Scheduler/Clinical Quality Coordinator

Ecumen; Detroit Lakes (MN); On-site; USD 60,000 - 80,000; Full time

Job summary

Ecumen is hiring a Clinical Quality Coordinator to manage resident services and support the clinical team. Responsibilities include monitoring care documentation, ensuring compliance, creating schedules, and enhancing resident and staff interactions. The role requires effective communication, strong organizational skills, and proficiency in electronic health records.

Benefits

Paid Time Off for Sick & Safe Time

Employee Assistance Program

Qualifications

• Previous experience in healthcare is required.
• Must communicate effectively, both verbally and in writing.

Responsibilities

• Supports the clinical team in coordinating resident care and monitoring departmental data.
• Manages administrative functions including auditing documentation and training compliance.

Skills

Communication

Interpersonal Skills

Organizational Skills

Proficient Use of Electronic Health Records

Proficient with Microsoft Office Suite

Education

High School Diploma or GED

Associate’s Degree

Job description

Full - Time Clinical Quality Coordinator/Scheduler l Monday - Friday 8am - 4:30pm l Every Other Weekend Rotation

This Clinical Quality Coordinator (CQC) is responsible for supporting the clinical team, coordinating resident care and services, monitoring departmental data, and ensuring documentation compliance. This position engages with residents, families, and providers to identify opportunities that will enhance person-centered plans of care and promote satisfaction.

Ecumen Detroit Lakes is hiring a Clinical Quality Coordinator. Ecumen Detroit Lakes consists of 101 independent living and assisted living rental apartment homes, as well as 92 nursing home beds and 22 additional residences for seniors requiring memory care services.

About Us:

Join Ecumen, a leading nonprofit senior living provider committed to advocating for older adults through exceptional housing, compassionate healthcare, and innovative services. With over 160 years of experience, we proudly rank as Minnesota’s 8th largest senior living organization. Be part of a team that makes a meaningful impact, supporting our mission to serve older adults, while fostering inclusivity and belonging in everything we do.

The targeted pay range for this job is $25- $27 per hour.

Ecumen considers a variety of factors when determining new hire pay including experience, qualifications, and, when applicable, certifications, licenses, and education.

Ecumen offers a benefits package based on the number of hours you are regularly scheduled to work including paid time off for S ick & S afe time , an Employee Assistance Program , other well-being resources. Learn more at https://www.ecumen.org/find-a-career/benefits/

Essential Job Responsibilities:

Assists the Clinical Director/Director of Nursing to manage administrative functions of the department including monitoring metrics, auditing for documentation consistency, filing records, and assisting with contract coordination. Stays up to date with policies and procedures, follows standard operating procedures and consistently uses Ecumen tools and resources as designed.

Responsible for entering, editing, and verifying that resident services are scheduled, completed, and documented properly in the Electronic Health Record system. Regularly reviews unscheduled services and collaborates with both clinical and billing departments to accurately capture service revenue.

In collaboration with department leaders, creates and maintains clinical schedules to ensure the community is staffed to meet resident needs.

Coordinates clinical team onboarding and training schedules and monitors ongoing training compliance. Actively engages with the entire team to foster a positive culture promoting team member retention.

Communicates clearly and professionally with all team members, residents, family members, and outside providers. Participates in daily stand-up/team huddles, returns voicemails, emails, and texts messages, and follows up on grievances/complaints, escalating concerns appropriately.

Arranges transportation and schedules resident appointments and on-site clinics. Collaborates with the Ecumen Store and other providers and partners to order resident supplies and durable medical equipment.

Performs other duties as assigned.

Minimum Required Qualifications:

• High School Diploma or GED
• Previous experience in healthcare
• Ability to communicate effectively, both verbal and written
• Strong interpersonal and organizational skills
• Proficient use of electronic health records systems
• Proficient with Microsoft Office Suite
• Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to Know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations

Preferred Qualifications:

• Associate’s degree
• Three or more years working with older adults

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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