Court Reporter-Superior 8

HC1 Hamilton County; United States; Sur place; USD 40 000 - 60 000; Plein temps

Résumé du poste

Hamilton County in Noblesville, Indiana, seeks a Court Reporter for Superior Court 8 to record proceedings, produce verbatim transcripts, and support judges and staff with clerical duties. This full-time, non-exempt position requires accuracy, discretion, and the ability to handle legal documents and deadlines.

Responsibilities include preparing transcripts, managing evidence, scheduling hearings, and assisting in administrative tasks as needed.

Qualifications

• Associate Paralegal Degree or equivalent of five (5) years combination of education and experience.
• Working knowledge of standard office policies and procedures with computer skills (Word, Excel, Outlook).
• Ability to type with speed and accuracy and prepare reports.

Responsabilités

• Reviews detention and jail lists for defendants scheduled for appearance.
• Types verbatim transcripts from various sources.
• Maintains and files court-related documents and evidence.
• Schedules hearings and prepares court entries and reports.
• Assists Judge's confidential secretary and supports clerical duties as needed.

Connaissances

Typing speed

Word processing

Spreadsheet

Communication

Research

Formation

Associate Paralegal Degree

Outils

Word

Excel

Outlook

Description du poste

Location: 1 Hamilton County Square - Noblesville, Indiana, 46060 Hamilton County is one of Indiana's fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county - a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from "Best Cities to Relocate To" and "Best City to Raise a Family" to "Healthiest County in Indiana" and "Happiest Suburbs in the Nation". Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description

POSITION DESCRIPTION COUNTY OF HAMILTON, INDIANA POSITION: Court Reporter DEPARTMENT: Superior Court 8 WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F STATUS: Full-time FLSA STATUS: Non-exempt To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless the accommodation would present an undue hardship.

Duties

• Reviews juvenile detention and jail lists daily for defendants scheduled for appearance, types, processes, and emails transport orders.
• Performs various clerical tasks, including scheduling and processing related documents for Magistrate’s hearings, obtaining Interpreters for hearings, and typing various orders or entries for Magistrate.
• Makes digital recordings and notes for various court proceedings, including operating recording equipment.
• Types verbatim transcripts from hard drive, c.d.'s and/or tapes as requested.
• Takes custody of case evidence according to statutory requirements, including inventorying items, packaging, labeling, and filing in evidence room.
• Disposes of obsolete evidence and exhibits annually according to statute, retention schedule, and local court rules.
• Serves as Judge's confidential secretary, including typing, orders, correspondence, memos and notes as assigned.
• Assists in answering telephone and greeting office visitors, researching/providing information and assistance, taking messages, or directing/transferring to appropriate individual or department.
• Maintains “Under Advisement” spreadsheet, including files and/or awaiting orders and follows up with counsel.
• Reviews defendant’s requests for Community Transition Program for eligibility or determining if Community Corrections is willing to accept defendant.
• Performs various paralegal and clerical duties as assigned or as needed, including researching, composing, and typing documents, such as abstracts of judgment and jury instructions, updating Court’s standard set of criminal and civil preliminary, and final instructions, and maintaining list of court-appointed counsel.
• Schedules hearings in courtroom and adds hears to Odyssey and Outlook.
• Prepares CCS entry or RJO as needed.
• Compiles, prepares, copies, files, and submits year-end court reports.
• Serves as Court Reporter in other courts as assigned.
• Performs duties of Office Administrator in their absence and assists with clerical duties, including scheduling, typing transport orders, processing payroll and claims as needed.
• Performs duties of JDAI Coordinator in their absence and assists with clerical duties, including gathering information for and maintaining reports, and grant writing as assigned.
• Attends conferences, as assigned.
• Performs related duties as assigned.

Job Requirements and Difficulty of Work

Associate Paralegal Degree or equivalent of five (5) years combination of education and experience. Working knowledge of standard office and court policies and procedures and related terminology. Working knowledge of standard office policies and procedures with computer skills, including word processing, spreadsheet, email, internet, and Department-specific software systems, including Word, Excel, and Outlook, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations. Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence, documents, and reports as assigned. Ability to conduct research as needed when preparing transcripts, such as medical terms, and conditions. Ability to maintain meticulous records and perform bookkeeping skills and complete tasks by deadlines imposed by state statute. Ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, Supreme Court Justices and staff, Department of Corrections, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities. Ability to type with speed and accuracy, and properly operate standard office equipment, including tape recorder/transcriber, computer, printer, scanner, telephone, copier, and calculator. Ability to understand and follow oral and written instructions and appropriately respond to constructive criticism. Ability to work alone and with others in a team environment with minimum supervision, maintain appropriate, respectful interrelationships with co-workers, work rapidly for long periods, work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions. Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons. Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements. Shall comply with all employer and Department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. Ability to regularly work extended hours, occasionally work weekend and/or evening hours, and occasionally travel out of town to maintain custody of evidence, sometimes overnight.

Responsibility

Incumbent performs standard, recurring duties according to well-established policies and procedures. Incumbent receives indirect or occasional supervision, with priorities determined primarily by formal deadlines and service needs of the public. Errors in incumbent's work are usually prevented through procedural safeguards and are readily detected through supervisory review. Undetected errors may result in loss of time for correction, and/or inconvenience to other departments/agencies or the public.

Personal Work Relationships

Incumbent maintains frequent contact with co-workers, other County departments, attorneys, Supreme Court Justices and staff, Department of Corrections, and the public for purposes of exchanging information, and explaining policies and procedures. Incumbent reports directly to Office Manager.

Physical Effort and Work Environment

Incumbent performs duties in a standard office environment and courtroom involving sitting for long periods, close/far vision, bending, reaching, keyboarding, color/depth perception, hearing communication, speaking clearly, handling/grasping/fingering objects, and lifting/carrying objects weighing less than 25 pounds. Incumbent regularly required to work extended hours, occasionally work weekend and/or evening hours, and occasionally travel out of town to maintain custody of evidence, sometimes overnight.

Applicant/Employee Acknowledgement

The job description for the position of Court Reporter for the Hamilton County Superior Court 8 describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer.

We participate in E-Verify.

Welcome to Hamilton County Indiana! Hoosier Hospitality is our culture, and you will find a unique blend of communities that define sophistication, have entrepreneurial spirit, as well as hometown charm. Walkable downtowns, waterfront access, dynamic sports venues, cultural and food attractions, and open land all demonstrate the diversity of our county offerings.

Who We Are

With a growing population of 300,000+ residents, Hamilton County is a great place to live, work, learn and play. We are strategically located in the Indianapolis metropolitan area. Close to downtown Indianapolis and the award-winning Indianapolis International Airport, Hamilton County is within a one-day drive of 50% of the U.S. population. We are listed as one of the fastest growing counties in the country and have earned a national designation as a Best Place to Live and Raise a Family. Home to four midsized cities and vibrant communities that include award-winning schools and workforce training opportunities, the county offers Midwest affordability, low tax rates, safe, walkable downtowns that include thriving arts communities, dining, entertainment and shopping with easy commute times and abundant parking. The county also includes options for lakeside living or properties in the open country. Central Indiana enjoys four seasons living for a variety of outdoor sports and recreation all year round. A short drive takes you to Indianapolis, the 16th largest city in the country and the state capitol. Home of the world-famous Indianapolis 500, The Indianapolis Colts, the Indiana Pacers, minor league soccer and baseball, and host of numerous college and professional champions, in addition to unique museums and cultural venues.

Hamilton County #1 Best Counties to Live in Every State - MSN.com 2020 Best Counties to Live in America - Niche.com 2018 Healthiest Communities in America - US News & World Report 2019 Carmel #2 Best Places to Live in 2021-2022 - Money 2021 #1 Fit City in Indiana - Barbend 2020 #2 Strongest Small Business Presence - Smart Asset 2020 #4 Safest City to Raise a Child - Safewise 2020 Named as one of the Coolest Suburbs in America – Apartment Therapy 2019 #1 Best Place to Live in America – Town and Country Magazine 2018 #1 Best Places in U.S. to Launch a Career – Money Magazine 2018 Noblesville World’s #1 Amphitheatre: Ruoff Home Mortgage Music Center – Pollstar 2018 Top 5 Places to Live in Indiana – HomeSnacks 2019 Westfield #6 Best Place to Live - Money Magazine 2020 Top Sports Facility in the U.S. – Sports Destination Management 2018 Top 100 Safest Cities in America – Neighborhood Scout 2019

Why choose a career in the public sector with Hamilton County?

To provide the most responsive level of governmental services

To serve the public efficiently

Ability to make a difference in your community

The work is meaningful and rewarding

Improve your Work/Life balance

Stability and job growth

Excellent Benefits Work and live in one of the best County in the Nation! 950 Full-time positions 350+ part-time = 1,300+ County wide Position Types: Law enforcement – Police, Corrections Officers in Jail, 911 Dispatch Center, Community Corrections Judiciary - Clerk’s Office, Court staff, Court Reporter/Bailiff, Probation & Prosecutors Clerical - Receptionist, Data Entry, Office Managers Labor/Trades/Crafts – Buildings & Grounds, Highway, Parks Department Professional and Executive – IT, Health Department, Engineers, Elected Officials/Department Heads, Human Resources

Benefits Highlights

• Medical
• Dental
• Vision
• Life (employee, spouse, children)
• Long and short-term Disability
• Hamilton County Employee Health Center & Pharmacy (Noblesville/Westfield): High quality primary medical care facility and wellness services Advocacy Program - One-on-one appointment with a Physician to evaluate chronic illness/injuries Nutrition Education and Wellness Center (diabetes, high cholesterol, weight loss and management, cancer and kids health) Pharmacy - Low-cost co-payments, encourage use of generic meds, Medication Management Program providing review of medication interactions/effectiveness Leave Benefits: Sick leave, bereavement, holidays (10-13 per year), compensatory time, paid time off (1 week at 6 months, 2 weeks at 1 year then an additional day each year until max of 22 days on year 15). Upon completion of 30 years of service time, employees earn 1 additional day per year up to 40 years of service time. Retirement Benefit Options: Indiana Public Employee Retirement Fund Pension (annuity & pension), AUL Deferred Compensation Plan, McCready Retirement (Merit staff)