Scheduling Coordinator

Heritage Manor Care; Escondido (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Heritage Manor Care seeks a Scheduling Coordinator to manage monthly staffing for LVNs and CNAs. The role involves developing schedules, coordinating with registry agencies, and maintaining timesheets to ensure proper coverage.

Ideal candidates have 1+ year medical staffing experience, strong customer service skills, and proficiency with Google Sheets. This is an on-site position supporting our California operations.

Qualifications

• Must have 1+ years of experience in staffing in the medical field or equivalent.
• Education: High School or Equivalent.
• Able to use Google Spreadsheets.
• Excellent customer facing soft skills.

Responsibilities

• Developing and implementing schedule for staffing needs.
• Notify registry agencies for early and ongoing bookings.
• Prepare work schedule.
• Determine staffing shortage and report open shifts.
• Confirm LVN and CNA working hours to ensure adequate staffing per shift.
• NHPPD calculations daily.
• Work with HR/Payroll in determining NHPPD through timesheets.
• Maintains registry binder for all registry personnel's timesheets.

Skills

Customer service

Punctuality

Professionalism

Communication

Time management

Staffing experience (medical)

Education

High School Diploma

Tools

Google Spreadsheets

Job description

Job Purpose

The Scheduling Coordinator is primarily responsible for scheduling the LVN's and CNA's for each month.

Essential Duties And Responsibilities

Core duties and responsibilities include the following. Other duties may be assigned.

• Developing and implementing schedule for staffing needs.
• Identify employee requirements.
• Notify registry agencies for early and ongoing bookings.
• Maintains registry binder for all registry personal's timesheets.
• Determine staffing shortage and report open shifts.
• Work with HR/Payroll in determining NHPPD through timesheets.
• Confirm LVN and CNA working hours to ensure adequate staffing per shift.

Job Purpose

The Scheduling Coordinator is primarily responsible for scheduling the LVN's and CNA's for each month.

Essential Duties And Responsibilities

Core duties and responsibilities include the following. Other duties may be assigned.

• NHPPD calculations daily.
• Developing and implementing schedule for staffing needs.
• Identify employee requirements.
• Prepare work schedule.
• Notify registry agencies for early and ongoing bookings.
• Maintains registry binder for all registry personal's timesheets.
• Determine staffing shortage and report open shifts.
• Work with HR/Payroll in determining NHPPD through timesheets.
• Confirm LVN and CNA working hours to ensure adequate staffing per shift.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have excellent customer facing soft skills to interact with both internal and external customers.
• High level of professionalism, approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Must have identifiable characteristic that complement the company core values.
• Must have 1+ years of experience in staffing in the medical field or equivalent
• Education High School or Equivalent
• Able to use Google Spreadsheets