Scheduling Coordinator

Melmark; Berwyn (PA); On-site; Full time

Job summary

An established industry player is seeking a dedicated staff scheduler for their Adult Program. This role involves managing staff schedules, overseeing payroll functions, and ensuring compliance with policies. The ideal candidate will have strong organizational and problem-solving skills, along with proficiency in Microsoft Office, particularly Excel. This position offers a structured work schedule from Monday to Friday, allowing for a balanced work-life dynamic. Join a team committed to providing exceptional services to individuals with diverse needs and make a meaningful impact in the community.

Qualifications

• Bachelor’s degree preferred; minimum of 50 college credits required.
• Strong proficiency in Microsoft Office and Excel is essential.

Responsibilities

• Schedules staff for the Adult Program and manages payroll functions.
• Reviews time off and extra shift requests, ensuring adequate staffing.

Skills

Detail-oriented

Problem-solving skills

Organizational skills

Interpersonal skills

Communication skills

Strong math skills

Education

Bachelor’s degree

50 College Credits

Tools

Windows Operating Systems

Microsoft Office

Excel

Job description

Melmark is a nonprofit organization providing clinically-sophisticated evidence-based special education, residential, vocational, and therapeutic services for children and adults diagnosed with autism spectrum disorders, developmental and intellectual disabilities, acquired brain injuries, medical complexities, and other neurological and genetic disorders.

Schedules staff for the Adult Program. Completes all aspects of payroll functions for the department. Manages staff attendance and advises department directors of violations of policies and procedures, including Time and Attendance Policy and work rules. Manages the time off request process and the extra shift request process in accordance with policies, ensuring adequate staffing while minimizing the use of overtime.

Schedule and Salary Information

1. Monday- Friday 7:30a-3:30p
2. Starting Rate: $19.57/hour (+) based on years of experience

Requirements

1. Bachelor’s degree strongly preferred; Minimum requirement of 50 College Credits.
2. A valid US driver’s license and a minimum age of twenty-one (21) years old. Must be capable of attaining approved Melmark driver status.
3. Must be proficient in Windows Operating Systems and Microsoft Office. Strong Excel skills and strong math skills are essential. Must be detail-oriented, have good problem-solving skills, organizational skills, and must have exceptional interpersonal and communication skills.
4. Prefer at least one (1) year experience with staffing, scheduling and/or payroll.
5. Upon direction from Program Directors, adds and/or revises schedules for the Adult Program area. Ensures approved scheduling models are not changed without required approval. Ensures updates to schedules are made in a timely and accurate manner.
6. Receives and reviews all time off requests daily. Reviews staffing levels, number of time off requests for a given day and other pertinent factors, and awards or denies time off requests in accordance with policies. Ensures timely responses to staff on approvals or denials of time off requests.
7. Receives and reviews all extra shift requests on a daily basis. Awards extra shifts in the most cost-effective manner and in accordance with policy. Ensures staff awarded extra shifts are notified in a timely manner.
8. Ensures on-call phone is covered from 9:00 AM – 5PM Monday through Friday.
9. Notifies appropriate manager of callouts and keeps managers apprised of the status of finding replacement coverage.
10. Reviews all timesheets on a daily basis, ensuring accuracy and completion, and coordinating correction of timesheets as appropriate and in accordance with policies. Ensures all comments and pay codes entered are correct, appropriate, and according to prescribed policies.