Office Manager-Superior 8

HC1 Hamilton County; United States; In loco; USD 35.000 - 50.000; Tempo pieno

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Descrizione del lavoro

Hamilton County, Indiana, is seeking an Office Manager for Superior Court 8 in Noblesville. The role oversees office operations, coordinates court schedules, administers the department budget, and supervises personnel.

Requirements include a high school diploma or GED, at least three years of clerical experience in a legal setting, knowledge of Indiana Rules of Court, basic bookkeeping, typing, and strong communication.

Competenze

• High school diploma or GED and at least three years of relevant clerical experience in a legal or court setting.
• Thorough knowledge of Indiana Rules of Court and standard court policies.
• Working knowledge of basic bookkeeping and ability to prepare payroll and reports.
• Proficient typing with speed and accuracy; clear written and oral communication.
• Ability to work under time pressure, maintain confidentiality and collaborate with others.

Mansioni

• Supervises and directs assigned personnel, planning and delegating work and training as needed.
• Manages office operations and ensures efficient, timely workflow.
• O rders and schedules hearings and trials in line with Indiana Rules of Court.
• Prepares payroll, timekeeping, and department budget records; processes vouchers.

Conoscenze

Clerical multitasking

Effective communication

Typing speed

Public ethics & confidentiality

Formazione

High school diploma or GED

Descrizione del lavoro

Location

1 Hamilton County Square - Noblesville, Indiana, 46060 Hamilton County is one of Indiana's fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county - a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from "Best Cities to Relocate To" and "Best City to Raise a Family" to "Healthiest County in Indiana" and "Happiest Suburbs in the Nation". Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description

POSITION DESCRIPTION COUNTY OF HAMILTON, INDIANA Position: Office Manager Department: Superior Court 8 Work schedule: 8:00 a.m. - 4:30 p.m., M-F Status: Full-time FLSA status: Non-exempt 2027 hourly rate: $31.0434 per hour **Resume and Cover letter required** To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent serves as Office Manager for Superior Court 8, responsible for managing office operations, coordinating court schedules, administering department budget, and supervising personnel.

DUTIES

Supervises and directs assigned personnel, including interviewing applicants, making hiring recommendations, planning/delegating work assignments, providing training and corrective instruction, evaluating performance, maintaining discipline, and discussing staff problems with Judge as needed. Serves as department liaison with other County departments and attorneys. Manages all office operations, ensuring efficient, timely workflow. Oversees scheduling of all hearings and trials, ensuring scheduling within required time limits according to Indiana Rules of Court. Prepares and processes small claims files, including chronological case summary entries, body attachments, and final order garnishments. Processes court orders signed by Judge. Performs duties of other department personnel in their absence. Arranges for attorneys to serve as pro tem judge in Judge's absence. Prepares payroll by entering time clock omissions, hours worked, leave, and comp time on computer, verifying computer calculations of amounts and time off. Scans all documents generated within the court and court office; orders generated from scheduled hearings, CCS entries, correspondence from unrepresented parties, miscellaneous documents. Places scanned documents in appropriate queue for processing. Assists bailiff at informal pre-trials when needed. Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK

High school diploma or GED and a minimum of three years of relevant clerical experience, preferably in a legal/court environment, or equivalent combination of education and experience. Thorough knowledge of Indiana Rules of Court, and standard office and court policies, procedures and related terminology, and ability to apply such knowledge to a variety of interrelated tasks. Working knowledge of basic bookkeeping principles, and ability to make relevant arithmetic calculations in preparing payroll and claims/vouchers, preparing and maintaining budget records, and compiling various reports. Ability to type with speed and accuracy and properly operate a variety of standard office equipment, including computer, printer, calculator, telephone, fax machine, transcriber/dictaphone, court reporting equipment, and copier. Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, law enforcement agencies, Bureau of Motor Vehicles, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities. Ability to understand and follow written and oral instructions/directions and appropriately respond to constructive criticism. Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions. Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons. Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. Ability to work alone and with others in a team environment with minimum supervision, and maintain appropriate, respectful interrelationships with co-workers. Ability to provide public access to or maintain confidentiality of department information/records according to state requirements. Ability to occasionally work extended and/or evening hours.

II. RESPONSIBILITY

Incumbent performs moderately complex duties according to well-established department/court policies and procedures. Incumbent receives general supervision, with priorities primarily determined by supervisor and service needs of the public. Errors in incumbent's work are usually prevented through procedural safeguards and are detected through notification from other departments, agencies or the public. Undetected errors may result in loss of time for correction, and work delays to other departments, agencies or the public.

III. PERSONAL WORK RELATIONSHIPS

Incumbent maintains frequent contact with co-workers, other County departments, attorneys, law enforcement agencies, Bureau of Motor Vehicles, and the public for purposes of exchanging information, explaining/interpreting policies and procedures, resolving problems, coordinating office and court operations, and supervising personnel. Incumbent reports directly to Superior Court 8 Judge.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT

Incumbent performs duties in a standard office environment involving hearing communication, speaking clearly, and keyboarding. Incumbent occasionally works extended and/or evening hours.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Office Manager for Superior Court 8 describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions. Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.

Culture

Welcome to Hamilton County Indiana! Hoosier Hospitality is our culture, and you will find a unique blend of communities that define sophistication, have entrepreneurial spirit, as well as home town charm. Walkable downtowns, waterfront access, dynamic sports venues, cultural and food attractions, and open land all demonstrate the diversity of our county offerings.

Who We Are

With a growing population of 300,000+ residents, Hamilton County is a great place to live, work, learn and play. We are strategically located in the Indianapolis metropolitan area. Close to downtown Indianapolis and the award-winning Indianapolis International Airport, Hamilton County is within a one-day drive of 50% of the U.S. population. We are listed as one of the fastest growing counties in the country and have earned a national designation as a Best Place to Live and Raise a Family. Home to four midsized cities and vibrant communities that include award-winning schools and workforce training opportunities, the county offers Midwest affordability, low tax rates, safe, walkable downtowns that include thriving arts communities, dining, entertainment and shopping with easy commute times and abundant parking. The county also includes options for lakeside living or properties in the open country. Central Indiana enjoys four seasons living for a variety of outdoor sports and recreation all year round. A short drive takes you to Indianapolis, the 16th largest city in the country and the state capitol. Home of the world-famous Indianapolis 500, The Indianapolis Colts, the Indiana Pacers, minor league soccer and baseball, and host of numerous college and professional champions, in addition to unique museums and cultural venues.

Hamilton County #1 Best Counties to Live in Every State - MSN.com 2020 Best Counties to Live in America - Niche.com 2018 Healthiest Communities in America - US News & World Report 2019 Carmel #2 Best Places to Live in 2021-2022 - Money 2021 #1 Fit City in Indiana - Barbend 2020 #2 Strongest Small Business Presence - Smart Asset 2020 #4 Safest City to Raise a Child - Safewise 2020 Named as one of the Coolest Suburbs in America - Apartment Therapy 2019 #1 Best Place to Live in America - Town and Country Magazine 2018 #1 Best Places in U.S. to Launch a Career - Money Magazine 2018 Noblesville World's #1 Amphitheatre: Ruoff Home Mortgage Music Center - Pollstar 2018 Top 5 Places to Live in Indiana - HomeSnacks 2019 Westfield #6 Best Place to Live - Money Magazine 2020 Top Sports Facility in the U.S. - Sports Destination Management 2018 Top 100 Safest Cities in America - Neighborhood Scout 2019

Position Types

Law enforcement - Police, Corrections Officers in Jail, 911 Dispatch Center, Community Corrections Judiciary - Clerk’s Office, Court staff, Court Reporter/Bailiff, Probation & Prosecutors Clerical - Receptionist, Data Entry, Office Managers Labor/Trades/Crafts - Buildings & Grounds, Highway, Parks Department Professional and Executive - IT, Health Department, Engineers, Elected Officials/Department Heads, Human Resources

Why choose a career in the public sector with Hamilton County?

• To provide the most responsive level of governmental services
• To serve the public efficiently
• Ability to make a difference in your community
• The work is meaningful and rewarding
• Improve your Work/Life balance
• Stability and job growth
• Excellent Benefits
• Work and live in one of the best County in the Nation!

Benefits Highlights

• Medical
• Dental
• Vision
• Life (employee, spouse, children)
• Long and short-term Disability
• Hamilton County Employee Health Center & Pharmacy (Noblesville/Westfield): High quality primary medical care facility and wellness services
• Advocacy Program - One-on-one