Scheduling Coordinator

Flex Technology Group; Baltimore (MD); On-site; USD 36,000 - 38,000; Full time

Job summary

FlexTG is seeking a Scheduling Coordinator to manage installations, relocations, and deliveries by coordinating schedules across multiple teams. The role acts as an operational hub to keep projects moving from planning through completion with accurate documentation.

A strong focus on communication and meeting milestones with 3PL partners is essential. The position requires a High School Diploma, excellent organizational skills, and proficiency with Word, Excel, and Outlook.

Qualifications

• High school diploma or equivalent required.
• Ability to multitask in a fast-paced, deadline-driven environment.
• Excellent verbal, written, and video communication skills.
• Proficiency in Word, Excel, and Outlook.
• Highly organized with strong attention to detail and documentation quality.
• Ability to analyze information and solve problems quickly.
• Self-motivated, proactive, and collaborative team player.

Responsibilities

• Coordinate installations, relocations, and deliveries by managing schedules and resources.
• Serve as an operational hub, maintaining timelines and accurate documentation.
• Communicate daily with internal teams, customers, and 3PL partners.
• Identify schedule risks and initiate corrective actions to keep projects on track.
• Develop clear scopes of work for installations and related projects.
• Attend and participate in meetings and provide admin support as needed.

Skills

Multitasking

Communication skills

Problem solving

Customer service

Organizational skills

Education

High School Diploma

Tools

Microsoft Word

Excel

Outlook

Scheduling software

CRM

ERP tools

Job description

Pay type: HourlySalary Range: $26.44 - $27.40

At FlexTG, we transform the way businesses manage their print environments. As a brand-neutral leader with a nationwide footprint, FlexTG delivers tailored managed print services to organizations of all sizes. Our proprietary technology sets us apart - helping clients streamline operations, reduce costs, and stay ahead in a rapidly changing world. Join a company that values innovation, flexibility, and making a real impact.

Position Summary

The Scheduling Coordinator supports the coordination of installations, relocations, and delivery activities by managing schedules, resources, and communication across multiple teams. The role serves as an operational hub, ensuring projects move smoothly from planning through completion while maintaining accurate documentation and timelines. This individual works closely with internal departments, customers, and 3PL partners to keep activities aligned and on track. The position plays a key part in maintaining service quality, resolving issues quickly, and supporting continuous improvement in the scheduling process. The pay range for this role is $26.44-$27.40 DOE

Essential Functions and Responsibilities

• Partner with key stakeholders and technical teams to deliver a seamless customer experience during installations, relocations, and asset movements.
• Use planning tools and routing systems to drive operational efficiency and ensure accurate, timely coordination of field activities.
• Align project timelines across internal departments and customer teams, ensuring clear communication and accountability.
• Identify potential schedule risks or delays and initiate timely corrective actions to maintain project continuity.
• Mindfully coordinate company resources and third-party service providers to support project requirements.
• Develop clear and accurate Scopes of Work (SOWs) for installations, relocations, and related projects.
• Organize, attend, and participate in meetings.
• Provide administrative and operational support as needed.
• Communicate daily with 3PL partners to confirm schedules, resolve issues, and ensure on time performance.
• Verify completion of deliveries and relocations, ensuring all documentation, signatures, and records are accurate.
• Drive continuous improvement efforts that enhance scheduling accuracy, elevate the customer experience, and support white glove delivery standards.

Qualifications and Experience

Minimum Qualifications:

• High School Diploma or equivalent.
• Strong ability to multitask and prioritize in a fast-paced, deadline-driven environment.
• Excellent verbal, written, and video communication skills, with the ability to present information clearly.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Highly organized with strong attention to detail, accuracy, and documentation quality.
• Demonstrate ability to analyze information and solve problems to make sound business decisions quickly.
• Ability to take initiative and work independently.
• Strong customer service orientation and a collaborative, team-focused mindset.

Preferred Qualifications:

• Experience in scheduling, dispatching, cross-department coordination, or customer service (office equipment industry experience a plus).
• Familiarity with 3PL operations, delivery workflows, or field service environments.
• Experience with scheduling software, CRM systems, or ERP tools.

Disclaimer

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. The job description does not constitute an employment contract or guarantee of employment. The organization reserves the right to hire, fire, or discipline the employees at its discretion.

EEO Statement

FlexTG provides equal employment opportunities to all employees and applicants for employment. The Company prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics), pregnancy (including childbirth, lactation and related medical conditions), protected veteran status, uniformed servicemember status, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, benefits, leaves of absence, compensation and training.

Equal Opportunity

FlexTG provides equal employment opportunities to all employees and applicants for employment. The Company prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics), pregnancy (including childbirth, lactation and related medical conditions), protected veteran status, uniformed servicemember status, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, benefits, leaves of absence, compensation and training.