Scheduler / Planner

UG2; Boston (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

UG2, a leader in facility services, is seeking a Scheduler/Planner to manage maintenance schedules and asset management. This role involves coordinating with various departments to ensure operational efficiency in life sciences environments, aiming for zero unplanned downtime. Candidates should have strong organizational skills and a minimum of 5 years in maintenance planning, with preferences for GXP and facilities management experience.

Qualifications

• 5+ years experience in maintenance planning/scheduling required.
• Proficient in CMMS with excellent communication skills.
• Ability to multi-task in a high-speed environment.

Responsibilities

• Coordinate maintenance schedules and optimize resources.
• Maintain accurate asset inventory and job plans.
• Generate and distribute work reports regularly.

Skills

Organizational skills

Communication

Planning

Multi-tasking

Education

Minimum 5 years of experience in maintenance planning/scheduling

Previous experience in Facilities Management preferred

GXP/Life Science experience preferred

Tools

Computerized Maintenance Management System (CMMS)

Job description

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The Scheduler/Planner is responsible for scheduling the work force productively through effective job planning. They will be a liaison between building occupants, Facilities Operations, and key stakeholders for logistics concerning facilities

assets and manpower availability and will assist operations in developing a structured work plan to ensure efficient and effective use of available resources.

Within life sciences environments and due to the critical nature, all work is centered around no unplanned downtime, highly proficient communications (electronic, email, text, phone), good documentation practices (GDP), and detailed job planning/execution following SOP’s/MOP’s.

Job Responsibilities

Asset Management/Planning:

• Maintain accurate asset inventory in CMMS.
• Ensure assets are up to date and that all add/delete requests are processed in the CMMS.
• Ensure assets have appropriate PM’s created and assigned by creating job plans and frequencies with technicians and management authorization.
• Own the creation and distribution of asset tags.
• Ensure job plans are up to date and that all change requests are processed in the CMMS.
• Determine labor craft and skill requirements for maintenance work and properly align with facilities personnel.
• Support the selection of spare parts and min/max system based on preventative maintenance and criticality assessment.
• Development of work packages including materials and documentation in support of maintenance work.
  
  

Scheduling

• Coordinate maintenance work requirements to ensure effective and efficient optimization of resources.
• Act as a liaison between Facilities group and requesting department/tenant for the purposes of coordinating maintenance work.
• Coordinate and schedule contracted service providers for lead technician or management approved contracts.
• Lead weekly scheduling meeting with facility and maintenance managers.
  
  

Reporting

• Generate and distribute daily, weekly and monthly work reports.
• Data collection in support of scheduled reporting.
  
  

Financial/Administration

• Assist with budget preparation and reporting department budget/actual monthly reports
• Soliciting service contracts and SLA’s and generating PO’s
• Responsible for the processing of employee timecards and time off submissions.
• Quality oversight of work order and asset records in CMMS.
• Creating and submission of purchase orders in support of asset management and preventative maintenance program.
  
  

Key Interactions

• Engage with all leaders and stakeholders.
• Engage with all employees organizationally as needed.
• Engage with customers and clients.
  
  

Requirements (Knowledge, Abilities, Skills, And Education And/or Experience)

• Excellent organizational, communication (oral and written), and planning skills.
• The ability to provide management and support staff with reports and guidance to make informed decisions regarding maintenance schedules.
• Ability to multi-task in a high speed, high pace environment.
• Minimum of 5 years of experience in maintenance planning / scheduling.
• Proficient experience with a Computerized Maintenance Management System (CMMS).
• Previous experience in Facilities Management preferred.
• GXP/Life Science experience preferred
  
  

Working Conditions And/or Physical Requirements

• The role requires the ability to lift up to 50 pounds, climb ladders, work in tight spaces, and perform physical labor related to maintenance and repair.
• The noise level in the work environment is usually moderate to loud.
• Possible frequent exposure to moving mechanical parts and risk of electrical shock. Occasional exposure to wet and/or humid conditions; high, precarious places and outside weather conditions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Availability to respond to after-hours emergencies as necessary.
  
  

About UG2

At UG2, a leader in facility services, we are committed to innovation, excellence, and client satisfaction. We are committed

to developing the strongest customer relationships and the highest service delivery benchmarks in the marketplace.

Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. We also have regional offices in

Chicago, Washington, D.C., New York City, West Palm Beach, Los Angeles, Sunnyvale, and Dallas.

Additional Requirements

UG2, LLC employees are expected to meet performance standards and adhere to company policies, rules, and procedures

as outlined in the Employee Handbook or communicated by other means. This job description provides a general overview

of the position's nature and responsibilities, which are subject to change, modification, and addition as required by

management. Employees must follow supervisory instructions and may be asked to perform additional duties or engage in

cross-training to ensure departmental efficiency. It's important to note that this job description does not constitute an

employment contract between UG2, LLC and its employees.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Facilities Services

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