Scheduling and Logistics Manager

GForce Life Sciences; City of White Plains (NY); On-site; USD 80,000 - 130,000; Full time

Job summary

An established industry player in pharmaceuticals is seeking a Scheduling & Logistics Manager to oversee a centralized Scheduling and Logistics Platform. This pivotal role involves coordinating with various teams to ensure timely project schedules and logistics plans, maintaining data integrity, and conducting risk analysis. The ideal candidate will have extensive experience in construction scheduling and logistics for large-scale projects, with a strong grasp of LEAN principles. Join a dynamic team and make a significant impact on the success of major construction initiatives while navigating the complexities of project management and logistics in a fast-paced environment.

Qualifications

• 8+ years of experience in construction scheduling for large scale projects.
• Bachelor’s degree in Architecture, Engineering, or related field preferred.

Responsibilities

• Develop and manage the Master Program Schedule for the project.
• Coordinate logistics planning and execution for construction activities.
• Track project milestones and report on potential delays and risks.

Skills

Construction Scheduling

Project Logistics Management

Data Management and Analytics

LEAN Construction Principles

Risk Analysis

Communication Skills

Education

Bachelor’s degree in Architecture, Engineering, Construction or Project Management

Tools

Primavera P6

Oracle Primavera Cloud

Microsoft Project

Microsoft PowerPoint

4D BIM

Excel

Job description

Consultant, Scheduling and Logistics Manager, Pharmaceuticals

Summary

Our client, a Fortune 500 Pharmaceutical company, has engaged GForce Life Sciences to provide a Scheduling & Logistics Manager (SLM). The SLM will be responsible to build and manage a centralized master control Scheduling and Logistics Platform (SLP). The SLM shall coordinate with internal and external team members to ensure that all project team members maintain timely, consistent, responsive and well-organized project schedules and logistics plans that are vetted and properly communicated into deliverables that feed the master control platform.

The SLM shall be responsible for the integrity, accuracy, vetting, management and analytics of all data related to the SLP for ease and accurate reporting and tracking of planned versus actual, as well as scenario modeling and analysis of risks. The SLM will conduct weekly walk-throughs for each project and develop field inspection reports to track and assess the work in place relative to the baseline and current project schedule. The SLM will set standards, guidelines and workflows required for the campus expansion team to regularly update, track and report all activities and shall guide and direct teams in matters related to critical path, predecessor, and successor planning of all major activities and milestones. Such planning shall incorporate LEAN Construction and Sustainable design principles.

This role will act as the liaison between the project teams advising them of project and program schedule status and any critical issues/milestones related to the progress of individual projects and the overall program. Additionally, the SLM shall track and report on all logistics issues that affect the progress and flow of individual projects, areas of conflict between projects and/or affect the ongoing operations of the campus as a whole.

Deliverables will include a variety of reporting modalities including but not limited to Primavera P6, Oracle Primavera Cloud, Primavera Unifier, Microsoft Project, Microsoft PowerPoint Presentations, 4D BIM time models and related platforms to visually demonstrate and articulate the SLM report findings.

Job Duties

• Scheduling - Develop the following:

Master Program Schedule – Summary and Detail Level

Master Program Milestone Schedule

Monthly Program Roadmap Schedule

Individual Project Schedules

Design Schedules in coordination with design teams

Construction Schedules in conjunction with construction teams

• Be responsible for creating, managing and updating a Master Program Schedule for the entire project. Incorporate all key consultants, contractors, vendors throughout the entire life cycle of the project.
• Be responsible to provide the Master Program Schedule at summary and detail levels showing overall milestones, as well as detailed coordination with all individual project schedules and vendor schedules.
• Coordinate as needed with all parties in order to manage and maintain the Master Program Schedule.
• Work with all Project Managers and Project Teams to ensure all projects (buildings, site, infrastructure etc.) schedules are uniformly created and incorporated into the master program schedules.
• Work with all vendors to ensure all vendors schedules are uniformly created and incorporated into the project schedules.
• Track and report on all milestones. Identify and report on all potential delays and risk to Master Program Schedule and develop strategies and remedies to remain on schedule.
• Report to and liaise with Communications Manager and Program Manager as needed on all relevant milestones.
• Participate in Logistics planning and meetings.
• Be responsible for overall Logistics planning and execution in relation to Tarrytown Campus during pre-construction and construction activities being performed as part of the Master Program.
• Meet with Communications Manager and Program Manager frequently to coordinate between site logistics, as well as liaise with the construction logistics teams for each project.
• Identify risks and provide solutions to logistics issues as required.
• Be responsible for the creation of a logistics plan for staff flow, parking, temporary conditions, as well as maintaining that plan and modifying as needed through the entire life cycle of the project.
• Participate in all necessary committees and meeting groups in order to maintain an effective Logistics plan that minimizes disruption to service. Work closely as needed with R&D Operations in order to ensure there is no or minimal impact to site operations, and that all activities, decisions, etc. that will impact R&D Operations are vetted with them in advance, options created, and solutions offered, and approval obtained prior to any changes or execution of work or activity.
• Understand and participate in all budgeting exercises in relation to all logistics activities throughout the entire life cycle of the project. Prepare any estimates needed, confirm budgets and own delivery to budget for logistics, activities, events, etc.

Requirements

• Bachelor’s degree in Architecture, Engineering, Construction or Project Management preferred
• 8 years of experience in construction scheduling for large scale, multi-year projects, project logistics responsibilities related to multiple simultaneous construction activities
• In-depth knowledge of Excel PowerPoint and ability to create financial reports and presentations for Senior Leadership on a regular basis.
• Experience working on large scale, multi-year construction projects, especially involving large teams and multiple simultaneous construction activities.

Term & Start

· 3 days onsite in Tarrytown, NY

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Project Management, Administrative, and Strategy/Planning
• Industries: Pharmaceutical Manufacturing, Construction, and Biotechnology Research