Practice Group Assistant

Lacava & Jacobson PA; Tampa, Northern (FL, KY); Hybrid; USD 40,000 - 50,000; Full time

Job summary

La Cava Jacobson & Goodis in Tampa seeks a Full‑time Practice Group Assistant to support the litigation team with clerical, administrative, and word processing tasks. You’ll work closely with the firm’s Legal Assistant staff to keep matters organized and on track, with opportunities to advance to a Legal Assistant role.

Responsibilities include drafting and editing correspondence and legal documents, scheduling, handling invoices, managing client materials, e-filing, and liaising with vendors.

Qualifications

• High school diploma from an accredited institution.
• Prior Law Firm experience preferred.

Responsibilities

• Supports Practice Group with drafting, proofreading, redacting, and editing of correspondence and other legal documents including but not limited to, outgoing Discovery Requests, Discovery Shells, and various court-related Notices.
• Supports Practice Group with limited scheduling and calendaring of case-related events and other court-mandated deadlines.
• Supports Practice Group with preparation of Check Requests, Expense Reimbursements, and vendor invoice processing.
• Supports Practice Group with the handling and processing of incoming new matters including, but not limited to, downloading client materials and data, preparing new case file materials, initial correspondence to the client, Case Styles/Caption, Certificate of Services, Contact Lists.
• Supports Practice Group with inputting of Attorneys’ Time and editing Pre-Bills.
• Support Practice Group with handling of court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submission to opposing counsel.
• Supports Practice Group with various mailings, file transfers, and other transmissions.
• Supports Practice Group by liaising with firm vendors to ensure timely and accurate delivery of services to the firm and its’ clients.
• Assist with maintaining and updating clients' files and records on a daily basis.
• Electronic filing of legal documents within the firm's document management system.
• Assist with closing out client files and records, following the firm's closing procedures.
• Provide coverage for the Firm’s Receptionist on a as needed basis.

Skills

Attendance & Punctuality

Communication

Organizational skills

Customer Service

Dependability

Professionalism

Team Work

Technical Skills

Education

High school diploma

Tools

Florida E-Filing Portal

JAWS

CM/ECF

Job description

Practice Group Assistant - Tampa

About The Firm

La Cava Jacobson & Goodis, an AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 50 attorneys across 7 offices, we serve clients throughout the State of Florida. The attorneys of La Cava Jacobson & Goodis are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results.

Full Job Description

The Tampa office of La Cava Jacobson & Goodis is currently seeking a Full time Practice Group Assistant. As a Practice Group Assistant, the successful candidate will work closely with the firm’s Legal Assistant staff to provide clerical, administrative, and word processing support to the assigned Practice Group. The ideal candidate demonstrates a desire to progress professionally to a Legal Assistant role.

Primary Responsibilities

• Supports Practice Group with drafting, proofreading, redacting, and editing of correspondence and other legal documents including but not limited to, outgoing Discovery Requests, Discovery Shells, and various court-related Notices.
• Supports Practice Group with limited scheduling and calendaring of case-related events and other court-mandated deadlines.
• Supports Practice Group with preparation of Check Requests, Expense Reimbursements, and vendor invoice processing.
• Supports Practice Group with the handling and processing of incoming new matters including, but not limited to, downloading client materials and data, preparing new case file materials, initial correspondence to the client, Case Styles/Caption, Certificate of Services, Contact Lists.
• Supports Practice Group with inputting of Attorneys’ Time and editing Pre-Bills.
• Support Practice Group with handling of court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submission to opposing counsel.
• Supports Practice Group with various mailings, file transfers, and other transmissions.
• Supports Practice Group by liaising with firm vendors (including by not limited to court reporters, videographers, document collection services, process servers, copy service, trial exhibits providers) to ensure timely and accurate delivery of services to the firm and its’ clients.
• Assist with maintaining and updating clients' files and records on a daily basis.
• Electronic filing of legal documents within the firm's document management system.
• Assist with closing out client files and records, following the firm's closing procedures.
• Provide coverage for the Firm’s Receptionist on a as needed basis.
• This list of primary responsibilities is not exhaustive and other duties may be assigned in addition to those listed. The items listed are considered daily functions associated with this position.

Skills & Abilities

• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Strong organizational skills.
• Customer Service: Respond promptly to attorney and legal assistant requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• High school diploma from an accredited institution.
• Prior Law Firm experience preferred.

Benefits

La Cava Jacobson & Goodis offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, short-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents. Our firm is committed to our employees and we host monthly employee appreciation events.