Scheduling Clerk-Superior 8

HC1 Hamilton County; United States; On-site; USD 32,000 - 45,000; Full time

Job summary

Hamilton County in Noblesville, IN is seeking a Scheduling Clerk for Superior Court 8. The role supports court operations by scheduling hearings, coordinating interpreters, and assisting with calendar management. 8:00 a.m. - 4:30 p.m., Monday–Friday, full-time, with a starting hourly rate of $27.7889.

The position requires a high school diploma or GED and at least two years of clerical experience, preferably in a legal environment. Strong communication and the ability to multitask are essential.

Qualifications

• High school diploma or GED required.
• Minimum of two years of clerical experience, preferably in a legal/court environment.
• Ability to operate standard office equipment (computer, printer, telephone, copier).
• Strong command of English grammar, spelling and punctuation.
• Effective written and oral communication with coworkers, attorneys, and the public.
• Ability to multitask and manage competing priorities under distractions.
• Ability to follow written and oral instructions and respond to feedback.
• Ability to interact with the public with diplomacy and professionalism.
• Compliance with employer/department policies, safety rules, and attendance.
• Ability to work in a team and independently.
• Ability to protect confidential information as required.
• Occasional extended hours.

Responsibilities

• Schedules civil and criminal hearings; coordinates interpreters and contacts attorneys.
• Creates year-long calendar projections for court hearings.
• Performs clerical tasks: prepare case summaries, orders, and lists; research bankruptcy cases online; provide public information.
• Occasionally performs Receptionist, Bailiff, Court Reporter, File Clerk, and Administrator duties.
• Occasionally serves as night court dispositions clerk and manages scheduling queues.
• Prepares grid for Magistrate to set dates at initial hearings; handles related duties.

Skills

Clerical experience

Communication (oral and written)

Multi-tasking

Public interaction & diplomacy

Education

High school diploma or GED

Tools

Office equipment

Job description

Location: 1 Hamilton County Square - Noblesville, Indiana, 46060 Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”. Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA POSITION: Scheduling Clerk DEPARTMENT: Superior Court 8 WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F STATUS: Full-time FLSA STATUS: Non-exempt 2027 HOURLY RATE: $27.7889 per hour

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless the accommodation would present an undue hardship.

Incumbent serves as Scheduling Clerk for Superior Court 8 responsible for providing clerical assistance to department personnel and for criminal and civil cases.

DUTIES

• Schedules civil and criminal hearings on calendars, schedule interpreters for hearings, and contacts attorneys to schedule court hearings as needed.
• Periodically creates a calendar on computer with court hearings proposed times/dates for the year.
• Performs various clerical functions, including but not limited to preparing chronological case summary entries and orders, correcting of entries, preparing requested lists, researching bankruptcy cases on internet, and providing information to the public.
• Periodically performs duties of Receptionist, Bailiff, Court Reporter, File Clerk, and Administrator in their absence as needed.
• Periodically serves as night court dispositions clerk, noting disposition of each case.
• Works the scheduling queue and other queues as needed.
• Periodically prepares grid for Magistrate to set court dates at initial hearings as requested.
• Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK

• High school diploma or GED and a minimum of two years of clerical experience, preferably in a legal/court environment.
• Working knowledge of standard office and court policies, procedures and related terminology, and ability to apply such knowledge to a variety of interrelated tasks.
• Ability to properly operate a variety of standard office equipment, including computer, printer, telephone, and copier.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare detailed reports as required.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
• Ability to work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions.
• Ability to understand and follow written and oral instructions/directions, and appropriately respond to constructive criticism.
• Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.
• Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to work alone and with others in a team environment with minimum supervision, and maintain appropriate, respectful interrelationships with co-workers.
• Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.
• Ability to occasionally work extended hours.

II. RESPONSIBILITY

Incumbent performs standard, recurring duties according to well-established department policies and procedures. Incumbent receives indirect or occasional supervision, with priorities determined primarily by supervisor. Errors in incumbent's work are usually prevented through prior instructions from supervisor and are detected through supervisory review and/or notification from other departments, agencies, or the public. Undetected errors may result in loss of time for correction and/or inconvenience to other departments, agencies, or the public.

III. PERSONAL WORK RELATIONSHIPS

Incumbent maintains frequent contact with co-workers, other County departments, attorneys, and the public for the purpose of exchanging information and rendering services. Incumbent reports directly to Office Manager.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT

Incumbent performs duties in a standard office environment involving walking/standing/sitting at will, standing/sitting for long periods, close vision, hearing communication, speaking clearly, bending, reaching, keyboarding, and handling/grasping/fingering objects and lifting/handling/carrying objects weighing up to 25 pounds. Incumbent occasionally works extended hours.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Scheduling Clerk for Superior Court 8 describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions. Hamilton County is an Equal Opportunity Employer. We participate in E-Verify. Welcome to Hamilton County Indiana! Hoosier Hospitality is our culture, and you will find a unique blend of communities that define sophistication, have entrepreneurial spirit, as well as home town charm. Walkable downtowns, waterfront access, dynamic sports venues, cultural and food attractions, and open land all demonstrate the diversity of our county offerings.

Who We Are

With a growing population of 300,000+ residents, Hamilton County is a great place to live, work, learn and play. We are strategically located in the Indianapolis metropolitan area. Close to downtown Indianapolis and the award-winning Indianapolis International Airport, Hamilton County is within a one-day drive of 50% of the U.S. population. We are listed as one of the fastest growing counties in the country and have earned a national designation as a Best Place to Live and Raise a Family. Home to four midsized cities and vibrant communities that include award-winning schools and workforce training opportunities, the county offers Midwest affordability, low tax rates, safe,walkable downtowns that include thriving arts communities, dining, entertainment and shopping with easy commute times and abundant parking. The county also includes options for lakeside living or properties in the open country. Central Indiana enjoys four seasons living for a variety of outdoor sports and recreation all year round. A short drive takes you to Indianapolis, the 16th largest city in the country and the state capitol. Home of the world-famous Indianapolis 500, The Indianapolis Colts, the Indiana Pacers, minor league soccer and baseball, and host of numerous college and professional champions, in addition to unique museums and cultural venues. Hamilton County #1 Best Counties to Live in Every State -MSN.com 2020 Best Counties to Live in America –Niche.com 2018 Healthiest Communities in America –US News & World Report 2019 Carmel #2 Best Places to Live in 2021-2022 - Money 2021 #1 Fit City in Indiana - Barbend 2020 #2 Strongest Small Business Presence - Smart Asset 2020 #4 Safest City to Raise a Child - Safewise 2020 Named as one of the Coolest Suburbs in America – Apartment Therapy 2019 #1 Best Place to Live in America – Town and Country Magazine 2018 Best Places in U.S. to Launch a Career – Money Magazine 2018 Noblesville World’s #1 Amphitheatre: Ruoff Home Mortgage Music Center – Pollstar 2018 Top 5 Places to Live in Indiana – HomeSnacks 2019 Westfield #6 Best Place to Live - Money Magazine 2020 Top Sports Facility in the U.S. – Sports Destination Management 2018 Top 100 Safest Cities in America – Neighborhood Scout 2019 Why choose a career in the public sector with Hamilton County? To provide the most responsive level of governmental services To serve the public efficiently Ability to make a difference in your community The work is meaningful and rewarding Improve your Work/Life balance Stability and job growth Excellent Benefits Work and live in one of the best County in the Nation! 950 Full-time positions 350+ part-time = 1,300+ County wide Position Types: Law enforcement – Police, Corrections Officers in Jail, 911 Dispatch Center, Community Corrections Judiciary - Clerk’s Office, Court staff, Court Reporter/Bailiff, Probation & Prosecutors Clerical - Receptionist, Data Entry, Office Managers Labor/Trades/Crafts – Buildings & Grounds, Highway, Parks Department Professional and Executive – IT, Health Department, Engineers, Elected Officials/Department Heads, Human Resources Benefits Highlights: Medical, Dental, Vision, Life (employee, spouse, children), Long and short-term Disability Hamilton County Employee Health Center & Pharmacy (Noblesville/Westfield): High quality primary medical care facility and wellness services Advocacy Program – One-on-one appointment with a Physician to evaluate chronic illness/injuries Nutrition Education and Wellness Center (diabetes, high cholesterol, weight loss and management, cancer and kids health) Pharmacy – Low-cost co-payments, encourage use of generic meds, Medication Management Program providing review of medication interactions/effectiveness Leave Benefits: Sick leave, bereavement, holidays (10-13 per year), compensatory time, paid time off (1 week at 6 months, 2 weeks at 1 year then an additional day each year until max of 22 days on year 15). Upon completion of 30 years of service time, employees earn 1 additional day per year up to 40 years of service time. Retirement Benefit Options: Indiana Public Employee Retirement Fund Pension (annuity & pension), AUL Deferred Compensation Plan, McCready Retirement (Merit staff)