Scheduler/Central Supply

Alliance Health & Human Services; Brockton (MA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Disability insurance

Family leave

Health insurance

Life insurance

Paid orientation

Paid sick time

Paid time off

Paid training

Tuition reimbursement

Vision insurance

Job summary

Alliance Health & Human Services in Brockton, MA, is seeking a Scheduling Coordinator to manage monthly schedules, daily sign-ins, and staff replacements for a 130-bed skilled nursing center. The role supports payroll accuracy, leaves, and HR communications, with involvement in weekly staffing meetings and payroll-ready reporting.

The ideal candidate has at least 1 year in medical office and scheduling, strong organizational and communication skills, and the ability to balance multiple tasks in

Qualifications

• 1 year of medical office experience.
• 1 year of scheduling.
• Ability to coordinate multiple tasks effectively.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Coordinate and prepare monthly schedules and daily sign-in sheets for nurses and nursing assistants.
• Take call-ins during duty and arrange replacements for staff shortages.
• Update the master schedule daily and provide copies to employees monthly.
• Maintain absenteeism records and report to the Director of Nursing.
• Relay leaves of absence, vacation requests, and schedule changes to HR.
• Obtain approvals for time-off requests, shift trades, and vacations.
• Attend weekly staffing meetings and report staffing summaries, open positions, and hours to leadership.
• Review daily punch details, compare to the master schedule, and submit payroll-related details to HR.
• Revise forms as needed.
• Maintain a list of employee telephone numbers.
• Prepare weekly, monthly, and quarterly staffing summary reports.
• Keep inventory of nursing supplies and reorder monthly.
• Keep the supply closet stocked and organized.

Skills

Strong organizational skills

Excellent communication skills

Job description

Alliance Health & Human Services is a 130-bed not-for-profit skilled nursing care center located in Brockton, MA.

Alliance Health is a not-for-profit with (10) skilled nursing facilities within MA. We offer a competitive salary, health, dental and vision benefits. We also have a 401(k) with a generous company match, tuition reimbursement and company paid life insurance!

Responsibilities

• Coordinate and prepare monthly schedules and daily sign-in sheets for nurses and nursing assistants.

• Take call-ins while on duty and find replacements for staff shortages.

• Update the master schedule with changes on a daily basis and provide copies to employees as it is updated monthly.

• Maintain a record of absenteeism and point accumulation, reporting to the Director of Nursing.

• Relay all Leaves of Absences, special requests, vacation and holiday requests, and requests for schedule changes to HR.

• Obtain appropriate approval for time-off requests, shift trades, and vacation requests.

• Attend weekly staffing meetings and report staffing summaries, open positions, and PPD hours to the Administrator, Director of Nursing, and HR Manager.

• Review daily punch details, compare it to the master schedule, make necessary changes, review float reports, and submit completed details to the HR Director for payroll.

• Revise forms as needed.

• Maintain a list of employee telephone numbers.

• Prepare weekly, monthly, and quarterly staffing summary reports.

• Keep an inventory of all nursing supplies and order accordingly monthly.

• Keep the supply closet stocked and organized.

Requirements

• 1 year of medical office experience

• 1 year of scheduling

• Strong organizational skills

• Excellent communication skills, both verbal and written

• Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Family leave
• Health insurance
• Life insurance
• Paid orientation
• Paid sick time
• Paid time off
• Paid training
• Tuition reimbursement
• Vision insurance
• Medical specialties:
• Geriatrics
• Physical setting:
• Long term care
• Standard shift:
• Days
• Supplemental schedule:
• Holidays
• Overtime
• Weekly schedule:
• Weekend availability
• Ability to commute/relocate:
• Brockton, MA 02301: Reliably commute or planning to relocate before starting work (Required)