Bailiff/Court Reporter-Superior 9

HC1 Hamilton County; United States; Sur place; USD 34 000 - 48 000; Plein temps

Résumé du poste

Hamilton County is seeking a Bailiff/Court Reporter in Noblesville, Indiana. The role supports courtroom operations, coordinates juror matters, and prepares orders for judges, with emphasis on security and accurate recording of proceedings.

The position requires a high school diploma or equivalent and proficiency with court software. You will work a full-time schedule, with standard hours in a public-county setting and opportunities to assist during trials and hearings.

Qualifications

• High school diploma or HSE; public administration and/or legal experience preferred.
• Strong knowledge of standard office policies and procedures.
• Proficient in Word, Excel, Odyssey, INCITE and Outlook.
• Ability to type with speed and accuracy.
• Strong communication skills both written and oral.

Responsabilités

• Locks and secures courtroom daily and maintains security.
• Performs clerical tasks: scheduling, processing documents, typing, updating and filing forms.
• Answers calls and greets visitors, provides information and directs inquiries.
• Prepares orders or entries for Judge and Magistrate; handles court filings.
• Coordinates docket, juror management, and hearings; supports remote hearings as needed.
• Operates court recording equipment and court technology.
• Assists reception and office staff as needed.

Connaissances

Typing speed

Communication skills

Office software proficiency

Formation

High school diploma or equivalent

Public administration or legal experience preferred

Outils

Word

Excel

Odyssey

INCITE

Outlook

Description du poste

Location

1 Hamilton County Square - Noblesville, Indiana, 46060

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”. Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION: Bailiff/Court Reporter

DEPARTMENT: Superior Court 9

WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F

STATUS: Full-time

FLSA STATUS: Non-exempt

2027 HOURLY RATE: $29.5277 per hour

DUTIES

Locks and unlocks courtroom each day and maintains courtroom security.

Performs various clerical tasks, including scheduling and processing documents, typing, updating, and copying forms, pulling and replacing, printing files, opening and distributing mail, and compiling and typing information.

Answers telephone and greet office visitors, answering questions, researching and providing information and assistance, responding to inquiries, and directing callers to appropriate individuals or departments.

Prepares various orders or entries for Judge and Magistrate.

Receives and organizes Proposed Orders submitted for presentation to Judge, preparing and filing No Contact Orders, and Abstracts of Judgment in software.

Reviews jail lists for defendants scheduled for appearance, types, processes, and emails transport orders.

Coordinates criminal docket and assigns pauper counsel for cases.

Arranges required remote video and telephonic hearings for incarcerated litigants as needed.

Coordinates psychiatric evaluations for criminal defendants as needed, including scheduling appointments with psychiatrist and jail, and composing, typing, forwarding orders, and correspondence.

Tracks status of jury trials by communicating with Prosecutor and defense attorney and keeping court staff and court administration apprised to changes.

Scans juror questionnaires, and various duties, including assigning jurors to sub panels, preparing summons to appear, issuing parking passes, updating address changes, processing Affidavit of Deferrals, and notifying Voter Registration of jurors who are deceased or moved from County.

Oversees and assists jurors during trials, including updating voice mail regarding status of trials, typing, copying, and distributing seating charts, instructions, employment forms, responding to inquiries, escorting to meals, arranging lodging and transportation, attending trials, providing supplies, food, beverages, checking in jurors at trial, entering data, preparing, processing, and forwarding claims and vouchers, and mailing checks.

Arranges and accompanies sequestered juries in hotel overnight as required.

Prepares courtroom for trials and returns to order after trials, monitors, and maintains inventory of supplies in jury room, purchasing items as needed and maintains jury room in orderly manner.

Dockets hearings, processes motions, and orders in software.

Maintains criminal and Magistrate’s calendars, and obtains Interpreters as needed.

Serves as Court Reporter (non-stenographic) for some civil proceedings as needed, and all criminal hearings and prepares Orders as needed.

Operates courtroom technology when serving as Court Reporter.

Performs duties of Court Reporter/Office Manager in their absence as assigned, including recording hearings in courtroom and maintaining security of exhibits introduced in court.

Assists Receptionist and Office Administrator as needed and occasionally performs duties in their absence.

Attends conferences as required.

Performs related duties as assigned.

JOB REQUIREMENTS AND DIFFICULTY OF WORK

High school diploma or HSE, public administration and/or legal experience preferred.

Working knowledge of standard office and court policies and procedures and complete tasks by deadlines imposed by state statute.

Working knowledge of standard office policies and procedures with computer skills, including word processing, spreadsheet, email, internet, and Department-specific software systems, including Word, Excel, Odyssey, INCITE, and Outlook, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

Working knowledge of basic bookkeeping principles and ability to perform arithmetic calculations, maintain records and prepare and process forms and reports as required.

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence, documents, and reports as assigned.

Ability to perform duties remotely as needed.

Ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, jurors, various agencies and departments, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to type with speed and accuracy, and properly operate standard office equipment, including court recording equipment, computer, printer, scanner, and telephone.

Ability to understand and follow oral and written instructions and appropriately respond to constructive criticism.

Ability to work alone and with others in a team environment with minimum supervision, maintain appropriate, respectful interrelationships with co-workers, work rapidly for long periods, work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to provide public access to or maintain confidentiality of Department information/records according to state requirements.

Shall comply with all employer and Department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to occasionally work evening hours during jury trials, weekends, arrange and accompany sequestered jury in hotel overnight as needed, and occasionally travel out of town for conferences, sometimes overnight.

Possession of a valid driver's license and demonstrated safe driving record.

RESPONSIBILITY

Incumbent performs standard, recurring duties according to Department policies and procedures.

Incumbent receives indirect or occasional supervision, with priorities determined primarily by service needs of the public.

Errors in incumbent's work are usually prevented through procedural safeguards and are readily detected through notification from other departments, agencies or the public.

Undetected errors may result in loss of time for correction, and/or inconvenience to other departments, agencies or the public.

PERSONAL WORK RELATIONSHIPS

Incumbent maintains frequent contact with co-workers, other County departments, attorneys, jurors, various agencies and departments, and the public for purposes of exchanging information, and explaining policies and procedures.

Incumbent reports directly to Office Manager.

PHYSICAL EFFORT AND WORK ENVIRONMENT

Incumbent performs duties in a standard office environment and courtroom involving sitting for long periods, sitting/walking at will, close/far vision, bending, reaching, keyboarding, color/depth perception, hearing communication, speaking clearly, handling/grasping/fingering objects, and lifting/carrying objects weighing less than 25 pounds.

Incumbent is occasionally required to work evening hours during jury trials, weekends, arrange and accompany sequestered jury in hotel overnight as needed, and occasionally travel out of town for conferences, sometimes overnight.

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT

The job description for the position of Bailiff/Court Reporter for the Hamilton County Superior Court 9 describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify. Welcome to Hamilton County Indiana! Hoosier Hospitality is our culture, and you will find a unique blend of communities that define sophistication, have entrepreneurial spirit, as well as home town charm. Walkable downtowns, waterfront access, dynamic sports venues, cultural and food attractions, and open land all demonstrate the diversity of our county offerings.

Who We Are

With a growing population of 300,000+ residents, Hamilton County is a great place to live, work, learn and play. We are strategically located in the Indianapolis metropolitan area. Close to downtown Indianapolis and the award-winning Indianapolis International Airport, Hamilton County is within a one-day drive of 50% of the U.S. population. We are listed as one of the fastest growing counties in the country and have earned a national designation as a Best Place to Live and Raise a Family. Home to four midsized cities and vibrant communities that include award-winning schools and workforce training opportunities, the county offers Midwest affordability, low tax rates, safe, walkable downtowns that include thriving arts communities, dining, entertainment and shopping with easy commute times and abundant parking. The county also includes options for lakeside living or properties in the open country. Central Indiana enjoys four seasons living for a variety of outdoor sports and recreation all year round. A short drive takes you to Indianapolis, the 16th largest city in the country and the state capitol. Home of the world-famous Indianapolis 500, The Indianapolis Colts, the Indiana Pacers, minor league soccer and baseball, and host of numerous college and professional champions, in addition to unique museums and cultural venues.

Hamilton County #1 Best Counties to Live in Every State - MSN.com 2020

Best Counties to Live in America – Niche.com 2018

Healthiest Communities in America – US News & World Report 2019

Carmel #2 Best Places to Live 2021-2022 - Money 2021 #1 Fit City in Indiana - Barbend 2020

#2 Strongest Small Business Presence - Smart Asset 2020 #4 Safest City to Raise a Child - Safewise 2020

Named as one of the Coolest Suburbs in America – Apartment Therapy 2019 #1 Best Place to Live in America – Town and Country Magazine 2018

Best Places in U.S. to Launch a Career – Money Magazine 2018

Noblesville World’s #1 Amphitheatre: Ruoff Home Mortgage Music Center – Pollstar 2018 Top 5 Places to Live in Indiana – HomeSnacks 2019

Westfield #6 Best Place to Live - Money Magazine 2020 Top Sports Facility in the U.S. – Sports Destination Management 2018

Top 100 Safest Cities in America – Neighborhood Scout 2019

Why choose a career in the public sector with Hamilton County?

To provide the most responsive level of governmental services

To serve the public efficiently

Ability to make a difference in your community

The work is meaningful and rewarding

Improve your Work/Life balance

Stability and job growth

Excellent Benefits

Work and live in one of the best County in the Nation!

Position Types

• Law enforcement – Police
• Corrections Officers in Jail
• 911 Dispatch Center
• Community Corrections
• Judiciary - Clerk’s Office
• Court staff
• Court Reporter/Bailiff
• Probation & Prosecutors
• Clerical - Receptionist
• Data Entry
• Office Managers
• Labor/Trades/Crafts – Buildings & Grounds
• Highway
• Parks Department
• Professional and Executive – IT
• Health Department
• Engineers
• Elected Officials/Department Heads
• Human Resources

Benefits Highlights

• Medical
• Dental
• Vision
• Life (employee, spouse, children)
• Long and short-term Disability
• Hamilton County Employee Health Center & Pharmacy (Noblesville/Westfield): High quality primary medical care facility and wellness services
• Advocacy Program – One-on-one appointment with a Physician to evaluate chronic illness/injuries
• Nutrition Education and Wellness Center (diabetes, high cholesterol, weight loss and management, cancer and kids health)
• Pharmacy – Low-cost co-payments, encourage use of generic meds, Medication Management Program providing review of medication interactions/effectiveness
• Sick leave
• Bereavement
• Holidays (10-13 per year)
• Compensatory time
• Paid time off (1 week at 6 months, 2 weeks at 1 year then an additional day each year until max of 22 days on year 15).
• Upon completion of 30 years of service time, employees earn 1 additional day per year up to 40 years of service time.

Retirement Benefit Options

• Indiana Public Employee Retirement Fund Pension (annuity & pension)
• AUL Deferred Compensation Plan
• McCready Retirement (Merit staff)