, scheduling documentation, and departmental resources.

Education/Experience:

• Associate Degree in Business Administration or similar relevant field (or equivalent work experience)
• 2+ years of previous work experience in a Scheduling or Administrative Position or related field is required

Additional Requirements:

• Working knowledge of project scheduling concepts and components, with the ability to learn and apply established scheduling procedures and client requirements.
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities, adapt to changing demands, and meet established deadlines in a fast-paced environment.
• Proactive problem-solving skills with the ability to identify routine scheduling issues, resolve conflicts using established procedures, and raise complex concerns as appropriate.
• Strong written and verbal communication skills, including professional phone etiquette, active listening, and the ability to effectively manage a high volume of calls and communications while maintaining responsiveness and professionalism.
• Ability to collaborate effectively with other departments and stakeholders to obtain information, coordinate scheduling activities, and address schedule conflicts.
• Strong computer and software skills, including Microsoft Excel, SharePoint, Outlook, Word, and other related business and scheduling systems.
• Ability to maintain accurate scheduling information and documentation while following established workflows, procedures, and service standards.
• Ability to maintain confidentiality and exercise appropriate discretion when handling sensitive customer and company information.

Rewards and Benefits

PEG, LLC offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

• 20 Annual Paid Days Off (12 Days of PTO, Birthday PTO, & 7 Company Paid Holidays)
• Company Sponsored Medical Insurance that includes a contribution of up to 50% off the monthly premium
• Dental & Vision Insurance
• 401(k) Retirement Plan with up to a 4% company match vested immediately
• Basic Life & Supplemental Life
• Short-Term & Long-Term Disability
• Accident & Pet Insurance
• Corporate Sponsored Events
• Paid Professional Development & Salary Incentives through Learning/Certification Opportunities

PEG, LLC is an Equal Employment Opportunity Employer.

PEG, LLC uses E-Verify to confirm the identity and employment eligibility of all new hires.