Scheduler (Program Specialist III) 2027-04

TSABAA; Austin, Northern (TX, KY); Hybrid; USD 51,000 - 56,000; Full time

Job summary

Office of the Governor in Austin, Texas is seeking a Scheduler (Program Specialist III) to manage complex scheduling for the Governor and staff. The role includes planning travel, appointments, and events with attention to confidentiality and calendar commitments.

The position requires a high school graduate equivalent and at least three years of relevant professional experience. A four-year college degree in a related field is preferred.

Qualifications

• High school graduate equivalent.
• Three (3) years of professional experience relevant to the position.

Responsibilities

• Plans and schedules the Governor’s travel, appointments, special events, meetings, and other engagements.
• Maintains the Governor’s calendar with attention to details, deadlines, and conflicts.
• Coordinates accommodations, transportation, facilities, catering, signage, and AV needs for events.
• Prepares final schedule documents and related briefing materials.
• Responds to inquiries and communicates scheduling information clearly to staff and stakeholders.

Education

Four-year college degree

Job description

The Office of the Governor is looking for a Scheduler (Program Specialist III) to work in the Scheduling and Advance Division.

Who We Are

The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.

What You’ll Earn

The salary is $4,583.34 – $5,000.00 a month ($55,000.08 – $60,000.00 a year).

This position performs complex (journey-level) consultative services and technical assistance work. Work involves assisting with research, planning, scheduling, and re-scheduling of appointments for the Texas Governor. Maintains strict confidentiality and demonstrates ethical judgment in conducting business on behalf of the Office.

• Responds to a high volume of incoming calls and customer inquiries while demonstrating excellent interpersonal, verbal, and written communication skills.
• In coordination with the Director, plans and schedules the Governor’s travel, appointments, special events, meetings, and other internal and external engagements, using detailed knowledge of the Governor’s calendar, contacts, and commitments.
• Plans, researches, and coordinates accommodations, transportation, facilities, catering, signage, displays, translations, audio-visual equipment, printing, and security as required to effect seamless events for the Governor.
• Communicates, documents, and relays information clearly to others and consistently follows complex instructions.
• Confers with staff at designated event and/or meeting sites in order to understand, coordinate, and expedite all related details; determines special requirements, including for the Governor and staff.
• Prepares or assists in preparing final schedule documents for the Governor and staff.
• Follows strict internal protocols, including coordination necessary to confirm appointments.
• Handles all related calls and prepares business correspondence as required to fulfill the assigned duties. May prepare executive briefings.
• Responds to staff inquiries relative to the Governor’s schedule, including potential scheduling conflicts. Consults and communicates with other agency staff as required to successfully fulfill the assigned scheduling duties.
• May assist in evaluating select providers, venues, and location staff.
• May assist in monitoring event expenses and/or budgets as directed.
• Maintains a regular work schedule, frequently works on-call and must be available, including on short notice and in crises.

How You’ll Qualify

• High school graduate equivalent; and
• Three (3) years of professional experience relevant to the position.

Note: Experience and education may be substituted for one another on a year-for-year basis.

You’re a Great Fit with

Graduation from an accredited four-year college or university with a degree in business, marketing, communications, public administration, political science, or a related degree.

Veterans

Veterans, Reservists, or members of the Guard can compare this position to Military Occupations ( MOS ) at the Texas State Auditor’s Office.