Scheduling Assistant (Temporary), 15 hours, Part Time, 1st Shift and Patient Staffing Department

Day Kimball Health; Putnam (CT); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Sick Time Accrual

Pay-for-Performance

Shift Differentials

Career Pathways

401(k) Retirement Plan

Pet Insurance

Weekly Pay

Job summary

Day Kimball Health is seeking a Scheduling Assistant to be a vital member of a dynamic team, coordinating staffing coverage and supporting the Patient Staffing Office. The role involves communicating with clinical staff and leadership, maintaining scheduling records, and assisting with timekeeping processes to ensure accurate payroll and workforce data.

The candidate should have a high school diploma or equivalent, with an associate degree preferred, and prior administrative or scheduling

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in administrative, scheduling, staffing coordination, or healthcare support preferred.
• Proficiency with Microsoft Office applications and scheduling software; timekeeping systems experience a plus.

Responsibilities

• Support staffing operations by assisting with shift coverage coordination across assigned departments.
• Maintain accurate scheduling records and staffing documentation to support workforce planning and operational needs.
• Communicate effectively with staff and department leadership regarding staffing needs, coverage updates, and schedule changes.
• Assist employees with scheduling-related requests and provide administrative support to the Patient Staffing Office.
• Support timekeeping and staffing processes to promote accurate payroll and workforce data.

Skills

Strong organizational skills

Effective communication

Time management

Customer service

Confidentiality

Education

High school diploma or equivalent

Associate degree in business, healthcare administration, or related field

Tools

Microsoft Office

Scheduling software

Timekeeping systems

Job description

Schedule:

Day Shift, 15 Hours Per Week

Weekends:

Must have weekend availability

Benefits Summary (Per Diem or 19 agreed hours or less)

• Sick Time Accrual
• Pay-for-Performance Opportunities
• Shift Differentials – Additional pay for evening, night, or weekend shifts (where applicable)
• Career Pathways – Opportunities for internal growth, leadership development, and mentorship
• 401(k) Retirement Plan – With eligible employer contribution
• Pet Insurance
• Employee Perks – Recognition programs, Employee Wellness Initiatives, Food Truck Fridays, and Employee Appreciation Events, Weekly Pay

Scheduling Assistant Summary:

As the Scheduling Assistant, you will be a vital member of a dynamic team responsible for… The Patient Staffing Assistant provides administrative and scheduling support to the Patient Staffing Office by coordinating staffing coverage, communicating with clinical staff and department leadership, maintaining scheduling records, supporting timekeeping processes, and assisting with workforce scheduling activities. The position plays a key role in helping ensure adequate staffing coverage for the Patient Staffing Office, Emergency Department, Medical/Surgical, PIP, ICU and other designated staff and departments.

Scheduling Assistant Responsibilities:

• Support staffing operations by assisting with shift coverage coordination across assigned departments.
• Maintain accurate scheduling records and staffing documentation to support workforce planning and operational needs.
• Communicate effectively with staff and department leadership regarding staffing needs, coverage updates, and schedule changes.
• Assist employees with scheduling-related requests and provide administrative support to the Patient Staffing Office.
• Support timekeeping and staffing processes to promote accurate payroll and workforce data.

Scheduling Assistant Education and Experience Requirements:

Education

• High school diploma or equivalent required.
• Associate degree in business, healthcare administration, or related field preferred.

Experience

• Previous administrative, scheduling, staffing coordination, customer service, or healthcare support experience preferred.
• Experience working with scheduling systems, timekeeping systems, or workforce management software preferred.

Knowledge, Skills, and Abilities:

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to analyze staffing needs and communicate scheduling information accurately.
• Proficiency with Microsoft Office applications, email systems, and scheduling software.
• Strong interpersonal and customer service skills with the ability to collaborate effectively with staff and leadership.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.
• Demonstrates proficiency in reading, writing, reasoning, basic mathematics, and verbal communication.
• Ability to work independently while following established policies and procedures.

Why Choose Day Kimball Health?

The Care You Need. Close to Home. For over 130 years, Day Kimball Health has been a trusted, nonprofit healthcare provider serving Northeastern Connecticut. What began as a small infirmary has grown into the region’s leading integrated healthcare system - recognized for delivering compassionate, high-quality care close to home. Today, our team of over 1,100 dedicated employees - including more than 300 skilled physicians, surgeons, and specialists - proudly deliver a full continuum of care, from primary and specialty services to homecare and hospice, meeting the evolving needs of our patients at every stage of life. What sets us apart is our commitment not only to the communities we serve, but also to the people who power our mission. At Day Kimball Health, we cultivate a supportive, inclusive workplace culture where healthcare professionals are empowered to grow, thrive, and make a meaningful difference every day. Every voice is valued. Every contribution matters. Whether you’re starting your journey in healthcare or seeking your next opportunity, a career at Day Kimball Health offers more than a job – it’s a chance to build lasting relationships, give back to your community, and create impact beyond your shift. Come grow with a team that calls this community home. Join us in our mission to elevate community-driven healthcare and be part of an organization that values both personal and professional development.

Make a real impact on your career, your team, and your community.

Day Kimball Health is an Affir…