Scheduler, Executive Assistant

The Hire Company; Hyde Park Township (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

The Hire Company is assisting a non-profit in Chicago's Bronzeville/Hyde Park area to hire a Scheduler/Executive Assistant to support the President in daily operations. The role is on-site in a fast-paced, mission-driven office and offers room to grow as the position is newly created.

The candidate will manage complex calendars, travel logistics, and critical correspondence, with a focus on proactive problem solving and strong organizational skills.

Qualifications

• Minimum 1+ years of office-based or support experience.
• 24/7 availability for emergencies or urgent matters

Responsibilities

• Manage the President & CEO's calendar, appointments, meetings, and travel.
• Coordinate and prioritize daily schedules and expense reports.
• Prioritize calls, correspondence, emails, and requests for the President & CEO.
• Prepare briefing materials, agendas, reports, speeches, and presentations.
• Arrange domestic and international travel, lodging, transport, and itineraries.
• Coordinate logistics for meetings, conferences, and fundraising events.
• Brief the President & CEO before meetings and public events.
• Maintain executive office systems and filing procedures.

Skills

Office experience

Proactive mindset

Tools

MS Office

Google Suite

Job description

Our client, a non-profit in the Bronzeville/Hyde Park area, is seeking a Scheduler/Executive Assistant to assist the President with daily operations in the executive office. This is an exciting opportunity to join a growing organization, contribute to a meaningful cause and help build out a new position.

If you enjoy learning new things, eager to train and thrive in a fast-paced, extremely busy environment, then this might be the job for you:

Responsibilities:

• Monday through Friday, on-site
• Occasional Saturday events
• Open to full training on the role
• Base Salary based on experience + benefits
• Manage the President & CEO's complex calendar, appointments, meetings, and travel.
• Coordinate & prioritize daily schedules and process expense reports
• Prioritize incoming calls, correspondence, emails, and requests for the President & CEO.
• Coordinate briefing materials, agendas, reports, speeches, talking points, & presentations.
• Arrange domestic and international travel, lodging, transportation, and itineraries.
• Coordinate logistics for meetings, conferences, fundraising events, and special events.
• Ensure the President & CEO is fully briefed before meetings and public events.
• Maintain executive office systems and filing procedures.

Requirements:

• Minimum 1+ years of office-based or support experience
• 24/7 availability **(not working 24/7 but able to respond for emergencies or urgent matters)
• Strong software skills (MS Office and Google Suite)
• Proactive, sense of urgency, excited to "own" this role
• Genuine interest in working for a mission-based firm