Scheduling/Attendance Clerk

Serrato Corporation; McKinney (TX); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Paid Short Term / Long Term Disability

Basic Life Insurance

Health care insurance (medical, dental

Paid Holidays

Paid Time Off

401(k) retirement plan with company

Tuition Reimbursement

Employee Assistance Counseling Service

Job summary

Serrato Corporation in Texas is seeking an organized clerical assistant to support the Career Development Director. The role focuses on scheduling, attendance tracking, and preparing daily reports for staff and administration.

Duties include coordinating between departments, drafting letters, maintaining filing systems, entering class schedules, and managing supplies. Strong MS Office skills and reliable communication are essential.

Qualifications

• Proficiency with Microsoft Office applications including Word, PowerPoint, Outlook, and Excel.
• Computer literacy with basic functions, email, internet, and basic programs such as Adobe Acrobat.
• Knowledge with data entry and attendance/schedule record keeping.
• Ability to work in fast paced deadline-oriented situation.
• High level of communication, interpersonal, and organizational skills.

Responsibilities

• Coordinates activities between departments.
• Prepares daily attendance report.
• Drafts forms, composes form letters, and compiles factual reports.
• Prepares daily individual student reports, by dorm, to record absences, tardies and/or walkouts.
• Prepares a five-day Dorm Report each Monday, for Residential Living Area, of total absences, tardies, and/or walkouts amassed by individual dorms during the preceding week.
• Inputs class schedule data and updates course completion information in computer.
• Mages corrections upon receipts of verification of error.
• Files required information in systematic or chronological order.
• Operates data entry equipment.
• Takes dictation and transcribes in finished form.
• Screens mail and selects letters which may be answered by someone other than the Deputy Center Director and the Academic Manager.
• Allocates material to a filing system and cross-files if necessary.
• Schedules appointments, exercising judgment concerning priority.
• Maintains appropriate accountability records, which may include scheduling and vouchering of requisitions and invoices.
• Orders necessary supplies and equipment.

Skills

Microsoft Office

Communication skills

Organizational skills

Deadline-oriented

Data entry accuracy

Education

High School Diploma or equivalent

Associates Degree preferred

Tools

Word

PowerPoint

Outlook

Excel

Adobe Acrobat

Job description

Primary Position Objectives

Provides clerical support to the Career Development Director in the form of scheduling and attendance duties.

Brief Description of Duties

• Coordinates activities between departments.
• Prepares daily attendance report.
• Drafts forms, composes form letters, and compiles factual reports that require judgment and originality.
• Prepares daily individual student reports, by dorm, to record absences, tardies and/or walkouts received the previous day and distributes them to key staff.
• Prepares a five-day Dorm Report each Monday, for Residential Living Area, of total absences, tardies, and/or walkouts amassed by individual dorms during the preceding week.
• Inputs class schedule data and updates course completion information in computer.
• Makes any corrections upon receipts of verification of error.
• Files required information in systematic or chronological order.
• Operates data entry equipment
• Takes dictation and transcribes in finished form.
• Screens mail and selects letters which may be answered by someone other than the Deputy Center Director and the Academic Manager.
• Allocates material to a filing system and cross-files if necessary.
• Schedules appointments, exercising judgment concerning priority.
• Maintains appropriate accountability records, which may include scheduling and vouchering of requisitions and invoices.
• Orders necessary supplies and equipment
• Performs other duties as assigned.

Qualifications

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Knowledge with data entry and attendance/schedule record keeping.
• Ability to work in fast paced deadline-oriented situation.
• High level of communication, interpersonal, and organizational skills.

Experience

One-year secretarial, scheduling, data entry or related experience required.

Education

High School Diploma or equivalent. Associates Degree preferred.

Certificates/Licenses/Registration

• Valid State Driver's License

Benefits Offered

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

Disclaimers

• Serrato Corporation is an Equal Opportunity Employer
• Serrato Corporation conducts background checks and drug screens.