Case Assistant - Tampa

Lacava & Jacobson PA; Tampa (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) and profit sharing

Paid time off and paid holidays

Job summary

La Cava Jacobson, P.A. in Tampa seeks a Full-time Case Assistant to support the Paralegal staff with clerical and entry-level paralegal tasks while aiming to advance to a Litigation Paralegal role.

The position emphasizes organizational skills, meticulous file handling, and teamwork in a fast-paced law firm environment serving clients statewide.

Qualifications

• High school diploma required; Paralegal Certificate or Degree required.
• Prior Law Firm experience preferred.
• Excellent communication and organizational skills required.

Responsibilities

• Supports Paralegal team with background investigations, background reports, criminal search reports, and social media investigations.
• Supports Paralegal team with file management and organization tasks, including indexing, organizing medical charts, identifying key documents, and organizing other materials.
• Prepares HIPAA authorizations, notices of non-party production, notices of non-objections, and notices of compliance for non-party discovery.
• Updates Non-Party Discovery Indexes and Charts and Radiology Indexes and Charts.
• Conducts expert research including prior testimony history, transcripts, and impeachment materials.
• Assists with trial preparation including indexing files, exhibits, and witness folders.
• Manages mailings, file transfers, and other transmissions.
• Performs additional duties as assigned.

Skills

Attendance

Communication

Organization

Customer service

Dependability

Professionalism

Teamwork

Technical skills

Education

High school diploma

Paralegal Certificate

Paralegal Degree

Tools

Basic PC Skills

Job description

La Cava Jacobson, P.A., an AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 35 attorneys across 6 offices, we serve clients throughout the State of Florida. The attorneys of La Cava Jacobson, P.A. are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results.

The Tampa office of La Cava Jacobson, P.A. is currently seeking a Full time Case Assistant. As a Case Assistant, the successful candidate will work closely with the firm’s Paralegal staff to provide clerical, administrative, and entry-level paralegal support to the assigned Practice Group. The ideal candidate demonstrates a desire to progress professionally to a Litigation Paralegal role.

Primary Responsibilities

• Supports Paralegal team with conducting background investigations, requesting background reports, criminal search reports, and/or social media investigations.
• Supports Paralegal team with file management and organization tasks, including but not limited to, indexing file materials, organizing medical charts (tabbing and organizing), identifying and extracting key documents, and organizing other file materials.
• Supports Paralegal team with obtaining non-party records and non-party discovery. Case Assistant will prepare HIPAA Authorizations, Notices of Non-Party Production, Notices of Non-Objections, Notices of Compliance.
• Supports Paralegal team by updating Non-Party Discovery Indexes and Charts as well as updating Radiology Indexes and Charts.
• Supports Paralegal Team by conducting expert research including, obtaining prior testimony history, transcripts, and other impeachment materials.
• Supports Paralegal team with trial preparation including, but not limited to, preparing various trial materials, indexing file materials and boxes, expert files, trial exhibits, and witness folders.
• Supports Paralegal team with various mailings, file transfers, and other transmissions.
• This list of primary responsibilities is not exhaustive and other duties may be assigned in addition to those listed. The items listed are considered daily functions associated with this position.

Skills & Abilities

• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Strong organizational skills.
• Customer Service: Respond promptly to attorney and legal assistant requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• High school diploma from an accredited institution.
• Paralegal Certificate or Degree required.
• Prior Law Firm experience preferred.

La Cava Jacobson, P.A. offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, short-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents. Our firm is committed to our employees and we host monthly employee appreciation events.